Monday.com vs Asana: Price, Features & What’s Best in 2020

Monday.com and Asana are both easy-to-use project management software options. Users can make task lists and Kanban boards as well as view timelines. Both allow collaboration with teammates and outside stakeholders. Monday.com is easier, visually appealing, and sometimes less expensive (when there are more than a couple users), while Asana is more traditional.

When to Use Monday.com

Between the two software solutions, Monday.com is the easiest to use and manipulate, so we suggest it for companies that want to get moving quickly on projects and need automated features. However, Monday.com can grow with your team, letting you create more complex projects as your business matures. Price-wise, it’s better for teams of three or more.

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When to Use Asana

If you have only one or two users, want to collaborate with guest users or prefer traditional project management tools, Asana is the lower-cost alternative. Asana also offers advanced document editing and integration tools that Monday.com does not, making it good for creative collaboration with freelancers and clients.

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Monday.com vs Asana at a Glance

How We Evaluated Monday vs Asana

The first rule of project management software should be that it does not add to your workload. Both Asana and Monday.com follow this rule well. Once configured, they both offer user-friendly interfaces and dynamic views to help your teams keep track of tasks and project progress.

To help you decide whether Monday.com or Asana is the better choice for you, we compared:

• Plans & price: We looked at how Monday.com compares to Asana for various levels of users and what features are offered in comparably priced plans.
• Ease of use: We compared Monday vs Asana in how easy they are to set up as well as the steps required to create projects, collaborate, and find information.
• Project views: We looked at the variety and quality of views like boards, timelines, and lists. Both offer Agile, Scrum, Kanban, and traditional project views.
• Collaboration: We compared how Monday.com and Asana work to help your team stay on track, from workloads to document storage and team communication.
• Reports: We compared Asana vs Monday based on reporting functions, customization options, and data export features.
• Integrations: We considered the kinds of software these project management tools integrate with, including industry-specific apps and general management software.
• Resources & support: We compared Monday vs Asana on support tools, templates, user communities, and customer service options.
• Other: We noted the unique features of each program as well as their plans for 2020.

Both Asana and Monday.com do an excellent job with integrations and templates, making either a solid choice for project and task management. With more users, Monday.com becomes the less expensive choice in general, but Asana has some integrations and document editing features that make it a better choice for businesses that depend on standardized project management software with collaboration on deliverables.

Monday vs Asana: Pricing & Features

Comparing price between Asana and Monday.com gets tricky because the more people using Monday, the cheaper it is per user. It usually costs less per user than Asana, but Asana offers the broader project management feature set, standard reports, and a larger variety of integrations.

Monday.com Pricing & Features

Monday.com’s pricing scheme varies by plan and by the number of users you have accessing your projects. For example, a basic plan costs $39 per month, whether you have one user or five. However, Monday.com offers discounts for nonprofits and educational institutions.

Here’s what you get at each pricing tier:

Monday.com Pricing Tiers for 1-5 Users

Below are the most notable task management features of Monday.com and how they compare to Asana:

Templates and Data Fields

Monday.com offers a great set of templates by use or industry, including templates created by its users. You can customize these for your own purposes. It also offers 20 customizable data fields for text, numbers, dates, priorities, and more, whereas Asana offers only 10. Color coding helps organize information as well as gives the screen an appealing, easy-to-read look.

Monday.com Automations

This is Monday.com’s strength: automatic notifications, task status changes, and more. This feature can save hours of busywork and prevent you from forgetting important tasks. The company intends to capitalize on this strength with customizable automations in 2020. In contrast, Asana doesn’t yet offer automation.

Monday.com Collaboration

Automations assist in collaboration by keeping team members in the loop via emails. The chat functions within the tasks are simple and effective. However, they do not let you comment on a document or images as Asana does. However, you can comment within the task. It also allows team managers to see people’s workloads and reassign tasks as needed.

Progress Charts & Reports

Monday.com lets you see progress via pie, bar, and line charts. By setting dependencies, the timeline works like a Gantt chart as well. You can customize charts to see project progress or team member workloads. Monday.com does not have standardized or shareable reports like Asana does. Instead, you can download information and charts as images, CSV, or SVG files to create your own project reports.

Mobile App

Monday.com has a mobile app for iOS and Android. It does not have as much flexibility as its desktop system. Users say they can’t complete certain tasks and have problems with loading and onboarding. However, those who have the app working find it intuitive and useful. Monday.com is planning improvements to its mobile app in 2020.

Integrations

Integrations are a focus for Monday.com in 2020. It currently offers more than 20 integrations with apps for file management (Dropbox), email (Gmail), collaboration tools (Slack) and customer relationship management software (CRMs) like Salesforce. It intends to build even more standard integrations for finance, marketing, design, and customer-facing industries.

Security

Monday.com is GDPR and SOC 1, 2, and 3 compliant and has multiple ISO certifications. Its HIPAA compliance means healthcare institutions can use it. Depending on the plan, you can get data encryption, multi-factor authentication support, single sign on (SSO), advanced session management, and privacy controls.

Future Plans and 2020 Road Map

Monday.com’s 2020 road map includes more integrations. These include more customizable automations and significant improvements to the mobile app.

Asana Pricing & Features

Asana’s plans run from free to $25 monthly per user, with no charge for guest users. That means you can have as many clients and people outside your team view and contribute without paying extra. It also offers an Enterprise plan and like Monday.com, offers discounts for nonprofits.

