Regarding importing prior invoices
When setting up QB it lets you import prior transactions from your bank. These show deposits from peior invoices. How should I import the invoices that have already been sent, paid, etc in QB? Is there a special importing tool or should I individually input each one? Thank you.
Ideally, you should enter your invoices first so that you can apply the payments. If you decide to do this, you will have to use a tool like Pro Transaction Importer. Otherwise, if you can identify which deposits belong to which customers then I would just import the banking transactions, categorize them to the appropriate sales account and customer.
Once you’ve got all of your historical information into QBO; then you should follow this workflow in QuickBooks going forward. I’ve also included a link to the video tutorial that we have on each of these in our QuickBooks Course:
1. Enter Customer Invoices: https://fitsmallbusiness.com/send-an-invoice-through-quickbooks/
2. Apply payments to open invoices:
3. Deposit payments to bank account: