We polled 29 top small business experts and asked them for the best productivity apps recommendations. Below is what they told us.
We also include our recommendation for best productivity app at the bottom of the list. Spoiler Alert! It’s Insightly 🙂
Let’s get to the list!
1) Abigail Mason, Hey Abigail
One of my favorite productivity apps is Asana. This App allows you to easily connect with coworkers without having to send tons of email threads. It allows you to easily delegate, share notes, and communicate about what has to be accomplished with ease. I use this for my team (which is less than 15 people) so it’s actually free!
2)Deborah Brosseau, Spinner PR
I am currently addicted to If This Then That (IFTTT). It allows you to set up time-saving and organizational actions with and between apps and programs you already use. I’m using it to save assets (like pictures) in various places with one action, to make my calendar more vibrant, and alert me when the Space Station is overhead!
3) Nick Haase, Loot!
My favorite productivity tool is Charlie. Charlie emails me a quick dossier for people I have scheduled meetings with which enables me to spend less time ahead of the meeting researching clients for mutual interests and allows me to focus on the important elements I need with some small talk tips to open the meeting with.
4) Elene Cafasso, Enerpace
My # 1 productivity app is Wunderlist which allows you to create multiple to do lists. As a working mom, I have lists for the grocery store, Costco, Target, etc. Since this app lives on both my phone and desktop, I can add items to my lists wherever I am. Best yet, you can set up different categories. I have one for my virtual assistant’s projects. One for work items. One for “someday/maybe” items. One for vacation packing. The possibilities are endless. And since my phone is always with me, I don’t need to remember what I need when I’m in the store–it’s in Wunderlist.
5) Crystal L Kendrick, The Voice of Your Customer
As the president of the company, my #1 productivity app recommendation is Office 365 that includes access to Microsoft Word, Excel and Powerpoint. Office 365 now connects with DropBox, so I can really use my iPad to easily access and edit my work files from my mobile devices. While there are other apps that allow users to access and edit files, Office 365 works more seamlessly with my office computers and is much easier for my clients to receive as well. The Office 365 app has really transitioned my iPad to a mobile workstation for me!
6) Amy Grey, Currently Crushing
Living in LA and working in the blogging industry, I meet new people every day that I may not need to remember next week, but a couple months from now could be a valuable contact. Humin helps me keep track of everyone I have met or interacted with and saves the information for easy recall later. Then when you talk to that person months later and you can recall specific details about meeting them, they feel special/important which helps strengthen your relationship (even if it took a little technological help).
7) Paul Berkovic, ScribblePost
Free Desktop Timer is the simplest productivity improvement imaginable. Set a timer for how long your next task should take and it’ll keep you focused on whatever you’re trying to get done. No other bells or whistles– talk about useful and easy to use!.
9) Cara Maksimow, Maximize Wellness
I love using Evernote to keep track of networking meetings, notes and everything in one place. It syncs to phone, computer and iPad..
10) Austin Paley, Blue Fountain Media
When it comes to productivity and project management, the app, Asana, is our favorite. It’s an effective way for everyone on your team to stay organized and productive, by allowing users to assign tasks to team members or themselves, and create complete and cohesive project timelines with dates, subtasks and notifications all sent directly to the users e-mail. For managers using the app, you can set it up so that you receive a notification when tasks are completed, letting you know who on your team may have bandwidth to begin a new assignment.
11) Erin Smilkstein, Biz Rank Pro
Moon+ Reader Pro is an awesome app that will read anything to you. I use this to review documents while driving (listening to them instead of taking time to read.) This increases my productivity and let’s me continue my workday on the commutes! Bonus: it makes any digital book an audio book. I love it.
12) Jonathan Cronstedt, Empower Network
No matter where I am, I know that I can meditate to increase my productivity. Sometimes as little as once as a day, sometimes more. My brain runs a mile a minute so using Headspace helps me tremendously to give every task 100% and be the most efficient CEO. I suggest that my employees try to meditate for at least 10 minutes a day. They often tell me how much it increases their productivity.
13) Jenn Haskins, Hello Rigby
TeuxDeux is my favorite to-do list app. It’s a simple web-based tool that will also sync to your iPhone. I love that you can set up daily reminders, and I set myself a reminder every day to schedule my social media posts.
14) Michael Bergen, Riverbed Marketing
The number one productivity app for our agency is Smartsheet. As an online marketing agency, we have a major need for spreadsheets regularly and this data needs to be accessible across all of our productivity teams remotely. Often working remotely in our industry means we have a need to provide data in real time across many locations at once.
Smartsheet allows for cloud-based spreadsheets and team collaboration which can be used to coordinate project management tasks and integrates with email alerts. The online nature of the program allows you to access the data on any device, and make updates or check for data wherever you are. Not to mention there is no wait for syncing up new data!
It has great security to hold client information and acts as our CRM in the case where we need to share data across the team effectively or assign actionable tasks around a specific worksheet.
