This article is part of a larger series on POS Systems.
Nextar is a locally-installed POS system that offers substantial inventory, delivery, and customer management and loyalty features. It runs on tablet devices and most Windows PCs because of its light system requirements but is not available on smartphones and Linux and Mac computers. It offers a free plan and paid option at $19 per month, and it is best for small grocery stores and auto-repair shops.
What We Recommend Nextar For
Nextar is one of our top-recommended grocery POS systems, earning a 3.34 out of 5 based on our evaluation criteria. It received top marks for pricing; it offers a free plan and a very affordable paid subscription. Its features—especially the inventory, delivery, and CRM and loyalty—are surprisingly robust, even on a free program.
It is a locally installed system, so it works offline. However, it lacks native online selling features and easy configuration for a self-checkout lane without cloud-based data storage. A missing hybrid setup, along with the lack of integrated payment processing, prevented Nextar from ranking better in our evaluation.
We recommend Nextar particularly for:
- Small businesses selling perishable goods: Grocery stores, in particular, that sell perishable items would benefit from Nextar’s inventory system, which lets users assign expiration dates to products and set minimum and maximum inventory stock alerts. By doing this, you can easily see which products are about to expire and are high or low in stock, so you can either remove them from your system or put them up for sale.
- Auto repair shops: Nextar also has solutions designed specifically for auto repair shops, including part and labor estimating, repair history, VIN tracking, and shop credits. There is also a multi-workstation setup ideal for setting up non-checkout POS terminals at service stations.
When Nextar Would Not Be a Good Fit
- Large stores or those needing robust analysis tools: Small one-shop stores may find Nextar’s reporting suite adequate, but larger businesses may outgrow it quickly. Our recommended POS systems for inventory management offer more robust back-office tools.
- Stores wanting a cloud POS or to operate using tablets or mobile devices: Nextar doesn’t have a cloud component and only runs on Windows PCs. If your business would benefit from a cloud system or a hybrid installation (work online and offline) and use tablets or mobile devices as hardware, consider any of our top picks in the following guides: best iPad POS System, best mobile POS apps, best touch-screen POS systems, and user-friendly cloud POS systems.
- Retailers with online sales: Nextar lacks online sales features. Retailers with steady online sales or looking to grow an ecommerce channel would be better suited with one of our recommended multichannel POS systems.
- Restaurants: Restaurants and other food and beverage businesses have detailed operational and reporting needs, such as a kitchen display and communications, table mapping, and recipe management. So, a restaurant POS system built with those needs in mind would be a better fit.
- Businesses wanting integrated credit card processing: Nextar does not have integrated payment processing, which means you will need to use a separate, standalone payment processor. This comes with the risk of user error as you’ll need to type in totals manually to your processor. For a completely integrated system, consider Square, Lightspeed, or any of our other top-recommended POS systems.
Looking for something different? See our guide to the best POS systems for small businesses to find a solution that matches your needs.
|Free plan||Multiple registers are only for paid users|
|Built-in barcode scanning and precision scale capabilities||Does not support online sales|
|Supports delivery and sales order management||Multiple payment options require a premium plan|
|Local installation means it’s fully functional while offline||Works only on Windows PCs|
|Expiration date control for perishable items||Lacks in-house and integrated payment processing options|
Nextar offers a free plan and premium subscription at $19 a month (or $190 a year). The main differences between the tiers are premium features such as multiple cash registers, advanced inventory functions, and CRM and user-level permissions.
Under the free plan, you get bar code scanning, currency adjustments, inventory features (such as adding products and expiration date control), and supplier catalogs. You also have access to email and live chat support.
If you upgrade to a paid subscription, you can add multiple cash registers, set up store credits, use its CRM function, manage and track inventory counts, set and manage user permissions, and generate reports (sales, transactions, payables, and statistics).
Nextar offers a 14-day free trial for its premium plan. You can choose not to activate the paid plan after the trial, and you will not lose your data—it all converts to the free plan.
Nextar Payments and Hardware
Nextar POS is light and runs on most Windows computers. It does have minimum system requirements to ensure it runs properly:
- 1 gigahertz (GHz ) or higher 32-bit (x86) or 64-bit (x64)
- 1GB RAM (32-bit) or 2GB RAM (64-bit)
- 2GB of available disk space (more depending on the size of your database)
- Windows 7 or higher
Nextar cannot be used on smartphones, Linux, Mac, or other platforms other than Windows. It also does not support cloud hosting. As of the time of publication, Nextar is working on cloud and mobile solutions for its users.
Payment processing fees depend on your chosen payment provider. Nextar doesn’t have an in-house payment processor or integration.
It is easy to install Nextar. Go to the provider’s website, enter your email address, and the download will automatically start when you click on “Download Now.” Open the app on your computer and start the installation by following the wizard prompts. When that is done, two icons—NexServ and NexAdmin—will appear on your desktop.
- NexServ: Nextar Server must always be open. To check if it is, you will see its icon appear next to the Windows clock in the lower right corner of the screen.
- NexAdmin: This is your store manager where you make sales, set up and open the register, enter customers’ products, and more.
Now you can start using the software. Remember to have NexAdmin and NexServ running for Nextar to work normally.
