QuickBooks Online (QBO) is an all-inclusive accounting solution for small businesses. You can track all income and expenses in QBO. Yooz is ideal for small businesses that are struggling to pay bills on time and need help streamlining accounts payable.
When to Use QuickBooks Online
QuickBooks Online is ideal for small businesses needing an accounting software that can manage their entire business. QuickBooks Online goes beyond accounts payable management to include accounts receivable management, inventory tracking, and budgeting and forecasting. Plus, you can generate detailed financial reports like a profit and loss (P&L) statement and balance sheet reports. Plans start at $20 per month, and you can click here to save 50%.
When to Use Yooz
Yooz is ideal for small businesses that process 100 or more vendor bills monthly. The program lets you convert your entire accounts payable process to a paperless system. Once you scan or email bills, they move through each stage of the electronic approval workflow for general ledger coding, approval, and payment.
When to Use an Alternative Option
FreshBooks is a good alternative to QuickBooks and Yooz if you need to streamline your customer billing process. FreshBooks includes customizable invoice templates you can use to personalize your invoices. Plus, you can email customers their invoices and include an online payment link to get paid faster. Sign up for FreshBooks today, and you could qualify for a discount.
QuickBooks Online vs Yooz at a Glance
| Monthly Pricing | ||
| Number of Users Included | ||
| Vendor Management | ||
| Manage Accounts Payable | ||
| Manage Accounts Receivable | ||
| Approval Workflow | ||
| Check Printing | ||
| Automatic General Ledger Coding | ||
| Duplicate Payment Alert | ||
Integrates With Other programs | ||
| Financial Reports | Limited | |
| Ease of Use | ||
| More Information |
How We Evaluated Yooz vs QuickBooks Online
Accounting software should be affordable, easy to use, and should allow you to track your income and expenses. We compared Yooz vs QuickBooks Online based on how they compared when it comes to cost, ease of use, ability to give other users access, accounts payable management, accounts receivable management and integration with other software.
We used the following criteria to evaluate Yooz vs QuickBooks Online:
- Cost: The cost of the software should be affordable for most small business owners.
- Ease of use: Small business owners must be able to set up and use the software without having a bookkeeping background.
- Able to give other users access: You can give other users such as an accountant or bookkeeper access to your data.
- Accounts payable management: The software must have the ability to enter, track, and pay vendor bills.
- Accounts receivable management: You should have the ability to create invoices, track them by the due date, and accept customer payments.
- Automatic general ledger coding: The software should have the ability to code vendor bills to the correct general ledger account automatically.
- Integrations: The software should integrate with other accounting software so that you can export data easily and avoid duplicate work.
When it comes to managing full-cycle accounts payable, both Yooz and QuickBooks are pretty evenly matched. However, if you’re looking for an all-in-one accounting solution, QuickBooks Online is the clear winner. While Yooz is limited to accounts payable management, QuickBooks Online allows you to manage accounts payable, track inventory, create budgets and forecasts, and run key financial reports such as P&L reports and balance sheets to see how your business as a whole is doing.
Yooz vs QuickBooks Online: Pricing & Features
Yooz vs QuickBooks Online are similar when it comes to the features included to process and pay your vendor supplier bills. However, Yooz has a built-in approval workflow so you can electronically have bills approved. QBO does not have an approval workflow but allows you to create users with custom permissions to control their access level. QBO plans start at $20 per month, and Yooz requires you to contact them for a custom quote.
QuickBooks Online Pricing & Features
There are four versions of QuickBooks Online with pricing tiers that cost between $20-$150 per month. All four plans include two accountant users, plus additional users. You can track accounts payable (A/P), accounts receivable (A/R), and print checks directly from QuickBooks. All four plans also include technology to detect duplicate payments and automatic code bills to the appropriate general ledger account.
QuickBooks Online Tiered Features
| Monthly Pricing | ||||
| Number of Users Included | Plus 2 accountant users | Plus 2 accountant users | Plus 2 accountant users | Plus 2 accountant users |
| Manage Accounts Payable | ||||
| Vendor Management | ||||
| Manage Accounts Receivable | ||||
| Check Printing | ||||
| Automatic General Ledger Coding | ||||
| Duplicate Payment Alert | ||||
| Smart Reporting Powered by Fathom | ||||
| Accelerated Invoicing | ||||
| Dedicated Success Manager | ||||
| Training for Staff($2,000 value) |
QBO Simple Start is ideal for small businesses that pay their bills electronically through online bill payment with their financial institution or via debit card or credit card. This plan is the most limited of the four QBO plans. It doesn’t allow you to track accounts payable, and it includes only one user and two accountant users. However, it is the most economical plan at $20 per month vs the next tier that is double the cost.
QuickBooks Online Essentials
QBO Essentials is ideal for small businesses that have more than one user that needs access to the business’ financial data. You can give up to three users access plus two accountant users. Unlike QBO Simple Start, Essentials includes the ability to track accounts payable. Like the other QBO plans, you can track A/R, print checks, and turn on the duplicate payment alert, which we discuss later on.
QuickBooks Online Plus
QBO Plus is ideal for small businesses that sell products. Unlike QBO Simple Start and Essentials, you can track inventory in QBO Plus. QBO Plus starts at $70 per month, which is more than three times the cost of Simple Start, but it includes more features. Budgeting and forecasting tools are included in Plus, and you can give up to five users and two accountants access to your data.
QuickBooks Online Advanced
QBO Advanced is the top tier QBO plan and runs $150 per month. While it is much pricier than the other QBO plans, it includes several features the others don’t have. For example, you can give up to 25 users access to your data. It includes a reporting tool that allows you to view key performance data and a dedicated account manager and training for your staff.
Based on our minimum criteria, here is how QuickBooks Online stacks up against Yooz.
Number of Users Included
Unlike Yooz, which allows you to add unlimited users, each QuickBooks Online plan limits the number of users. Simple Start includes one user, Essentials includes three users, Plus includes five users, and Advanced includes up to 25 users. All plans include two additional accountant users.
Vendor Management
QuickBooks Online includes a vendor center where you can keep track of all things related to vendor suppliers. This includes contact details such as a vendor’s email address, telephone number, and mailing address. Similar to Yooz, QuickBooks Online allows you to attach invoices, purchase orders, contracts, and other documents to the vendor profile or a transaction.
Manage Accounts Payable
Many small business owners purchase QuickBooks because they want to know where they are spending their money. QuickBooks Online has an end-to-end accounts payable feature that allows you to enter unpaid bills with a due date so the system can alert you when a bill is coming due. You can run an A/P aging report to track the age of a bill to ensure it’s paid on time.
Manage Accounts Receivable
Unlike Yooz, QuickBooks Online allows you to track the money customers owe you, also known as accounts receivable. You can create custom invoices, email invoices to customers, and accept online payments in QuickBooks Online. The A/R aging report helps you stay on top of invoices that are coming due or that are past due so you can follow up with your customers by sending a payment reminder.
Approval Workflow
Unfortunately, QuickBooks Online does not have an approval workflow like Yooz does. However, you can restrict user permissions so that an A/P clerk can enter a bill but does not have the privileges to write a check and pay the bill. You can restrict access to each user you add to QuickBooks Online so they can only access the areas of the system they need and no others.
Check Printing
Check printing is available in QuickBooks Online but not Yooz. To print checks from QuickBooks, you need to purchase check stock that is compatible with QuickBooks. Check stock for QuickBooks is available at most financial institutions, or through Amazon or Intuit. Check out our QuickBooks Checks guide to learn where to buy QuickBooks checks and for step-by-step instructions on how to print checks from QuickBooks Online.
Automatic General Ledger Coding
Similar to Yooz, QuickBooks Online uses a combination of machine learning and artificial intelligence to code bills to the right general ledger account automatically. The first to do this is to add the account code to the vendor profile, so it is used each time a transaction is created for that vendor.
If you don’t add the account to the vendor profile, QuickBooks uses historical data to code new transactions automatically. Let’s say you entered a transaction for Shell Oil the week before, and you coded it to gasoline expenses. QuickBooks will code all new transactions for Shell Oil to gasoline expense based on the previously entered transaction. You will need to review transactions to ensure they have been coded properly in both programs.
Duplicate Payment Alert
One of the key features that should be included in accounting software is the ability to detect duplicate payments. Like Yooz, QuickBooks has this capability, but you must turn it on to use it. It is located in the advanced company settings.
Once you’ve turned on the duplicate payment alert, QuickBooks notifies you when you enter a duplicate bill number or invoice number. This is why it is very important that you enter an invoice number for every bill that you receive. If you don’t do this, the duplicate payment alert will not work.
