Paycheck Manager is a self-service payroll software that comes with a simple-to-use interface for processing employee pay. Best suited for small businesses, it features unlimited pay runs, payroll tax calculations (federal and state), paycheck printing, and real-time tax form updates. Paycheck Manager also offers a free online paycheck calculator and managed payroll services that include automated tax deposits and filings.
What We Recommend Paycheck Manager For
Paycheck Manager provides both do-it-yourself (DIY) and managed payroll solutions for processing employee salaries accurately and efficiently. With an interface that’s simple to learn and use, you can create paychecks in a matter of minutes. Its software and managed payroll services are also affordably priced, allowing you to invest in an online payroll tool without having to break your budget. New users can even sign up for a three-month free trial.
Paycheck Manager can calculate federal and state payroll taxes. However, its DIY option doesn’t include tax deposits and filings. You have to handle these transactions yourself, or you can upgrade its premium service. Note, though, that its managed tax filings and payments only cover a small number of US states.
In short, Paycheck Manager is best for:
- Mom-and-pop businesses with a handful of employees: Paycheck Manager offers a low-priced payroll solution plus a three-month free trial. Its DIY option doesn’t cost much, but since you have to file and pay your own taxes, it’s only suitable for businesses with a few employees.
- Self-employed entrepreneurs who need to pay themselves: With Paycheck Manager’s basic DIY service, you can run as many payrolls as needed. The software will compute all earnings and deductions. It also comes with real-time updates of taxes and tax forms—making it easy to handle payroll tax deposits and filings yourself.
When Paycheck Manager Would Not Be a Good Fit
- Business owners who need a payroll solution with HR tools and support: Unlike popular payroll software like Gusto and QuickBooks Payroll, Paycheck Manager doesn’t have basic HR functionalities such as onboarding, benefits, and time and attendance software. There is also limited live phone support and no dedicated representative. If you want more suitable options, check out our HR payroll software guide.
- Companies with remote employees in different states: While Paycheck Manager can calculate payroll taxes for all states, its system is limited to only reporting in the state the employer is located. If you need more flexible solutions, check out our top picks for payroll services.
- Small businesses needing a free forever payroll solution: While Paycheck Manager is affordable—pricing starts at $5 monthly—its free option lasts for only the first three months. If you need a free-forever solution, check out other options on our best free payroll software guide.
Not sure how to decide if Paycheck Manager or one of its competitors is right for you? Check out our guide on finding the right payroll solution for a step-by-step walkthrough on how you should navigate the process.
Paycheck Manager Overview
|Unlimited payroll runs at an affordable price point||Tax computations are limited to the employer’s home state only|
|The free trial period runs for three months||Creates and prints paychecks, one employee at a time|
|Maintains access to year-to-previous-period salary information||Automated tax filings and deposits are available in five US states only|
Paycheck Manager Pricing
Starts at $5
$12 plus $2 per employee
Type of Payroll Processing
Unlimited Pay Runs
Calculate and Track Federal and State Taxes
Real-time Updates of Taxes and Tax Forms
Earning and Deduction Items such as tips, 401(k), and child support
Electronic IRS and State Tax Payments
available as paid add-ons
In five states*
Mail or e-file State Payroll Forms and Forms 941, 940, W-2, and W-3
available as paid add-ons
In five states*
*The five states in which Paycheck Manager can automate tax payments and filings are California, Florida, Illinois, New York, and Texas.
Paycheck Manager Add-Ons
Those who subscribe to the Basic Service can purchase the following add-ons:
- Federal tax e-payments (direct ACH to IRS): $25 per year
- State tax e-payments to select states: $25 per year
- Electronic filing of quarterly Form 941: $4.95 per form, per quarter
- Electronic filing of annual Form 940: $10 per form, per year
- Electronic filing of Form W-2s: $5 plus $2 per additional form
- Electronic filing of state forms for select states: $4.95 per form
- Print and mail Form W-2 to employees: $2 per employee
With the Basic Service, you are granted access to Paycheck Manager’s self-managed payroll software. You can also select a monthly plan or an annual subscription. For the monthly plan, the fee decreases as the number of employees increases. It starts at $5 and can go to as low as $1.50 per employee monthly.
- One employee: $5 per month
- Two to three employees: $3 per employee monthly
- Four to 10 employees: $2.50 per employee monthly
- 11–20 employees: $2 per employee monthly
- More than 20: $1.50 per employee monthly
You can also switch from a monthly subscription to an annual plan—provided the change happens before Oct. 1. Paycheck Manager will also prorate the fees based on the number of remaining months left in the year.
Unlike the monthly plans, the annual fees go up as the number of employees increases. For a company with up to 120 employees, it can cost anywhere from $49 to $799 per business account, per year. Meanwhile, businesses with a workforce of more than 120 must contact Paycheck Manager to request a custom quote.
