Whether you’re a business owner or a freelancer, a timesheet is a handy way to keep track of hours worked and calculated wages owed. In this guide, we’ll give you timesheet templates that work for weekly, biweekly, monthly and bimonthly pay schedules. We’ll also show you how to streamline this process using employee scheduling software.
Before we dive into the details on this topic, we also suggest you check out Gusto, our recommended payroll provider. Gusto will manage all payroll taxes on your behalf, issue payments via direct deposit, generate year-end W-2s and 1099s, help you find workers comp insurance and more. Visit Gusto to learn more.
Weekly Timesheet Templates
Use this timesheet if you pay or calculate wages on a weekly basis. If you want to add things up manually, download and print our PDF. Otherwise, use the Excel or Google spreadsheet and we’ll handle the calculations for you.
Biweekly Timesheet Templates
Use this timesheet if you pay or calculate wages every two weeks. Open the Excel or Google spreadsheet if you want us to handle the calculations for you. Otherwise, download the PDF to calculate wages manually.
Monthly Timesheet Templates
Use this timesheet if you pay or calculate wages on a monthly basis, or at an interval besides weekly or biweekly. We left the “date” field open so you can use this timesheet template however you need. This template can also be used by freelancers who need to calculate hours worked on their projects.
Online Timesheet Software
If you want to get over the hassle of printing out and filing timesheets, we recommend using online scheduling software like Shift Planning. You can create employee schedules, record clock-in/clock-out times and draw up timesheets without having to do any manual calculations.
Employees can view their schedule online and send you any requests for changes, shift trades or time off. With your approval, this will automatically update the schedule, so you don’t have to go back and revise it. When it comes time for their shift, employees can clock-in and clock-out using Shift Planning’s GPS-enabled clock (so employees can’t cheat the system by logging in from another location).
This all gets translated to your timesheet automatically, so you don’t have to copy anything over. You can also export timesheets directly to QuickBooks, SurePayroll, Paychex, ADP and several other payroll providers. So you can run payroll without every having to copy hours or calculate wages.
For more on Shift Planning, check out our buyer’s guide on Employee Scheduling Software.
The Bottom Line
If you prefer to use paper timesheets, pick the template that works best for your business (Weekly, Biweekly or Monthly) and print it as a PDF, Microsoft Excel file or a Google Sheet. If you want to try switching to a web-based solution, we found Shift Planning to be the best of the bunch. You can check out our comparison here.
Don’t forget to check out Gusto, our recommended payroll provider for small business.