IconCMO Review: Features, Pricing & Alternatives 2023

One of IconCMO’s most notable features is its accounting module, which supports both cash and accrual-based accounting using true fund accounting. It’s a FASB-compliant program, which is important for larger churches and nonprofit organizations. Also, you won’t need multiple spreadsheets or checking accounts to know the balance in each fund. The system can extract data specific to a fund, which is helpful for churches that manage multiple funds.

Funds & Pledges module

The program includes a single chart of accounts where every fund has access to every account. This allows you to keep your chart of accounts short and simple. You can also add new accounts with specific classifications as to account type, nature of account, account detail, subaccount (if any), account name, and description.

IconCMO default Chart of Accounts

You can track checks and deposits, whether it’s money market, savings, or other types of bank accounts, by using the checkbooks feature. The system allows you to deposit money into your revenue accounts for a specific fund, such as mission, building, or youth. It can also print checks after posting payments.

The banking module is basic, and it doesn’t allow bank feed connections. However, we don’t see this as a big deal since church accounting requires proper classification of inflows and outflows as they occur, not when they clear the bank.

Banking module of IconCMO

When your church receives a bill from your vendors, IconCMO lets you enter them into the system and track them until they’re paid. You can also enter and track credit card activity and balances. In entering invoices and credit memos, you must indicate the fund where payment will be taken from, account type, the account, and the amount to be debited or credited. For nonaccountants, the debit-credit part may be confusing at first. Within the A/P module, you can also post full or partial payments. Overall, the A/P module is solid for managing church bills.

Creating a Bill in the A/P Module

You can enter and track invoices issued in the A/R system. Before you create invoices, you’ll need to add items and customers in the A/R Setup section under the A/R page. Items refer to the products or services you sell, while customers are those who purchase items from you.

In creating invoices, everything is straightforward. First, you have to supply invoice details like customer name, terms, purchase order number, relevant invoicing dates, and others. Then, you need to indicate which fund the payment will go to, the specific item, and a short line item description. You can also add a sales tax rate to apply to the total invoice price. IconCMO can print the invoice as a PDF, and in receiving payments, it also allows partial payments.

Creating Invoices

The invoice design of IconCMO is generic, but we see no problem in the design for church accounting. However, for churches that like to customize invoices, we recommend subscribing to stand-alone invoicing software. Check out our list of the best invoicing software for recommendations.

IconCMO Invoice in PDF

The system has a built-in payroll program, Icon Payroll, which supports an unlimited number of employees. It provides automatic tax calculations for federal and state taxes to eliminate manual work in spreadsheets. You can electronically file W-2s for your employees, and you’ll receive special tax payment forms where checks can be printed to your government agency. A separate fee of $25 per month is required to use Icon Payroll, which is incredibly affordable compared to stand-alone payroll software.

Payroll Module

You can generate various financial statements, such as the statement of financial position, statement of activities, and statement of cash flows. You can also pull reports on donors, donations, dedicated funds, and events. There are also specialized reports, like changes in net assets and fund list reports.

However, we didn’t see any receivables aging report, which could be useful for reviewing past-due accounts. Nonetheless, the absence of the aging reports isn’t a big deal because nonprofits and churches won’t have significant A/R transactions, unlike for-profit businesses.

Report Generation

IconCMO integrates with two online giving programs, Vanco Payment Solutions and Worldline (formerly Bambora), to allow donors to post their gifts online. Your church can receive donations in different forms, such as credit and debit cards and automated clearing house (ACH) payments. If your donors prefer, you can set up recurring donations. You can import batch donations into IconCMO as comma-separated values (CSV) or TXT files.

Entering Contributions in IconCMO

This module helps you record and manage member information, archive records, and schedule pastoral visits. The church software mobile app serves as a portal where your members can browse your online church directory, see and edit their personal information, review their contributions history, and print statements. As an administrator, you can communicate with your group through email or text messages.

Church Membership Settings

---

Membership by Households

---

Available as an add-on, the online child check-in program provides a streamlined system to get children checked in quickly without parents going through long lines. Each child is set up in the system by entering the name of the child, family information, contact details, and pictures. Next, children can be organized into groups like “First Graders” or “Monday Evening Study Group.”

When doing check-ins, the childcare worker chooses a group and will see names and pictures of the children assigned to that group instantly. With Icon Check-in, you can create as many user IDs as you need, and it also prints a child’s guardian info, including contact information, photo identification, and allergies and other special conditions. Parents can even check their own children in with the self-check-in interface. Security receipts ensure that kids leave with the right person.

IconCMO has a budget builder that helps you manage your church’s income and expenditures. You can compare your budgeted numbers to your church’s actual spending to generate a more accurate forecast and see where your finances stand.

Budgeting module

The IconCMO church mobile app has the same features as the desktop site, including organization setup, banking, a general ledger, A/R and A/P, and payroll. You can also manage your members, donors, and donations, register an event, and process check-ins using the mobile app. It is available on Google Play and App Store.