Not every job is done at a desk, so why should your project management tools tie you to one? Project management apps for Android and iOS help keep tabs on tasks, milestones, and team communication from anywhere. We looked at apps that cost nothing to more than $80 monthly and chose the seven best.
Top 7 Project Management Apps (Android/iOS)
Project Management Apps
(Best Overall) Professional project managers wanting modern formats like Lean, Agile, & Scrum
Startups customizing each project’s workflow to meet unique customer or client requirements
Companies with a remote workforce and those collaborating with freelancers and customers
Marketing and design firms that need social media integration and client input online
International businesses needing virtual project management software for any kind of project
Tech teams wanting intuitive Kanban-board project management apps for Android and iOS
Blue-collar businesses, admins, or families needing simple, list-based organization tools
How We Evaluated Project Management Apps (Android & iOS)
For busy entrepreneurs, salespeople, and project managers, it’s important to have a program that helps track tasks and deadlines, review documents and project plans, and communicate with team members whether in the office or at the airport. That’s why most modern project management tools offer apps for Android and iOS.
Not all apps are created equal, and sometimes, the best project management tools for desktop do not have apps of equal quality. Therefore, we’ve evaluated over a dozen project management tools using the following criteria:
- Price: Usually, project management apps for iOS or Android are free to download, but you need the cloud-based desktop plan. We considered prices vs tools for these plans.
- Tasks lists/deadlines: The most useful feature of a mobile app is the ability to track personal tasks with reminders and use tools to drill down for information.
- Communication: We looked at the chat and file-sharing tools the mobile project management apps provide. Some allow users to comment on attachments.
- Other project management tools: We considered whether you can manipulate boards, add tasks, change deadlines, and complete common project management tasks.
- Customer ratings: Great features and prices mean nothing if the software app is buggy. We included only mobile apps that have 4 or more stars—more likely to be adopted by your users.
- Integrations: While this addresses the software at the desktop level, it’s nonetheless important to know if you can use the programs with your other business applications like G- Suite or MS Office.
- Other: Does it work offline? Does it offer timekeeping, client billing, or customer sign-offs? What sets it apart from the crowd?
Many powerful project management tools did not make this list because their mobile apps are not as highly rated as their top-rated cloud-based or desktop software. If mobile is not your first concern, check out our articles on the best project management software. For the best project management software for both mobile applications and desktop use, Asana leads the pack.
Asana: Best Overall Project Management App
Asana is the best project management program for small businesses that use Agile and Scrum work processes. Its iOS and Android applications let you access all project management features, from task assignments to creating boards and communicating with teammates. The app has one of the highest user ratings we’ve seen and works with various-sized projects.
Asana’s mobile app is free, and you can get a free cloud-based program with basic project and task management tools for up to 15 users. To get the most utility—including customization and forms—you need a paid plan. These run $11 to $25 monthly per user, which is average for subscription-based project management software. It also offers an Enterprise plan for larger firms.
Asana’s Web-Based Plans Pricing & Features
$10.99/month per user
$24.99/month per user
Up to 15 teammates
Board, List & Calendar Views
Custom Fields & Templates
Asana goes beyond task lists and Kanban boards. It’s a full-blown project management software with useful integrations and an excellent mobile application. You can use the project management iOS or Android app with the free program when you don’t need advanced features like forms or customizations, or you can subscribe to one of the software’s paid plans for even greater flexibility.
Asana Standout Feature: Workload
This web-based feature, Workload, is found in Asana’s paid plans but offers a great tool for project managers. Workload allows you to see how project tasks are distributed among team members and the rise and fall of their obligations. As such, you can see at a glance who might be getting overloaded or has some extra bandwidth. You can move tasks around in the Workload view to reassign them.
Project Management Tools
Asana’s project management applications for iOS and Android offer task lists, reminders, boards, due dates, and more. If you want to know just what’s on your plate, use the My Tasks view. And if you can’t remember which project you dropped that file into, you can use Asana’s search tool across all projects so you can get the information you need fast. If you access the web version via a tablet, you will have all the functionality of the cloud version.
Asana offers inbox notifications and comment threads in each project or task list. You can upload, download, and view documents and images, commenting on them as needed. If you need editing functions, you can link documents from Google Drive and work from there. Or if you just need to make a quick acknowledgment of a comment or change, you can click the “Like” button.