Asana Pricing Tiers & Features

Here are some of the most notable features of Asana and how they stack up against Monday.com:

Templates & Data Fields

You can explore Asana’s gallery of templates to find the right one for your needs, similar to Monday.com. It supports marketing, design, engineering, HR, IT, operations and cross-functional projects with product creation and launch features. You can modify it to your needs with unique fields for projects or portfolios, but the customization options are more limited than what Monday.com provides.

Automations

Asana lets you program some automations using third-party integrations but does not offer automations of its own yet. It does have some limited notification capabilities. Adding automation features is a focus point for Asana for the future. In contrast, Monday.com automates workflows easily with standard and customizable tools.

Asana Collaboration

Like Monday.com, Asana has in-app messaging and discussion tools to let you comment on tasks and files. It also offers file editing and proofing, plus integration with Adobe Cloud. If you need to balance the workload of your team members, the Workload feature shows you at a glance who is busiest in terms of hours or task weight so you can reassign tasks accordingly.

Asana Progress Charts & Reports

You can create Gantt-like timelines with dependencies on the application or by uploading a CSV with the information. Asana lets you build reports off searches, save and share them, or use integrations to create more customized reports. Monday.com provides charts online but otherwise, data is reported through a CSV export.

Mobile App

Like Monday.com, Asana’s mobile app has a clean interface and lets you handle the most important functions while on the go. Android users rate the mobile app highly although they would like to see a deadline notification feature. Monday.com’s mobile app isn’t quite there yet.

Integrations

Asana offers over 100 integrations for productivity apps, file and document storage, and industry software services. Notable programs include Adobe Cloud, Salesforce, Slack, Google, Okta, and Microsoft. If you can’t find the app you need, you can use its API to build your own.

Security

Asana hosts your data in secure SSAE 16 / SOC1- & 2-certified data centers with firewalls, access restrictions, and third-party security researchers to ensure it maintains secure practices. It doesn’t offer HIPAA compliance like Monday.com does.

Future Plans & 2020 Road Map

Asana has big plans for its software, with the goal of assisting user mindfulness, adapting to user work habits, and creating smart automations that will handle certain operations like assigning tasks and creating subtasks. However, it has not provided a timeline for these ambitious projects.

Monday vs Asana: Ease of Use

Do you prefer automations or keyboard shortcuts? When it comes to ease of use, Monday.com and Asana get high marks for their interfaces and short learning curves. Asana has neat shortcuts, but Monday.com takes the lead with its standard and custom automations and in-app tutorials.

Monday.com Ease of Use

Automations make Monday.com the winner in ease of setup and use. Once you learn how to program the workflow features (and it’s not hard), they take a lot of organizational busy work off your hands. The user interface as a whole is fresh, engaging, and intuitive. Plus, the in-app help feature is first-rate; it’s searchable with videos or in-app walk-throughs to teach you how to complete a task.

Asana Ease of Use

Asana has a familiar format and a natural interface that will feel familiar to those who have used traditional project management software in the past. The customizable templates help you get started on a project quickly, similar to Monday.com. And Asana provides a library of keyboard shortcuts. The online user guide offers illustrated instructions, but unlike Monday.com, it takes you off the app to view them.

Monday vs Asana: Customer Service

Monday.com outshines Asana when it comes to in-app help and customer support. Both companies offer professional services, onboarding, and forums as well as help guides.

Monday.com Customer Service

With Monday.com you get 24/7 phone and email support no matter what plan you have, and the Enterprise Plan adds a customer success manager to your account. In addition to the impressive in-app tutorials, there are regular webinars and a community forum. You can also hire Monday.com team members for consulting, special training, and custom integrations.

Asana Customer Service

In addition to Asana’s searchable product guide, it has email support and forums in six languages. It also has Asana Academy with courses to help you get the most from your software. Asana has an active user community and hosts live events around the world. The Enterprise Plan offers priority support, but not a dedicated rep as Monday.com provides.

Asana vs Monday: Customer Reviews

Desktop and mobile application customers praised these project management solutions for making it easier to organize projects and teams. Overall ratings on various review sites consistently ranked over four stars for both project management tools—with few common complaints that would indicate a pervasive problem with either the software or service.

Asana Customer Reviews

Asana gets excellent customer reviews both on our Asana review and by users who reviewed on other sites. Project managers note the intuitive interface and the ability to modify templates and data fields to suit their projects, as well as the shareable reports. However, mobile app users criticized its lack of a deadline notifications feature.

Monday.com Customer Reviews

Our Monday.com software reviews and feedback we found on other sites had comments from users gushing over Monday.com’s ease of use, templates, and flexibility. The primary complaint was the expensive price tag when their number of users put them on the low end of a pricing plan.

Bottom Line

Both Asana and Monday.com rank at the top among the best project management software tools. Both are well-liked by customers, user-friendly, and flexible. When deciding on the best one for your needs, consider the number of users you’ll need to add to your account, how much automation you need, and how important customization is versus integration and collaboration,

Monday.com is the clear winner for productivity across project management software for 2020 because of its customizable automations and built-in tutorials and guides. Plus its visually engaging and almost “fun” to use. Go to Monday.com to sign up for your two-week free trial.

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