POS: Checkout and Register
- Register management by shift/user; user-level permissions
- Barcode labels, barcode scanning
- Integration with cash drawer and scales (sale by weight)
- Customers’ store credit management
- Free and premium invoice templates—printable in any size
- Start the order anywhere, check out at the cashier counter
- Print from multiple orders
- Complete control over the open orders
- Orders to go, with the shipping address
- Reserved stock for the items saved in open orders
Nextar is a locally installed program, so it can work offline. It also supports multiple cash registers if you are on a paid plan. With this, you can set up several points of sale from strategic spots in your store to generate orders. Orders rung from different cash registers will automatically reflect in the cashier’s computer, ready for checkout. What’s great about Nextar’s sales order process is that once an item is added to an order, it automatically gets reserved, so you won’t risk selling the same item twice.
User-level permissions will allow you to restrict access to financial statements or managerial level permissions (discounts, cancellations, and more). Registers are identified by shift or user, making it easy to check for daily balance at the end of the day.
Store credit is managed by choosing “On Credit” when taking payments. Any unpaid amount adds to the customer’s account balance. You can set maximum credit amounts for your customers and check their balance straight from the POS screen.
Nextar’s inventory management features are surprisingly strong, even on its free plan. You are given a complete list of tools to help you manage your stock better—low stock level settings, expiration date control, the total cost of items available in stock, and much more.
- Quick Add product
- Low stock alerts
- Stock level control
- Inventory cost calculator
- Barcode system
- Register reports by email
- Expiration date control
- Cost of Goods Sold (COGS)
- History of stock movements
Nextar automatically takes note of all the ins and outs after each transaction, so you can review the complete history of stock movements for any saved product. You can export these reports in an Excel file to check your stock. You can also set up stock level controls—minimum and maximum inventory levels—so you will be alerted when to place new orders with suppliers and understand product turnover.
Its COGS reporting feature allows you to set up the product costs to get profit reports and calculate inventory value. The cost price is automatically updated when registering a purchase, and you can also edit it manually straight from the product’s form.
If you sell perishable items, you can add expiration dates to your inventory and generate a report showing which products are about to expire. What’s more, under the Location field in your product item window, you can add a code that will indicate where to find the product in the stockroom.
Nextar has a built-in delivery orders system that is straightforward and intuitive. Just ring the order, set delivery directions, view the map route, assign a delivery person, and add a delivery fee. Its Google Maps integration allows delivery riders to check the best way and see directions right on the POS screen. Every dispatched order is saved in the assigned delivery person’s profile.
- Quick view of pending orders to go
- Registration of delivery staff
- Orders listed by delivery person
- Total received in delivery fees, by day or by month
- Google Maps integration
CRM and Loyalty Program
To help you with your CRM objectives, Nextar offers a contact management system that lets you build a client info database.. You can easily register your customers into the system—its registration form goes beyond the basics as it can get extra information such as parents’ information (for underage customers), preferred delivery person, and customer credit.
- Registration form with ID photo
- Account balance statement
- List of purchases
- Loyalty program: Birthdays List
- Loyalty program: Reward Points and Products
You can generate a list of clients who haven’t been purchasing within a set period so that you can reach out to them for special offers (each client has a complete transaction history in their profile). If you want to offer a loyalty program, you can easily generate a birthday list (and send promotional emails for birthday-related offers or discounts) each month and have a reward points system (either by purchase or giveaways).
Nextar Ease of Use
- Onboarding tutorials with videos
- Help center
- FAQ Section
- Email (24-hour resolution)
- Live chat Monday to Friday, 9 a.m. to 6 p.m. Brazil time; Saturdays for emergency support, 9 a.m. to 6 p.m. Brazil time
- WhatsApp (chat support)
While Nextar does not have phone support, customer feedback about its email support service is positive. It also has a comprehensive list of guides and videos to help users navigate the installation process.
Top Nextar Alternatives
Best for: Security-minded retailers in grocery or convenience stores wanting a lower-cost system
Best for: Businesses needing a mobile and in-store POS
Best for: Small retailers, restaurants, and service providers requiring an all-in-one system
Best for: Convenience stores without gas sales
Monthly fee from: $79
Base monthly fee: $0
Monthly fee from: $9.95
Monthly fee from: $49 per terminal
Hardware from: Quote
Hardware from: $49
Hardware from: $99
Hardware from: $120
If you’re unsure Nextar is right for you, check out our evaluation of other popular retail POS systems.
What Users Think About Nextar
At the time of publication, Nextar has not earned reviews on popular user review sites. However, other critics have reviewed its POS application. SoftwareSuggest gave it 4.8 out of 5 based on aggregated reviews. Most of the users liked its affordable pricing, program stability, and warehouse management feature.
Meanwhile, SourceForge gave it 4 out of 5. One user’s positive feedback was about the program’s ease of use and its helpful customer support team. However, they also commented on the lack of an online version of the software. CompareCamp gave it 8.2 out 10 based on its own criteria, and it cited Nextar’s comprehensive POS tools, inventory and sales commission management, and customer and supplier catalogs as its strengths.
Nextar’s robust and advanced inventory, delivery, and CRM and loyalty features make up for its lack of a hybrid installation—not to mention that all those features are available with a free plan. And, if you choose to upgrade to its affordable paid tier, then you get even more features, such as multiple points of sale and cash registers and extended support hours.
Sign up for Nextar’s 14-day free trial of its premium subscription. You won’t lose your data once the trial ends, and your subscription will automatically revert to the free plan.