Asana Mobile/Web Connectivity
You can access the Asana web version with your mobile device, just as you would any cloud-based program. If don’t have a connection, you can work the mobile app offline—a feature some of the other project management apps for Android and iOS don’t offer. It will update the web-based version as soon as you regain connectivity. Of course, changes in the web version are automatically updated in the mobile version as well.
Asana’s cloud-based solution offers over 100 integrations. You can sync project elements and information with software like Microsoft Office, Google Drive, Adobe, Salesforce, and Okta. You can integrate with apps for improved communication like Slack, newsletter programs like Mailchimp, and file sharing like Dropbox. For client work and billing, Asana integrates with time-tracking and reporting software. The mobile app works well with G Suite.
What Asana is Missing
Users on the mobile app say Asana is missing a dedicated chat area and the ability to set default views, such as listing tasks by the due date. Unlike Monday.com, Asana’s automations are limited as well, although this is a future focus point, according to the company.
What Users Think About Asana
With nearly 33,000 reviews on the Apple and Google Play stores, the fact that Asana earns a steady 4.7 out of 5 stars says a lot about the quality of this mobile project management application. People appreciate the balance of powerful tools and card interface, which one user called “more advanced than Trello and simpler than JIRA.” The most consistent complaint was that the tasks view will not accept a new default setting. The reviews for Asana’s cloud-based web plans are also good overall.
Getting Started With Asana
Asana is one of the highest-rated and most useful project management apps for Android or iOS. It works online and offline, making it great if your team uses multiple platforms. The app is free and offers the most important features for up to 15 users. The cloud-based web plans have even more functionality. Download the app and sign up for a free account or 30-day trial.
Monday.com: Best Project Management App (Android/iOS) for Startups
It says a lot about a company that its product development road map includes improvements to its already highly rated app. Monday.com is a customizable project management software that prides itself on ease of use, making it perfect for startups. It has drag-and-drop features you can use to personalize your display along with templates you can change to fit your needs. It also offers a bright, clean interface. The mobile app is free, but the cloud-based plans start with subscriptions that cost $39-$79 per month.
While you can download the mobile app free, you will need to pay for a cloud-based plan to use it with. These plans run from $39 to $79 per month for up to five users. Monday.com’s prices vary by user, and are priced in groups of users (1-5, 6-10, and so on), making it expensive for those on the low end of a pricing tier, but competitive as you max out each pricing tier. It also charges one seat per four guest users (freelancers, contractors, clients). If you’re managing a nonprofit or educational institution, you are eligible for a discount.
Monday.com Web-based Plan Pricing for 1-5 Users
Unlimited Viewers & Boards
Customizable Automated Alerts
4 guests billed as 1 user
Monday.com’s automation features and easy-to-understand interface make it a great choice for startups that need software with quick onboarding that can nonetheless grow with them. It’s also great for small firms and service industries that will appreciate the forms that feed directly into Monday to create tasks, as well as tools to automate repetitive tasks.
Monday.com Standout Feature: Automations
Monday.com’s project management apps (for iOS and Android) offer eight different types of automations, including notifications, status changes, item creations, recurring actions, reminders, and more. The easy-to-program automation lets you set a trigger action, a resulting action, and a time or person for the action, as applicable. It’s a great way to cut down on some of the busywork of project management and is one of the many features that makes Monday such a popular program, even for those who have never used project management software before.
Monday.com Project Management Tools
Whether you have the cloud-based or mobile application, you can use Monday.com to set tasks and deadlines, add customized data fields with color-coding, assign owners to tasks and projects, and more. With color-coding and a familiar, spreadsheet-style task list, you can find information at a glance. Users can drag and drop items to organize their work. Monday.com has customizable templates to get you started. Graphical charts show you the progress on a project.
Monday.com offers real-time updates and automated notifications you can program. You can call or @mention people directly in the program in addition to commenting on tasks to reach the group. You can also upload files through the chat feature. The difference between Monday.com and Asana is that with Monday.com you can build a workflow that includes these communication updates to save time.
Monday.com Mobile/Web Connectivity
Like Asana, your data syncs with the web-based version in real time, so you have the most up-to-date information at your fingertips. The cloud-based version can be accessed through a browser on your tablet or smartphone.
Monday.com interfaces with 20+ other popular business software programs, many of which will sync with the online version as well. You can use Monday.com with file management software such as Google and Dropbox, email programs like Gmail and Mailchimp, and chat tools like Slack. Your sales team may appreciate that it integrates with Salesforce and Shopify. And the web version allows you to transfer projects from project management tools like Basecamp or Todoist to make upgrading to Monday.com easy.
What Monday.com is Missing
Monday.com doesn’t offer a lot of document editing or collaborating tools aside from the chat. It also does not have a Kanban board view in its mobile version. If you need to edit documents while on the go, as is common in marketing and creative fields, consider checking out the best project management tools for marketing.
Monday.com also does not work offline. According to some customer support comments left in the community forums, Monday.com is tracking requests for this feature, but it’s not a big priority among users.
What Users Think About Monday.com
Those who dislike Monday.com often complain that there is no free application and that if the number of users you have puts you on the low end of a pricing tier, it’s expensive. However, users in the Apple Store give the mobile app 4.5 stars; those rating it in the Google’s Play store give it 4.6 of 5 stars. Our business reviewers using Monday.com love how Monday.com makes it easy to get control of their processes and team workflows.
Getting Started With Monday.com
Monday.com updated its mobile app in just recently and has promised even more improvements in its upcoming road map. If you are a small business needing a great, user-friendly software to get your teams organized, download the app, then sign up for a free trial of Monday.com today.
Basecamp: Best Project Management App (Android/iOS) for Remote Workforces
Basecamp lacks the flash of Monday.com and the Kanban-style board-views of Asana, but its simplicity makes it a great project management Android or iOS app for companies that have a lot of casual users, like remote freelancers, and don’t need Agile processes. Basecamp works as a shared project workspace that helps its users see what needs to get done and get access to the information they need to do it. Basecamp’s flat rate means you don’t have to worry about the cost of adding a casual or one-time user, and its familiar list and commenting interfaces make it immediately usable.
Basecamp’s mobile app is free. You can use the free plan for 20 users and three active projects. However, its $99 per month web-based plan lets you invite unlimited users, manage as many projects as you want, and store up to 500GB of data. It has a free program for education, as well as discounts for nonprofits.
Basecamp, like its name, focuses on the essentials of gathering people and materials. It does not include features for Agile project management, although it does integrate with project management software programs to enable this feature. The native tools, while basic, are nonetheless enough to keep most business projects organized and teams in sync.
Here are Basecamp’s core tools within its project management apps for iOS and Android:
- To-do lists
- A Schedule for deadlines and milestones
- A Message Board for announcements
- A Campfire chat room for quick casual chats
- Document and file attachments
- Automatic check-ins
Basecamp Standout Feature: HQ
While other project management apps concentrate on specific projects, Basecamp dedicates a spot for general information needed by the whole company: Company HQ. You can store documents there, open common chat rooms, and have regular check-ins where people list their accomplishments or note general issues. It’s a handy project management app to have on the road. For example, if you can’t remember how to access the Uber discount code for your company, you could find the instructions posted in HQ.
Project Management Tools
Basecamp works primarily as lists within project boards. In each board, you can add tasks and subtasks, checklists, dates, attachments, tags, and more. There are calendars you can use not only for milestones but to track employee time off or publish company holidays and events. You can also add a chatbox to individual projects. The mobile project management app (Android and iOS) lets you record ideas, view your projects, and remain updated on due dates.
Basecamp Collaboration Tools
You can set up chats, message people, comment on a project, or post an announcement using Basecamp as your team’s project management and communication hub. You can upload documents from your smartphone, take and share screenshots, and get reminders about what’s due. Basecamp also allows you to forward emails directly to projects or tasks. Once you forward an email, all subsequent responses will land in your Basecamp platform as well.
Basecamp updates the web-based version of its app. And you can access the cloud version via a browser on your smartphone or tablet.
Basecamp makes up for its lack of advanced features by offering over 60 integrations to let you make proposals, run customer service, do marketing design, work in software development, generate reports, and track time. This allows you to choose how complex you make the software by adding only the tools you need. Some of the tools you’ll find include Harvest, TimeDoctor, Zapier, Gantify, MangoBoard, ScrumDo, and Proposify.
