Thank you for posting your question regarding whether or not you can automatically add a convenience fee to credit card transactions. First of all, I’m not 100% sure that it is legal to charge customers a convenience fee for using a credit card to make a payment. I recommend you do some research to find out. Second, the only way to automatically add this fee is if you set up a recurring sales receipt that has the service charge included. To set up a recurring Sales receipt in QuickBooks Online, follow these steps:
1. Go to the Gear icon in the top right corner
2. Under the Lists column, select Recurring Transactions
3. Select New and create your recurring transaction
Best of luck,
Crystalynn Shelton, CPA
As of January 27, 2013, there have been some changes in these rules. Businesses can charge fees to customers who use Visa and MasterCard CREDIT cards (NOT debit cards!), There are limits on how much can charge and conditions that merchants must meet in order to charge checkout fees.
Some states do not allow surcharging. If you operate in any of these states (CO, CT, FL, KS, ME, MA, OK) you cannot charge checkout fees in that state. If you do business in multiple states, you can still surcharge credit card transactions in states where it is not banned.
Some of the rules are:
-Don’t surcharge debit cards or prepaid cards.
-Make sure you inform your customers of any checkout fees.
-Don’t charge more than your actual credit card processing cost.
-Don’t charge higher than 4% of a transaction.
-Anytime you issue a refund, you have to refund any checkout fees that you charged.
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