Should I use the date on the bill or should I use the date that it was found?
Best practice is to enter the date that is on the bill into QuickBooks. That way, this information matches up to what your supplier has in their system and it is accurate. When you do this, QuickBooks will also detect that the invoice is past due for payment (which it should since it is).
The only time when this won’t work is if you have “closed” QuickBooks for the year and don’t want to enter any transactions from the previous year. If that is the case, then you will have to go with a current date and maybe put a notation in the memo field of the invoice for future reference.
Crystalynn Shelton, CPA
315 Madison Avenue, 24th Floor
New York, NY 10017
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