IconCMO is cloud-based church management software that helps you organize your members, track donations, create dedicated fund reports, and more. Its features include banking, checkbook management, and accounts payable (A/P) and accounts receivable (A/R) tracking. Prices for its base package start at $35 per month or $385 per year. You can try IconCMO for free for 30 days with no credit card required.
What We Recommend IconCMO For
IconCMO is well-suited for religious organizations that need an unlimited number of users. The program comes with several modules, such as membership management, fund accounting, and donation management, making it a great fit for established churches with lots of financial and bookkeeping work. It has advanced security features to protect personal information better and has some helpful add-ons like payroll, event management, and a unique child check-in program.
IconCMO Is Especially Good For
- Churches that process their own payroll: IconCMO allows unlimited payroll transactions for $25 per month—one reason we consider it among the best church accounting software.
- Churches with an experienced bookkeeper: The program has excellent accounting features but requires some accounting experience to master.
- Churches offering daycare service: Icon Check-in helps you streamline data entry, track attendance, and keep children safe.
IconCMO Is Not a Good Fit For
- Churches seeking more affordable software: IconCMO is a bit expensive for churches with more than 100 families. If your organization requires unlimited families, but only a couple of users, PowerChurch Plus might be less expensive.
- Churches that require a website: The system has no website builder like Aplos.
- Churches looking for an easy-to-use software: IconCMO is for experienced bookkeepers. QuickBooks Online is easier to use and can be customized for churches.
Are you looking for something different? If you’re looking for basic bookkeeping features and don’t need church management tools, check out our guide to the best small business accounting software.
IconCMO Pros and Cons
|Supports unlimited users||Expensive for churches with many families|
|Affordable for small to medium-sized churches||Not user-friendly for inexperienced bookkeepers|
|Includes an integrated payroll add-on||Can’t use Check-in without an internet connection|
|Includes a child check-in security add-on||Lacks a website builder like Aplos|
IconCMO’s prices depend on the number of families your organization has. Its base package costs $35 per month or $385 per year for up to 100 families and scales up to $124 per month or $1,364 per year for more than 3,000 families. You can also choose from several add-ons to your package, such as check-in, payroll, event management, and SMS messaging.
Number of Users
1 to 100
101 to 250
251 to 500
501 to 750
751 to 1,000
1,001 to 3,000
Additionally, IconCMO offers document storage support, which is free for the first 20MB, $5 per month for the first 100MB, and then an additional $2 per month for each extra 100MB.
IconCMO has a huge array of features that make it easy for churches to simplify and manage their member information, track attendance, create dedicated fund reports, and more. Here’s a quick rundown of its top features to help you decide if IconCMO is for you.
One of IconCMO’s most notable features is its accounting module which supports both cash and accrual-based accounting using true fund accounting. It is a Financial Accounting Standards Board (FASB)-compliant program, which is important for larger churches and nonprofit organizations. With IconCMO, you won’t need multiple spreadsheets or checking accounts to know the balance in each fund. The system can extract data specific to a fund, which is helpful for churches that manage multiple funds.
Here’s an example of why fund accounting is important for your church. Let’s say you have $2,000 in your checking account. How do you know much money belongs to each of your funds? With IconCMO, you will instantly know that $500 is restricted to your building fund, $500 for your missions, and the rest is for general purposes. This helps you manage your revenue and expenses easily while reserving resources for your restricted purposes.
Chart of Accounts
The program includes a single chart of accounts where every fund has access to every account. This allows you to keep your chart of accounts short and simple. For instance, instead of having separate accounts for “office supplies-general” and “office supplies-youth,” you can use a single account named “office supplies.” You can designate office supply expenses as coming from either the general or youth fund when recorded.
You can track checks and deposits, whether it’s money market, savings, or other types of bank accounts, by using the checkbooks feature in IconCMO. The system allows you to deposit money into your revenue accounts for a specific fund, such as mission, building, or youth.
When your church receives a bill from your vendors, IconCMO lets you enter them into the system and track them until they are paid. You can also enter and track credit card activity and balances.
You can enter and track invoices issued in the A/R system. Before you create invoices, you’ll need to add items and customers in the A/R Setup section under the A/R page. Items refer to the products or services you sell, while customers are those who purchase items from you.
IconCMO integrates with two online giving programs, Vanco Payment Solutions and Bambora, to allow donors to post their gifts online. Your church can receive donations in different forms, such as credit and debit cards and automated clearing house (ACH) payments. If your donors prefer, you can set up recurring donations. You can import batch donations into IconCMO as comma-separated values (CSV) or TXT files.
To enter batch donations, click on the Contributions tab on the left side of your screen, choose Batches, and then click Enter. You will be directed to a form where you can create a new batch and enter donations, or you can click Import from File and select your CSV or TXT file:
This module helps you record and manage member information, archive records, and schedule pastoral visits. The church software mobile app serves as a portal where your members can browse your online church directory, see and edit their personal information, review their contributions history, and print statements. As an administrator, you can communicate with your group through email or text messages.
Available as an add-on, the online child check-in program provides a streamlined system to get children checked in quickly without parents going through long lines.
Here’s how it works: Each child is set up in the system by entering the name of the child, family information, contact details and pictures. Next, children can be organized into groups like “First Graders” or “Monday Evening Study Group.” When doing check-ins, the childcare worker chooses a group and will see names and pictures of the children assigned to that group instantly. With IconCMO Check-in, you can create as many user IDs as you need. Parents can also check in their own children with the self-check-in interface.
Icon Check-in also prints a child’s guardians, including contact information, photo identification, and even allergy and other special conditions. Security receipts ensure that kids leave with the right person.
IconCMO has a budget builder that helps you manage your church’s income and expenditures. You can compare your budgeted numbers to your church’s actual spending to generate a more accurate forecast and see where your finances stand.
Payroll & Tax Filing
The system has a built-in payroll program, Icon Payroll, that supports an unlimited number of employees. It provides automatic tax calculations for federal and state taxes to eliminate manual work in spreadsheets. You can electronically file W-2s for your employees, and you will receive special tax payment forms where checks can be printed to your government agency. A separate fee of $25 per month is required to use Icon Payroll.
The IconCMO church software app has the same features as the desktop site, including organization setup, banking, a general ledger, A/R and A/P, and payroll. You can also manage your members, donors, and donations, register an event, and process check-ins using the mobile app. The IconCMO mobile app is available on Google Play and the App Store.
Reporting & Analytics
With IconCMO, you can generate various financial statements, such as balance sheets, profit and loss statements, and cash flow statements. You can also pull reports on donors, donations, dedicated funds, events, and more.
Customer Service and Ease of Use
IconCMO has a clunky interface, and it’s not as easy to use as other programs like QuickBooks Online. Information flow can be hard, and I had difficulty navigating through the pages until I got comfortable with the system. When you log in for the first time, you will be asked to answer several questions and choose a specific function that you want to get started with.
I tried to set up the fund accounting side, but it was extremely daunting. While we recommend IconCMO for experienced bookkeepers, there are plenty of training videos for beginners. You can contact IconCMO support through phone or email or check out various IconCMO resources, including live webinars, blogs, and webinar replays on YouTube.
IconCMO works great for medium-sized churches that need unlimited users. It has a useful child check-in system, so parents will feel confident that their kids are safe in your care. It offers an extensive list of handy features, and it uses modern data transmission and storage methods to protect personal and financial information better. It may not be as user-friendly as QuickBooks Online, but if you value features over simplicity, then IconCMO is definitely worth a try.
Sign up for the free 30-day trial to see if IconCMO is a good fit for you.