What Basecamp is Missing
Basecamp is built for everyday users who need to have their information and to-do lists in one place. Thus, it’s missing advanced features like Gantt charts, Kanban boards, time-tracking software, and resource calculations. However, you can add many of these with integrations. Also, we did not find a mention of an offline mode, nor an indication that your business software integrations carry over to Basecamp’s mobile version.
What Users Think About Basecamp
The Basecamp project management software app for iOS earns 4.7 out of 5 stars (15,900+ ratings). The Android version has 4.4 stars with 3,360 ratings. Customers that rate it high like the Basecamp users reviewing on our site, say it’s easy to use and great for communicating with workers as well as seeing to-do tasks. Those that gave it low reviews mostly said they had problems getting the app to work on their phone.
Getting Started With Basecamp
You can try the full version of Basecamp free for 30 days, then pay the $99 per month fee if you have more than 20 users. In fact, if you don’t have many projects or users, the free version might suffice. Educators can get free accounts and nonprofits can sign up for Basecamp at a discount. Either way, the program management apps for iOS and Android are free. Sign up online for a free trial today; then download the app.
Airtable: Best Project Management App (Android/iOS) for Marketing
Airtable is among the best project management software for businesses, especially those that do a lot of collaboration or creative work. Its customizable forms and Blocks (page designer and 3D modeler) features make the web version first-rate. The mobile app, however, is simpler and concentrates on the basics of organizing and collaborating on tasks. It supplements rather than surpasses its desktop version.
Airtable costs between $0 and $20 a month per user. The free plan has enough features for teams needing basic project management. The paid plans give you excellent creation and collaboration tools, custom-branded forms, and share restrictions. If you have supervisors or customers who only need to view a project, they can do so free. For larger firms there is an Enterprise plan with unlimited users—it includes more extensive features and support.
Airtable Web-Plan Pricing by Features
$10/user per month
$20/user per month
Kanban, Calendar, Gantt and Other Views
Web, Desktop, iOS, & Android App
Blocks (3D modeler, Maps, Document Design)
Airtable’s smartphone app has a gallery view where you can see your projects or search for templates and information. Tasks are shown in a spreadsheet format, where you can customize the data fields to see what you need at a glance. There are also commenting and attachment tools so you can keep everything in one place.
Airtable Standout Feature: Database Quality
Airtable has several standout features such as social connectivity and a Blocks function that includes a page designer and a 3D modeler for viewing your project data. However, these cool features are not accessible through a smartphone. The feature most mobile users appreciate is the database quality of Airtable. It allows them to store and search for any kind of information they need, from data to images.
Project Management Tools
Airtable’s web version offers multiple views, including Gantt charts. But the mobile version sticks with task lists. You can create flexible checklists, collect ideas, and manage customers or contacts. It has templates you can adapt with your smartphone to capture the information you need. The interface resembles a spreadsheet, and the records are tappable cards, making it easy with which to work. Images show up as thumbnails, and you can color-code tags, making it simpler to take in information at a glance.
Airtable Collaboration Tools
The collaboration tools on Airtable for iOS and Android are so basic that they didn’t warrant special mention by the company or the users. You can attach files, make comments, and call out people with @mention. Airtable delivers alerts through push notifications to your smartphone.
You can access Airtable through a browser. If you are often in an area without internet or data connections, you may struggle a bit using this app.
Airtable integrates with over 30 third-party apps. It lets you pull project data from marketing project management tools like Asana and Basecamp, and works with file management tools like Box, Evernote, and Google Drive. It integrates with social media from Facebook and Twitter to Tumblr and YouTube.
What Airtable is Missing
The mobile version lacks Kanban board and calendar views which are standard in Monday.com and Asana. The desktop version has more flexibility. However, it lacks billing functions, issue trackers, and other advanced features found in more complex project management tools like Monday.com.
Also, Airtable does not have an offline mode as Asana does. Customers on their forums have been asking for one.
