Trello and Monday are project management tools designed for collaboration, are flexible, and able to handle a variety of project types. However, while Trello is the better choice for most teams based on its easy-to-use interface, well-designed mobile app, affordability, and simple team management, Monday is the better option for complex collaboration like event planning.
When to Use Trello
Trello is the better choice for most small businesses needing an affordable, team-focused project management tool with Kanban-style project boards, a simple card interface, and a user-friendly mobile app. Its free-forever plan and paid tiers starting at $5 per user, per month make Trello easy to use and flexible enough to handle all but the most complicated types of projects.
When to Use Monday
Monday is a good choice for larger teams needing a flexible tool that easily adapts to different project management styles or for those who want to provide external customers with guest access. Monday also includes a template library to quickly set up projects and offers robust collaboration tools for teams of any size. Plans range from $5 to $12 per user, per month, and Monday offers a 14-day free trial.
Trello vs Monday at a Glance
|Dropbox/Google Drive Integration|
|Automations & Rules|
How We Evaluated Trello & Monday
Trello and Monday are flexible project management tools with features that make it easy for teams to collaborate and get work done. We evaluated both based on how well they help teams keep projects moving forward, how easy the software is to configure and use, and overall affordability. We also looked at the mobile app functionality, and how well each software handles things like notifications, third-party integrations, and reporting features.
Based on this, the criteria we used to evaluate the best include:
- Price: Costs and features of each subscription plan, and whether or not there is a free-forever plan that includes basic project management and collaboration tools.
- Collaboration: How easily teams can add users, assign tasks, set deadlines, and monitor the progress of shared projects.
- Notifications: How the software handles real-time notifications on project changes, new tasks, and reminders, as well as an overall view of activity completion.
- Integrations: We looked at connections to third-party software like CRMs, time trackers, G Suite, Office 365, Dropbox, and Zapier that help teams connect their projects to the documents and communications tools they use every day.
- Ease of use: We considered the overall interface, how intuitive different features are for users of varying technical ability, as well as what training and resources are available for configuring the software.
- Project types and views: How flexible the software is at handling different types of projects and methodologies (e.g., Agile, Kanban). We also looked at the types of project views available, and how easily these can be configured based on specific project needs.
- Mobile apps: Managing projects on the go involves having the ability to create, edit, and complete tasks, receive notifications, send updates, and quickly view the status of different aspects of projects, all from a mobile device.
We recommend Trello based on the ease of using it with teams to collaborate on projects, overall price, features, and integrations with other software tools. It also includes a much more functional mobile app and a far simpler interface, which most users will find flexible enough for a variety of project types.
Trello vs Monday: Pricing & Features
While Trello and Monday represent different takes on project management, they include similar team, calendar, and task management features, though what you can do with those features and the overall interface varies. In addition, Trello has a free-forever plan and lower overall pricing options. Monday, on the other hand, includes a more robust library of project templates and can be more easily adapted to alternative uses like contact databases and event planning.
Trello offers a free plan with unlimited boards and cards, allows users to add one power-up per board, and can attach files up to 10MB. Trello Gold is $5 per month and includes three power-ups per board. Business Class is $9.99 per user, per month, and includes unlimited power-ups and priority email support.
Trello Tiered Features
|Boards, Lists, Cards, Members, Checklists & Attachments|
|Power-up Custom Add-on|
|Priority Customer Support|
|Group & Organize Boards into Collections|
|Restricted Membership Invitations|
|Custom Board Backgrounds|
Trello’s free plan includes unlimited users and up to 10 boards, as well as task cards, subtasks, task deadlines, and attachments of up to 10MB. It also lets users add one custom add-on, known as a “Power-Up.” These include card customization, file storage integration, and additional project views. Each tier now also includes Trello’s Butler power-up, which lets users create customized workflows that can trigger activities, move cards, and add checklists.