Integrations
QuickBooks Online integrates with more than 600 other programs, including Yooz. You can connect to payment apps like Square or PayPal as well as apps that you use to do your payroll, like Gusto. Check out the complete list of apps compatible with QuickBooks Online for more details.
Financial Reports
You can run reports to give you insight into every aspect of your business in QuickBooks Online. Unlike Yooz, which is limited to accounts payable, QuickBooks Online includes a P&L statement, balance sheet reports, and statement of cash flows. The Simple Start plan includes more than 20 reports, and the Advanced plan has more than 100 reports.
Yooz Pricing & Features
Yooz does not include pricing on their website because the cost is based on the number of invoices processed. Their philosophy is you only pay for what you Yooz. The software allows you to give an unlimited number of users access to your data, manage vendor supplier information, and track unpaid bills. While it does not have many of the features included in QuickBooks Online, it does integrate with many other software programs like QuickBooks.
Based on our minimum criteria, here is how Yooz stacks up against QuickBooks Online.
Number of Users Included
Unlike QuickBooks Online, this program allows you to give access to an unlimited number of users. This means you can give access to as many users as you need to without your monthly subscription fees going up.
Vendor Management
Similar to QuickBooks, this software allows you to manage all of your vendor suppliers. You can create a vendor profile that includes contact details such as business telephone number, email address, and mailing address. You will also add the vendor payment terms so that Yooz can keep track and alert you when bills are due.
Manage Accounts Payable
Managing A/P is what Yooz is known for. The entire process is automated and starts with scanning or emailing bills to the software instead of entering them manually. The software has built-in technology that codes bills automatically and posts them to the general ledger for you. It includes an approval workflow, which allows you to create multiple approvers. Once approved, the bill is scheduled for payment automatically. If you use accounting software like QuickBooks, you can export the data easily.
Manage Accounts Receivable
Unfortunately, you cannot track your accounts receivable in Yooz. It is strictly an accounts payable software. However, if you use accounting software like QuickBooks, you can keep track of your customer invoices and payments in it.
Approval Workflow
One of the features included in Yooz but not available in QuickBooks Online is the approval workflow. You can create unlimited approvers for vendor supplier bills. When a bill is ready for an approver, they receive an email notification. To approve a bill, they log into your account and review the list of bills in their dashboard. Approvers can forward, reject, or approve bills.
Check Printing
You cannot print checks directly from the program like you can with QuickBooks Online. Instead, you have to sign up with a payments processor that integrates with Yooz and pay your bills via automated clearing house (ACH) bank transfer, or debit card or credit card. Your other option is to export the data to your accounting software and pay your bills from there.
Automatic General Ledger Coding
Yooz combines artificial technology (AI) with machine learning to code your bills automatically to the appropriate general ledger account. Similar to QuickBooks, it will use the vendor name, a description of the items purchased, along with how bills have been coded historically to code the bills for you. While your A/P clerk does not need to enter the data, they should verify that it is accurate.
Duplicate Payment Alert
As mentioned previously, having the ability to catch duplicate payments is critical to the accounts payable process. Both QuickBooks and Yooz include this feature. The alert is based on a combination of the vendor supplier, date, amount, and the invoice or billing number.
Integrations
Yooz seamlessly integrates with more than 200 financial and enterprise resource planning (ERP) systems worldwide, including popular software, such as QuickBooks Online, QuickBooks Desktop, Sage, and Xero. Check out the full list of software Yooz integrates with for more information. If your software does not integrate with Yooz, you can export the data to Excel and import it into your system.
Financial Reports
Unlike QuickBooks, which includes reports that show you how your business is doing overall, Yooz’s reporting is limited to accounts payable. Therefore, you can run an accounts payable aging report to show you all unpaid invoices and the number of days they are outstanding.
Yooz vs QuickBooks Online: Ease of Use
Unfortunately, I was not able to take the program for a test drive. However, I was able to access a demo video that walked through how the software works. Yooz and QuickBooks are very easy to use and don’t require accounting knowledge. After you contact a Yooz representative and provide them with information about your business needs, they will conduct a demo of the software and assist you with your company setup.
QuickBooks Online Ease of Use
QuickBooks has an easy-to-read, colorful dashboard that also serves as the homepage when you log in. It includes a snapshot into key areas of your business, such as unpaid invoices, expenses, profit and loss, and total sales. You can click on any of the graphs to drill down to the detailed transactions that make up the totals shown in each section. Setting up QuickBooks Online is easy to do, and there are many step-by-step tutorials to help you get started.
Below is a snapshot of the QuickBooks Online dashboard:
QuickBooks Online dashboard
Yooz Ease of Use
Unlike QuickBooks, which requires someone to enter vendor bills manually, Yooz has a simple five-step process to handle vendor bills in seconds. The first step is to scan, email, or import the invoice to Yooz. Next, Yooz’s automated workflow codes the invoice to the general ledger(GL) account and sends the invoice to the approvers. Once approved, the invoice is scheduled for electronic payment. You can also export the data to QuickBooks.
Below is a depiction of how the automated accounts payable process works in Yooz:
Source: Yooz.com
Yooz vs QuickBooks Online: Customer Service
Yooz and QuickBooks Online allow you to access their customer service departments in a variety of ways. You can call the customer support number and speak with a representative, or you can access detailed support articles and frequently asked questions. Chat support is also available in Yooz and QuickBooks Online.
QuickBooks Online Customer Service
There are several ways you can get help if you need it for QuickBooks. Directly within the program, you can click on the Help menu and access a database with several support articles that include detailed instructions and frequently asked questions (FAQs) about QuickBooks. You can also start a chat or call a representative. The support telephone number is in the Help menu when you are logged into QuickBooks.
Yooz Customer Service
You have three options to choose from when it comes to contacting a customer support rep at Yooz. You can give them a call, send an email, or start a chat. To access these resources, you can head over to its website and click on the About Us tab and select Contact Us.
Yooz vs QuickBooks Online: Reviews
Reviews about Yooz vs QuickBooks Online are mostly positive. Yooz and QuickBooks Online users like how easy the programs are to set up and use. QBO users also like the ability to use the mobile app to manage their businesses on the go. However, users have also expressed that QBO plans are pricey. Yooz users like that their A/P process is 100% automated. However, some users have complained about system glitches.
QuickBooks Online Reviews
QuickBooks Online reviews are mostly positive. Users like how easy the program is to set up and use, and they like using the mobile app to manage their business while away from the office. Negative reviews mentioned that QuickBooks Online is a bit pricey but quickly admit that it’s worth it because of all the features included. Read all of the QuickBooks Online reviews to see what users are saying about QuickBooks.
Yooz Reviews
We searched the internet to see what users have to say about Yooz and found that the reviews are mostly positive. Yooz customers like that the program eliminates manual data entry by allowing users to scan bills into the software. They also like that payments are made electronically, no writing or printing checks. Negative reviews shared that there are sometimes glitches with the software not reading the information correctly or applying the wrong general ledger code.
Pros and Cons of Yooz vs QuickBooks Online
There are pros and cons of Yooz and QuickBooks Online. On the pros side, QBO can track all of your business’s income and expenses and has reports that show your business’ overall performance. Yooz’s major benefit is the ability to completely automate your A/P process by scanning and emailing bills into the system. On the negative side, QBO does not include an approval workflow, and Yooz is limited to tracking and reporting only accounts payable.
Pros of Yooz vs QuickBooks Online
Track all income and expenses for your business | Complete automation of accounts payable processing |
Print checks directly from software | Approval workflow |
Reports on all financial aspects of your business | Ability to export data to accounting software |
Cons of Yooz vs QuickBooks Online
Does not include an approval workflow | Cannot track all income and expenses for your business |
Cannot scan or email bills into software for processing | Reporting limited to accounts payable |
Limited users in each plan | Cannot print checks to pay bills |
Bottom Line
Now that you have a better idea of how Yooz stacks up against QuickBooks Online, it’s time for you to make a decision. If you have an accounting software but need the ability to streamline an out-of-control accounts payable department, choose Yooz. You can scan invoices into Yooz and let the program handle the rest. However, if you need a way to organize all of your business finances, QuickBooks Online is the better choice.
In addition to offering some of the bells and whistles that are included in Yooz, like duplicate payment alerts and automatic general ledger coding, QBO goes beyond accounts payable management. You can stay on top of your A/R balances, track inventory, and run detailed financial statements to see how your business is doing. Access to this information will help you make important business decisions related to cash flow as well as budgeting and forecasting.
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