Automating Credit Card Receipts in Quickbooks
Our volume of credit card payments is rising. We are currently putting these into QuickBooks manually. But we expect that the number of customers paying with credit card will jump to several thousand in 2019. That’s too many to handle manually. How can we automate recurring cc payments?
An increase in credit card payments from customers is a good problem to have. 🙂
You didn’t mention whether or not you use Intuit Payments or a 3rd party to process your credit card payments. However, whether you use Intuit or another company, you can create recurring payments in QuickBooks by creating a sales receipt for each customer and entering their credit card payment information.
Based on your agreement with your customer, the payment will automatically process on the date you specify and the sales receipt will be emailed to the customer. You will still need to reconcile the bank account to ensure all credit card payments were received, but that should be fairly easy to do if your bank account is connected to QuickBooks.
To create a recurring sales receipt, follow these steps:
1. Click on the Gear icon
2. Below the List column, select Recurring Transactions
3. Click on the New button in the upper right hand corner to create a recurring transaction template
Best of luck,
Crystalynn Shelton, CPA