When your bank/credit card transactions download into QuickBooks, you should be able to match each item to a corresponding transaction that is already recorded. Typically, QuickBooks will attempt to do this for you but you will need to confirm that it has actually matched the items correctly. These transactions will have Match in green. If it did not attempt to match the payments, go ahead and select the vendor the payment is for and once you do that QuickBooks should ask you if that payment applies to open bills you have for that vendor.
Best of luck,
Crystalynn Shelton, CPA
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