This feature is brand new and can be used, for example, to create a button that moves a card to the “for approval” column, create an approval checklist, add the approver to the card, set a due date 24 hours in advance, and notify the approver that their input is required. This tier’s combination of flexible project management features, including automated workflows, make this best for small teams looking for a collaborative project tool.
Trello Gold is an enhanced version of the Free individual account and costs $5 per month. It adds up to three power-ups per board, the ability to configure additional aspects of your cards, and add customized backgrounds. This is helpful for users with large numbers of projects, making it easier to quickly identify the one they want to work on.
Trello Gold let users attach up to 250MB per card and saves your search history, making it easier to quickly find previously sought information. While individual attachments are limited to 10MB, which is less than Monday’s entry-level plan, Trello doesn’t limit your overall storage, letting you attach unlimited files. Trello Gold is a good choice for individuals and small teams needing asset management and additional integrations.
Trello’s Business Class tier is $9.99 per user, per month, and includes unlimited power-ups, file attachments of up to 250MB, priority email support, and user permissions. Like Monday, Trello lacks reporting features but includes an activity view that shows the changes on each card. This is more helpful than the overall activity view found in Monday, which shows all recent activity instead of a card-by-card activity log, making it harder to identify task-level changes.
The Business Class tier includes advanced user permissions in addition to the two-factor authentication found in the other plans for additional security. Unlike Monday, Trello doesn’t offer phone support, but it does offer priority 24-hour turnaround email support. This tier is right for teams that want to connect their project management tool to CRMs like Pipedrive, Salesforce, or Freshdesk, and extend their workflow through unlimited integrations.
Monday costs between $25 per month to $59 per month, based on a combination of features and total users. This is more expensive than other options we reviewed for small teams but comparable with more robust project management tools for mid-sized teams. All of the plans include 24/7 customer support.
Monday Tiered Features
|Share Boards with Guests|
Monday’s Basic plan is $25 per month for up to five users. Additional users can be added to any plan in preset increments at the same rate per user. The Basic tier includes 5GB of total cloud storage, unlimited boards, both spreadsheet and Kanban project boards, as well as a one-week activity log. All Monday pricing tiers include 24/7 email and phone customer support, and over 20 different column types including status, assigned team member, and due date.
The Basic plan includes a variety of templates, but doesn’t allow users to create their own, and doesn’t offer integrations, which are available both in Trello and on higher-priced plans. The Basic plan price is the same as Trello Gold, and allows users to add up to five automated workflows. This plan is best for small and mid-sized teams that manage projects like content calendars or events.
Monday’s Standard plan starts at $39 per month for up to five users and includes additional views like calendars, timelines, and maps, which are more flexible than in Trello. It also adds 50GB of cloud-based storage and an unlimited activity log. Users can share boards with guests, which is useful for managing customer projects, and this plan also includes advanced search, email integration, and the ability to create templates from your existing boards.
This plan includes up to 15 automations and up to five external integrations, allowing you to connect Monday with the rest of your productivity tools, including Dropbox, Slack, and even Trello. However, Monday’s integration library is much smaller than Trello’s. Finally, this plan includes guest access, making it a great choice for consultants, freelancers, and designers who regularly work on client projects but use a third-party tool for time tracking.
Monday’s Pro plan starts at $59 per month and includes unlimited cloud storage, custom tags, and unlimited guests. While Monday doesn’t offer the advanced user permissions of Trello, or advanced security controls, it is comparable in price to Trello’s Business Class plan. The Pro plan also includes time tracking and custom formulas, both features that make it easy to track team member time and calculate costs for billing projects.
Monday also offers superior support options, which include an online knowledge base, phone and email support, and a VIP training package for an additional fee. Finally, this plan includes far greater cloud-based storage than Trello, making it ideal for teams that manage large assets for media projects or client marketing campaigns.
Trello vs Monday: Ease of Use
Both Trello and Monday are designed to be easy to use, though Trello is generally more straightforward and intuitive. The simple board and card interface is easier to navigate and generally requires little training to use on a daily basis.
Trello Ease of Use
Trello lets users create a series of columns in which users can create cards. Cards are used to represent either tasks or other project records, while the columns represent different stages of a project, and users simply drag cards between them as they work. This interface is intuitive and easy for almost any user to quickly understand and use. While Trello’s project boards are less customizable than Monday’s, overall Trello is easy to configure for almost any project type.
Monday Ease of Use
Monday features an interface made up of groups of records that it calls “pulses.” These can be individual tasks, steps, contact records, or deals. In fact, you can essentially use “pulses” to track just about anything. Monday is laid out like a spreadsheet with the pulses as the rows. In the columns, users can assign a variety of variables. While the concept makes it able to handle many types of projects, it makes the interface somewhat overwhelming.
Trello vs Monday: Mobile App
Both Trello and Monday include mobile apps that extend the functionality of the project management tools into a user’s mobile device. Trello’s interface is far more suited to a mobile app with its columns of cards. Monday’s mobile app, on the other hand, can be confusing because of the way it essentially mimics the desktop version in a more constrained space.
Trello Mobile App
Trello’s mobile app is well designed and is easy to use, especially with multiple project boards. Compared with Monday, the mobile app from Trello is generally easier to visualize your different tasks (cards) as well as view important information about each card. The mobile app allows you to create cards, move them throughout your board, attach files, set and complete task due dates, and receive notifications about changes to individual cards.
Monday Mobile App
Monday’s mobile app is the source of many user frustrations. It isn’t that it isn’t functional, but the overall design of Monday doesn’t translate well to a mobile app. This is because the mobile app mirrors the desktop version, which can be limiting since users have to swipe back and forth just to see all the information about a record. Monday does provide notifications on their app, though it doesn’t allow you to individually choose what types to receive.
Trello vs Monday: Customer Service
Both Trello and Monday are known for being responsive to customer needs, and offer extensive online support channels to help users troubleshoot and address their own concerns. Monday’s customer support is generally more comprehensive, offering phone and email support, as opposed to Trello’s email-only support.
Trello Customer Service
Trello offers an online knowledge base and email support. The knowledge base contains dozens of articles that cover every aspect of the software and provide users with extensive training materials. Unlike Monday, Trello doesn’t offer phone support, though Business Class customers do get priority email support with guaranteed one-day support.
Monday Customer Service
Monday also offers an online knowledge base for both training and support purposes. Monday offers 24/7 email and phone support for all customers, in contrast to the priority email support offered to paid customers of Trello. They also offer a VIP training package that includes three personal in-depth training sessions for your team, which is not offered by Trello, making Monday’s support far more comprehensive overall.
Trello vs Monday: Customer Reviews
Trello and Monday customers give both software good overall reviews, with Trello getting better reviews overall for user interface and ease of use. Monday gets good reviews for flexibility and its template library, which helps users set up new projects.
Trello Customer Reviews
Trello users give it very high marks for its simplicity and straightforward interface. They especially like the ability to add integrations through “power-ups,” and the activity review feature. However, users do say that Trello lacks some advanced project management features, including reporting, and they wish it provided better control over notifications. You can find out more about what users think at our Trello review page.
Monday Customer Reviews
Monday customers give it good marks for collaboration and flexibility. They also comment that it has a robust overall set of features that can be used for a variety of project types. However, users comment that it can be complex and cumbersome to use. Many users also share that the mobile app is difficult to use and that the interface does not translate well to mobile. Be sure to check out our Monday review page for more customer reviews.
Bottom Line: Monday vs Trello
When comparing Monday versus Trello, it is clear why both software solutions are popular for those looking for flexible project management tools. That said, while Monday offers predesigned templates for a variety of projects and guest access, Trello offers better workflow automation, a more intuitive interface, and better mobile app, making it the better option for most small businesses.