Quickbooks Desktop – multiple licenses
If you purchase an additional license for the desktop version, will you be able to share the file with another user on a different computer? I will be handling the bulk of the accounting but my partner will be managing the inventory. If we cannot share the desktop file then I will need to decide if I should buy the online version or have her track items on a spreadsheet and send it to me once a week to load to the desktop version.
Hey Michelle, great question. Yes, you can definitely share a QuickBooks file with multiple users who are on a different computer. However, you must put the QuickBooks file on a shared network so that everyone is accessing the same file. I don’t know a lot about this techie end of it but the idea is that if you are in the QuickBooks file and someone else is in it that you can both work in that file simultaneously so that all changes made by both parties are made.
If you don’t have an IT person who someone who can help you with the networking situation, you may want to consider hiring a hosting company. They basically keep your QuickBooks file on a server and then you go through their system to log into your QuickBooks. The nice thing about using a hosting service is that you don’t have to have QuickBooks file on your computer. It is stored “in the cloud” for all intensive purposes.
I’ve never used them but I’ve heard that Right Networks is pretty good. Here is the link to their website: https://www.rightnetworks.com/
All the Best-