What Users Think About Airtable
Airtable’s project management app for Android only rated 3.8 out of 5 stars (984 reviews), but its project management app for iOS earned an amazing 4.8 of 5 stars among iPhone and iPad users (7,600 ratings). Apple users praise the addition of Siri shortcuts as well as its powerful database functionality. Our readers who reviewed Airtable’s desktop version appreciated the customizations and forms function as well.
Getting Started With Airtable
You can download the Airtable’s project management app (Android/iOS) for free to use with any plan. While the paid plans include support, data storage, and more features, such as Blocks, there is a free plan for the desktop. Start by downloading the app and signing up for a free plan (just the essentials) today.
Projectplace: Best Project Management App (Android/iOS) for International Companies
English may be the language of business, but there’s no reason international businesses shouldn’t have project management software that serves their employees no matter where they live and work. Projectplace comes in eight languages and offers the most important project organization and collaboration tools for desktop, laptop, or mobile devices.
The Projectplace project management app for iOS and Android is free to download. However, the web-based software it works with costs $29 a month per person, which is a little higher than average for the project management apps for Android/iOS that we reviewed when comparing by feature set. In addition, pricing varies by the user’s country of origin. Projectplace offers a free 30-day trial. There’s also an Enterprise plan with more features for larger organizations.
Projectplace Web-Based Software Pricings
$29/month per user
Gantt Chart, Kanban Boards, Calendar
Commenting & Chat
Personal To-Do Lists
Projectplace is one of the simpler project management software applications. Its regular plan has all the standard tools for collaboration and organization, and the Enterprise plan offers reports, portfolios, and templates. Its language features help you manage projects globally because each user can opt in to the one that applies to them.
Projectplace Standout Features: Language Options & Screensharing
If you have an international business with factories or offices in Europe, Projectplace can help your people stay organized as well. Projectplace is available in English, German, Dutch, Swedish, Norwegian, Spanish, Danish, and French. Need to hold a meeting? The Enterprise plan offers screen sharing with up to 100 participants for online meetings.
Project Management Tools
You need to have a desktop account with Projectplace to use the mobile version. However, it offers Kanban boards, Gantt charts, and to-do lists. In fact, it has personal to-do lists and the ability to add checklists to cards for greater detail. You can sync deadlines with your calendar and view performance with charts. For greater utility, the Enterprise plan offers document management, project dashboards, resource and workload management tools, and reports.
Projectplace Collaboration Tools
With the basic plan, you can get notifications of updates via the mobile project management app for iOS/Android as well as email. You can keep conversations in one place and use @mention to call out specific people. The basic plan lets you share files, images, and links, while the Enterprise plan has advanced document management features like structured reviewing.
Projectplace Mobile/Web Connectivity
The web and mobile applications stay in sync so that your smartphone can receive notifications of changes made in the desktop version. You can save docs from Projectplace for offline reading. In addition, you can access the web version through a browser on your tablet or smartphone.
Projectplace’s integrations include Dropbox, Google Drive, Evernote, Box, Slack, HipChat and Harvest. These integrations are available on the mobile version as well. It integrates with several Microsoft programs, including PowerBI for data analysis and Microsoft Project for importing project plans to create Gantt charts in Projectplace.
What Projectplace is Missing
The basic plan lacks many of the features that other project management software apps (like Monday.com) include at a similar price point, such as customizable templates and resource/workflow management tools. For these, you need to upgrade to a pricey Enterprise plan.
Projectplace lacks also time tracking and billing, making it less useful for companies that bill clients by hours rather than projects. Further, this software also lacks a client portal like Asana and Basecamp offer—another reason it’s not good for companies that work with customers. And if you need to work offline, you won’t be able to, because it doesn’t have an offline mode.
What Users Think About Projectplace
Projectplace earns a solid 4 out of 5 stars from its mobile users. Comments include “good for travel,” “polished and responsive,” and “good way to get updated.” Those who dislike the app mention difficulties accessing particular information. The desktop version earns strong positive reviews as well. In fact, we’re working to add our own review of Projectplace.
Getting Started With Projectplace
Projectplace is solid project management software for international companies in manufacturing, IT, government, and other industries. You have to purchase the $29 a month per user plan in order to use the app. You can sign up for this or the Enterprise plan on the website. Sign up for your 30-day free trial today.
