A professional locksmith invoice must include standard information such as the invoice number, amount due, and customer billing address. It must also include special items like detailed descriptions of items and services, relevant dates, a warranty statement, and terms and conditions.
We provide two locksmith invoice template designs for your business. Feel free to modify them to suit your needs.
Here are some guidelines to remember before you create invoices:
- Include a percentage sign (%) when entering your tax rate. For example, enter 7%, not 7 or 0.07.
- If you want to start from scratch, just click the CLEAR button below the Amount Due line.
- Once you’re done filling out the form, save it as a new PDF. Keep the fillable template with you for future invoicing.
Special Items to Include in a Locksmith Invoice
In a locksmith invoice template, you need to do some things differently. Here are some special items you need to focus on when creating the invoice:
Detailed Item or Service Descriptions
You need to be specific about the item or service descriptions. As much as possible, provide a detailed description that isn’t too short or too long. Below are some examples:
| Digital lock installation | New digital lock installation in the house’s main door. Includes door lock fitting, digital lock activation, manual labor, and product training. |
|---|---|
| 1 piece - Yale Digital Lock | 1 piece Yale Assure Lock SL Key-free Touchscreen Deadbolt lock. Package includes the following: main component, screws, bolts, strike plate, manual, batteries, WiFi bridge, and keyed cylinder. |
| Lock replacement - door knobs | Old door knob replacements (5 doors). Includes removal of old locks, new door knob fitting, and manual labor. |
Start, Service & Completion Dates
It’s important that you communicate to your client the important dates in the invoice. It will help you and the client determine possible warranty claims in case the locks installed are defective.
Here are the relevant dates you should take note of:
- The start date is the date when the contract was signed. It doesn’t necessarily mean that the locksmith will perform the service on this date. The client must schedule an appointment with the locksmith provider.
- The service date is the date when the agreed-upon locksmith services are performed. If the locksmith will install multiple locks, the service dates may differ, depending on how many locks need to be installed or replaced.
- The completion date is the date when the locksmith provider has completed their obligation to the client. This date is the basis for warranty claims.
Warranty Statement
Your invoice may have a warranty statement to inform the customer of their rights in warranty claims, but this is optional. However, if you wish to be thorough in warranty claims, you may also have a separate document from the invoice. Here’s a sample standard warranty statement that you may adapt to your business.
At [Your Company Name] (“the Company”), we take pride in providing the best locksmith services to our valued customers (“the Customer”). We warrant our products and locksmith services for a period of [Insert Months/Years] from the date of completion of the contract. All products used and installed by the Company are covered within manufacturer warranties. The Customer may request the Company to fix or replace any defective component or installation within the warranty period at no additional cost. This Warranty doesn’t cover damages arising from misuse, abuse, or alterations made by the Customer or any third-party individual within the warranty period. Alterations, repairs, or modifications not performed by the Company within the warranty period shall render this Warranty null and void. This Warranty is non-transferable, and the rights solely belong to the Customer. The Company reserves the right to update or modify this Warranty Statement at any time and without prior notice to interested parties.
Terms and Conditions
It is important to state your locksmith business’ terms and conditions so that you can effectively and consistently perform your locksmith services. Like the warranty statement, this is also optional. Terms and conditions include scope of work, entitlement to fees, professionalism and ethical conduct, and liability. You may keep this separate from the invoice if you want to be thorough.
Here’s the sample terms and conditions statement.
Standard Terms and Conditions (“Terms”) apply in the performance of locksmith services and are construed in accordance with the laws of the State of [Insert Jurisdiction]. The Company shall provide locksmith services in a professional and timely manner. To ensure the effective performance of services, the Customers must allow the Company to enter their premises for the duration of the contract and shall follow the instructions provided by the Company regarding the proper use of components installed within their premises. The Customer shall also schedule appointments with the Company in advance. The Company shall accommodate the Customer’s preferred schedule, subject to availability. Payment shall be due upon completion unless otherwise stated and agreed upon in writing. The Customer shall pay for the fees stipulated in the contract. The Customer also acknowledges that any estimate or quote given by the Company is not the final price of the services to be performed. Final pricing may vary depending on the scope of work and other unforeseen circumstances. The Company is not liable for any damages, losses, or injuries arising from the Customer’s use or misuse of the services provided. The Customer acknowledges that the Company’s liability is limited only to the products and services provided.
Frequently Asked Questions (FAQs)
A locksmith invoice informs your customers that the services have been completed and that it is now time for them to pay. It also serves as an official document that customers will present to you for warranty claims.
You need to have two copies—one to send to the customer and another for your accountant or office manager to track or record the transaction.
Yes, because it specifically states what is and isn’t covered by the warranty. It also lets the customers know they can go back to you if there are problems or issues with your product or service.
Bottom Line
We hope you like our locksmith invoice templates. At Fit Small Business, we aim to provide you with the necessary tools and information for your small business. Feel free to modify our templates, and don’t forget to include the must-have items above, like detailed item or service descriptions, relevant dates, a warranty statement, and terms and conditions.
