Hi I’m looking for a the best program option
Looking for a way to streamline and organize contractors and employees on special assignment. Currently using multiple excel spreadsheets to keep track of all aspects. We issue agreements/contracts, the contractor’s sign return to us, with tax docs W9/1099’s. Send finance paperwork to set up the contractor’s, contractor submits invoices, we approve and send to finance for payment. We need to log/track contracts, invoices and payments.
Finance dept is separate and established within the company so they wouldn’t use for making any payments. I need more of a tracking system and organizational aspect.
It sounds like what you need is a system to manage the workers and their documentation in a database. Do you also need to manage their assignments, as in what projects they’re working on and where they’re located? Cloud-based options are best, and some will allow you to interface to the Finance team’s software (if they let you) so that you don’t need to manage duplicate data entry.
What you might want to consider is free scheduling software as some offer document storage and can track whos working on what.
A third option is an HRIS software as it stores people information, pay information and online documents and forms, but most don’t include the scheduling piece.
Consider Zoho People as it’s only a few dollars a month per worker, does include scheduling, and allows you to store online documentation by worker as well as create your own custom forms (that can be esigned by workers) — like contracts.
Best of luck to you!
Laura, Sr. HR Staff Writer