Trello: Best Agile Project Management App for iOS/Android
Sometimes, simpler is better. If you have an IT company or other business that uses Agile workflows with Kanban-style cards, Trello can provide you with a clean and attractive project management software that gives you only the tools you need to keep organized and in communication. The project management app for iOS and Android is highly rated and visually appealing as well. Best of all, it’s one of the more affordable tools.
Trello ranges in price from free to just over $20 per user per month. You can download the Trello app for yourself for free or connect it to a web-based plan for collaboration. Trello has a free web-based plan that includes the most important features. Paid plans start at $9.99/month per user when paid annually. The paid plans offer more features for team collaboration, automation, and security.
Trello Web-based Pricing & Features Comparison
Price per user
Power Ups (Calendars, custom fields, notifications)
1 per board
Storage for file attachments
Unlimited Boards, Cards, Lists
User Permissions, Google Apps Sign-on
Trello uses Kanban-style tools with drag-and-drop simplicity. Each card holds your data, including files, checklists, assignees, tags, and links. The mobile version is as customizable as its desktop application and even better—it works offline, too.
Trello Standout Feature: Attractive Interface
Trello is basic, and it likes it that way. But “basic” does not have to mean “plain.” Trello offers beautiful backgrounds for project boards. They not only look good on your smartphone or tablet but make it easy to identify different projects at a glance. If you attach images, they show up in large thumbnails on the cards and comments. Combined with a tidy interface, you have a user-friendly software that’s easy on the eyes in addition to being well-organized.
Project Management Tools
Trello’s Kanban board holds all the information you need to complete a task. The cards can include to-do lists with subtasks. You can label them, add illustrations, make tags with color, and include files and links. Trello offers advanced features, called “Power Ups,” that add other Agile tools, maps, analytics, calendars, and more. The number of power ups per project depends on the plan you choose. The free plan limits you to one power up per board.
Trello Collaboration Tools
Like all the project management apps we reviewed, people can comment on cards and use @mention to call out someone in particular (resulting in an email notification). There is file sharing and commenting. For advanced communication such as with Slack or using GIFs, you need to install a power up.
Trello is one of the few project management apps for iOS and Android that works offline as well, as Asana does. You can add information to your boards and cards anytime, even when your smartphone is in Airplane Mode or you’re not in data range. Trello saves the information and syncs as soon as you have connectivity again. Naturally, if you use a browser, you can access the web version from any device.
Trello’s Power Ups are essentially integrations. They make the software versatile and can add many more project management features to suit the complexity of your project. Integrations carry into the mobile app as well. Trello offers over a hundred integrations for just about anything.
Here are examples of integrations for Trello’s mobile apps:
- Document Management: Box, Google Drive, OneDrive
- Analytics: Agile Metrics by Screenful, Harvest, Burn Down the List
- Communication: Join.me, Slack, Miro
- Outreach & Social Media: Mailchimp, Twitter, SurveyMonkey
- Sales & Support: Zoho CRM, Zendesk, Salesforce
What Trello is Missing
Trello’s reporting, time tracking, and advanced communications are all handled via Power Ups. It does not have Gantt charts or resource/workflow management tools like Monday.com or Asana have. If you are not interested in managing add-ons and additional accounts for these features, check out our other cloud-based project management applications.
What Users Think About Trello
The Trello users who left reviews on our site say they enjoy its uncomplicated user-friendly interface. The card system is a hit for managing tasks. Mobile users appreciate the offline mode and the simplicity. However, they have asked for a better reminder system and some tutorials when first starting with the mobile app.
Getting Started With Trello
Trello is an easy to use project management app for iOS, Android, or desktop. You can get a mobile application for yourself, but if you register for an online account, you can add so much more. Visit the website and sign up for a free account today.
Todoist: Best Project Management App (Android/iOS) for Blue-collar Businesses
Not everyone would think of project management as “fun,” but that’s how users describe Todoist. With its goal-setting and habit-creation features, natural language interface, and Karma points for achievement, it motivates people to get things done while keeping them organized. The simple format, easy sharing, and recurring reminders make it a great choice for blue-collar and service industries that are more task-based rather than project-focused.
The app itself is free, and many find it sufficient for their needs. There is a free plan online as well. The paid plans start at $3 per month per user, making Todoist most cost-effective when considering price per toolset. Nonprofits can get a 50% discount on the Business Plan, while educational institutions get 70% off.