- One to three employees: $49 per account yearly
- Four to 10 employees: $99 per account yearly
- 11–20 employees: $189 per account yearly
- 21–30 employees: $269 per account yearly
- 31–40 employees: $349 per account yearly
- 41–60 employees: $499 per account yearly
- 61–90 employees: $599 per account yearly
- 91–120 employees: $799 per account yearly
- More than 120 employees: Custom pricing
The Managed Service option provides you with all of the features included in the Basic Service plan. However, instead of you filing and paying federal and state payroll taxes on your own, Paycheck Manager will handle these transactions for you.
Moreover, unlike the Basic Service’s pricing scheme, your base monthly fee remains the same even with headcount changes. You only have to pay $12 plus $2 per employee, per month. Note, though, that new clients will be charged a one-time setup fee of $10. In addition, if there are instances in which you don’t have paychecks to process for the month, then you only have to pay the $12 base fee.
Paycheck Manager Features
Paycheck Manager is an online payroll software that makes processing employee salaries simple and affordable. Apart from unlimited pay runs and payroll tax calculations, it provides real-time tax updates and managed payroll services. Let’s look at some of its essential features to help you identify whether it fits your business’s requirements.
Free Paycheck Calculator
Paycheck Manager provides a free payroll tax calculator that you can access online. Simply input your business’ payroll data such as your state, salary information, pay cycle, marital status, work hours, deductions, and earnings (like bonuses and commissions). If you want accurate computations, enter your year-to-date salary information. The calculator then provides a detailed analysis with estimated payroll taxes and net income.
However, all salary data entered on the free online paycheck calculator will not be saved once you close the webpage. You have to register for a Paycheck Manager account and select a payroll service if you want the system to retain your business’ information.
Self-Service Payroll Management
Paycheck Manager offers a complete self-service payroll management software for any user who wants to prepare, view, and print paychecks, payment vouchers, and payroll reports. All information is securely saved for easy payroll management. It can handle tip payments, and you can even input your previous months’ payroll information or recreate employee paychecks for up to three prior years. Doing so will ensure that you get accurate calculations, including correct quarterly and year-end tax forms.
The software comes with a dashboard that shows upcoming payroll deadlines, account alerts, and the total paychecks you have created in the current year. It also contains quick links to your payroll tax payment summaries and reports. You can even e-file federal and state tax forms directly from the dashboard—provided that Basic Service subscribers purchase the applicable electronic filing add-ons.
To use this service, you need a laser printer (inkjet/thermal printers won’t work) and a blank paper check. Once the bank information, company name, and employee name are entered, the system prepares the check image in PDF format, and you can save and print it anytime. Adobe Acrobat Reader is also needed to view and print the check.
Paycheck Manager provides real-time updates on employee payroll taxes and tax forms. The provider even asserts that it can accurately calculate and track federal and state payroll taxes.
With its Managed Service option, small businesses get access to online payroll services that include the creation and filing of federal forms 941, 940, W-2, and W-3. It also comes with automated payments of payroll taxes. Note, though, that the electronic tax filings and deposits are available only for California, Florida, Illinois, New York, and Texas.
Paycheck Manager Ease of Use
- User-friendly interface
- Easy setup
- In-app help button and how-to guides
- Phone and email support
- Free paycheck calculator
Paycheck Manager’s online payroll software is designed with simplicity in mind. It has a straightforward interface, plus setting it up is fairly easy to do. You just need to register for a Paycheck Manager account, create your company profile, and input your employees’ information. After which, you can run payroll and print paychecks anytime you want.
While the software has a user-friendly interface, you need to have a good understanding of basic payroll requirements and tax withholding, deposits, and reporting guidelines. This will help you use Paycheck Manager’s pay processing tools properly.
If you are unsure how to use a specific feature, you can click on the software’s “help” button. FAQ items are also available both in-app and on the Paycheck Manager’s website. You can even contact the provider’s support team via phone or email, although phone support is limited.
Top Paycheck Manager Alternatives
Best for: Small businesses (with up to 100 employees) wanting easy software
Best for: QuickBooks accounting small business customers
Best for: Growing businesses planning to scale
Base monthly fee from: $19
Base monthly fee from: $45
Base monthly fee from: $59 (DIY payroll option)
Per-employee monthly fee from: $6
Per-employee fee from: $4
Per-employee fee from: $4
If you’re not sure Paycheck Manager is right for you, see how it compares with our top payroll software.
What Users Think About Paycheck Manager
As of this writing, there aren’t a lot of Paycheck Manager reviews available online. A review posted on PAT Research described it as an easy-to-use DIY payroll solution. The third-party site, which uses a proprietary algorithm for rating software products, also gave Paycheck Manager an overall editor score of 9.1 out of 10 and an aggregated user rating of 8.9 out of 10. Some of the criteria that received high points included the software’s ease of use, system implementation, and customer support.
If you’re looking for a cost-effective payroll solution for small businesses, then you may want to consider Paycheck Manager. Both its DIY and managed payroll solutions are affordably priced, plus it provides a free paycheck calculator that allows you to print paychecks one at a time. While its electronic tax deposits and filings are available only under the provider’s Managed Service plan, you can pay minimal add-on fees to include the said functionalities in your Basic Service subscription.
Sign up with Paycheck Manager for a three-month free trial—no credit card required.