15) Kathy Terrill, I Love To Be Selling
As a busy online seller on eBay and Etsy, while moderating a Facebook group of over 1200 eBay store owners worldwide time counts! I love Unroll.Me. I roll all my emails into 1 email daily with emails I’ve chose. I have this on 3 email accounts. It’s free and saves me easily 20 minutes a day!
16) Diana Kontsevaia, Intetics Co
My favorite productivity app is Inspection Form Manager. It’s super flexible and allows you to share docs with colleagues or just keep track of your own tasks. Very useful and free!
17) David Porter, Freelancing Done Right
Here’s my number productivity app – and I think it’s literally one of the BEST ones available! The Action Machine!
The Action Machine is an amazing program that sits on your desktop and allows you to literally set timers for each task you would like to get done in your day. You can set pre-set tasks to make things faster in the beginning of your day and literally start getting more done each day without getting stuck on a task to long.
18) Sarah Peterson, Unsettle
I am an online entrepreneur and my favourite productivity tool is RescueTime. I love RescueTime because it tracks my productivity for me. You can categorize certain websites and applications on your computer as productive or not productive, and the tool will run in the background. It will then report on how much time you spent productively over the week, down to each day, and you can see how much time you spent on certain websites (which is very surprising, sometimes).
19) Zorica Gojkovic, The Time of Light
I have two apps that make a huge difference in enabling me to do quantity work:
Dragon Naturally Speaking. It takes much less time to dictate than to type. I use Dragon for emails, writing books and other kinds of writing. Where I find it most useful is editing my books. It’s hard for me to edit on screen. I work with a hard copy. But when I’m done, I dictate all my edits with Dragon. Goes way faster than typing, and I’m a fast typist (93 wpm).
Ivona Text-to-Speech. This is the opposite of Dragon. I have tons and tons of reading to do and I use Ivona to read it for me. I use the voice “Salli.” It’s totally natural and very pleasant to listen to. However, the reason it’s so fantastic is because I can adjust the speed of the reading. I adjust mine to super fast and can listen to a whole bunch of material in no time at all. So much easier and faster than reading on the computer screen. You can use Ivona to read anything on the computer.
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20) Rachel Collins, Waurp
My favorite productivity app is PushBullet. I love it because I can quickly shoot information from my phone to my computer and vice-versa. As a consultant, I frequently get texts while I’m on calls or working on the computer. I get the pushes to my PC, I can answer them quickly from my computer and don’t have to stay glued to my phone for notifications. It’s the best!
21) Lori Cheek, Cheekd
My all time new favorite productivity app is Timefull. It’s basically like a calendar with a personal assistant attached to it. Timeful allows you to schedule events (import your calendar) yet has an algorithm that monitors your behaviors and reschedules events based on your productivity. It’s almost like the app knows better than you do when you should be scheduling things throughout your day. As a completely overwhelmed small business owner, It’s completely changed the way I think about organizing my days.
22) Christian Denmon, Denmon & Denmon Law Firm
Google Keep. Imagine combining all of the sticky notes on your desk into one application. Whether you are trying to organize text snippets, checklists or attach photos, Google Keep allows for you take to stay organized with all of the information you are collecting on your phone.
For me, staying organized is staying productive. That is why I love Google Keep.
23) Dana Kaye, Kaye Publicity
Toodledo allows me and my team to stay organized, see what everyone else is working on, and manage our workload. The interface is intuitive and the website integrates well with the mobile app.
25) Dale Thomas Vaughn, DaleThomasVaughn.com
Since I started using Buffer to pre-schedule my social media, I’ve seen a 20% jump in followers while spending less time than ever before.
26) William Sipling, Client Focused Media
Simplenote. No clicking through menus, no navigating around folders and file trees to find information or notes—just start typing and tagging for super-fast note taking! I love how it syncs across my phone, iPad, and computer, too.
27) Brittany Berger, Brittany Berger
My favorite productivity app is Todoist. Their to-do list app has so many features that you can customize it to whatever works best for you. I also like using their recurring task feature to kind of build a to-do schedule.
28) Brandi Koskie, Clover Partners
Slack is our #1. Slack is absolutely the glue that holds our team together. We no longer rely on internal email but have exceptional communication, and project management is seamless. Managing a business divided across two cities feels effortless with Slack.
29) Taylor Jay, Lennox Flats Apartments
30/30 is an amazing app that helps me organize my lists and the timing of each task into one centralized platform.
I love the app because not only does it list out all of my tasks, but with the timing feature associated with it, it allows for me to be much more productive. If I’m trying to schedule out social posts for a day and know I shouldn’t dedicate more than 45-minutes to the task, 30/30 will keep me on track.
Our Top Pick
Our favorite productivity software here at FitSmallBusiness is Insightly. We use its CRM capabilities to keep track of all our customer and vendor information. Insightly also gives us free project management software that we use to manage all of our articles from writing, to editing, to posting and promotion. See our review of Insightly and other CRM softwares here.
Do you have a favorite productivity app that is not on this list? Let us know in the comments section below!