Todoist Pricing and Features
$3/month per user
$5/month per user
Number of Projects
People per Project
Comments & File Uploads
Reminders & Calendar Sync
Add Tasks via Email
Todoist provides project and task management tools using a natural language interface. You can set up recurring tasks, Karma points, and personal progress charts. While not a full-blown project management app like Monday.com or Asana, Todoist takes list management to the next level. The free plan lets you manage up to 80 projects, but if you want to add features like role-based security that will require you to purchase a paid plan.
Todoist Standout Features: Natural Language Interface & Gamification
Todoist’s natural language interface makes it easy to set recurring tasks. Instead of using drop-down menus, you can simply give it parameters like “every Monday at 5 p.m.” The software even understands abbreviations like “ev” for every. Hashtags signal the software to add a task to a project. Further, Todoist lets you set daily and weekly goals and gamifies achievement with awards for accomplishments and good habits as well, which is fun and motivating.
Todoist Project Management Tools
Don’t look to Todoist for traditional or Agile process management, however. This is a list-based task management software app. You can set projects, tasks, and subtasks. It lets you make deadlines and reminders and will track your progress. Todoist’s mobile version works on smartwatches as well as smartphones and tablets.
Todoist Collaboration Tools
Like with other project management software, you can comment on tasks and share files. However, its communication tools are not as powerful as other apps we’ve reviewed like Monday.com that provides workflows and notifications. For more connectivity, you can use integrations like Slack.
Todoist Mobile/Web Connectivity
For all its simplicity, Todoist’s apps are the most highly rated project management applications for both Android and iOS, with 4.7 and 4.8 out of 5 stars, respectively. Because the mobile apps are so easy to use and share, people use Todoist for home and family organization in addition to their business. Users praise the prioritization feature and the habit tracker in the app. Many find the free version sufficient for their needs.
The software integrates with over 60 programs including Gmail, Google Calendar, and Slack. You can download projects from Trello and Asana which is helpful if you want non-project managers to jump onboard. Todoist has an app that lets you access it from MS Outlook as well. Of special note is that it integrates with Amazon Alexa. Now, you can ask Alexa to add your next task.
What Todoist is Missing
Todoist’s collaboration and reporting tools are sparse and rely on integrations. There are no Kanban boards, Gantt charts, or other productivity charts aside from personal progress graphs. That makes Todoist great for simple projects, but for complex ones, you’re better off with a software like Monday.com that’s highly configurable.
What Users Think About Todoist
Who, outside of project managers, would describe project management software as “fun?” Yet that’s how many users see Todoist. They find the points system and the challenges motivating and like the chance to compete against friends and co-workers. Users who left a Todoist review on our site and who rated it on third-party review sites give special note to the list format and the natural language interface. One thing people didn’t like was the lack of a free trial to check out the more advanced features
Getting Started With Todoist
The free version of Todoist is adequate for simpler needs, but the premium accounts offer options like comments and file uploads. However, it only costs $4 to try it out for a single month. Todoist is a remarkably affordable option. Sign up for a free account or splurge on a one-month trial today.
Alternatives to Mobile Project Management Apps (Android/iOS)
Marketing firms that depend on collaboration with vendors, freelancers, and clients
Budget-conscious startups that want cloud-based doc sharing, tasks, and calendars
IT and design teams who need a place to store wikis or style guides
Finance and accounting firms that prefer to use spreadsheets to manage projects
Global sales teams managing commissioned based projects across multiple currencies
Regulated firms needing embedded forms and a knowledge base
Small manufacturers wanting a simple tool to manage client projects
The best project management apps for Android/iOS have tools for smartphones that are as user-friendly as their desktop versions. They allow users to manage projects, tasks, and due dates as well as collaborate with team members. These seven are the best according to features, ratings, and usability. They’re also affordable for small business use.
While each has its own strengths, the best all-around project management application for iOS and Android is Asana. It offers Kanban boards for Agile processes, with plenty of features for adding data, managing files, and communicating with teammates. It’s reasonably priced and has excellent integrations. Sign up for a free trial of Asana today and get productive in the office and on the go.