The best QuickBooks property management software integrate seamlessly with QuickBooks’ industry-leading accounting features to include useful tools like tenant screening and automated rent payments. We evaluated QuickBooks property management integration options to determine whether they offer two-way integration and real-time synchronization. We also looked at whether they are listed in the QuickBooks App Store.
We chose the following property management software that integrate with QuickBooks based on their features, ease of use, price, and customer support.
- STRATAFOLIO: Best commercial property management QuickBooks integration
- TenantCloud: Best residential property management QuickBooks integration
- RentRedi: Best inexpensive property management QuickBooks integration
- SimplifyEm: Best QuickBooks Desktop integration for property managers
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We are driven by the Fit Small Business mission to provide you with the best answers to your small business questions, which allows you to choose the property management solution for your needs. Our meticulous evaluation process makes us a trustworthy source for property management integration insights; we immerse ourselves in every platform we review by exploring the features down to the finest nuances.
For our roundup of software with property management integrations, we created a special rubric that evaluates the features of our chosen providers. This gives our audience—small businesses and individuals—an unbiased opinion about the software’s capabilities and fit for your organization or self-employed business.
Quick Comparison of the Best QuickBooks Property Management Software Integrations
Monthly Pricing | Number of Users | Free Trial | |
|---|---|---|---|
 | Unlimited | ||
 | Starts at $17 | Unlimited | 14 days |
 | Unlimited | ||
 | Starts at $40 | Unlimited | 15 days |
Two-way Integration | Real-time Synchronization | Tenant Portal | Lease Management | Rental Listing Management | Investor Management Tracking | |
|---|---|---|---|---|---|---|
| ✓ | ✓ | ✓ | ✓ | ✕ | ✓ |
| ✕ | ✓ | ✓ | ✓ | ✓ | ✕ |
| ✕ | ✕ | ✓ | ✓ | ✓ | ✕ |
| ✕ | ✕ | ✓ | ✓ | ✓ | ✕ |
Seeking assistance with short-term rental management? Check out our guide to the best vacation rental accounting software.
STRATAFOLIO: Best Commercial Property Management QuickBooks Integration
Pros
- Is compatible with both QuickBooks Online and Desktop
- Has a tenant portal
- Offers maintenance log-in, tracking, and alerts
- Has common area maintenance (CAM) reconciliation
Cons
- Is unable to email statements to tenants
- Has limited reports
- Has investor management features only in most expensive plan
- Lacks marketing capabilities
STRATAFOLIO offers a choice of three subscription plans, each with unlimited seats. The subscription is billed annually, and each tier includes the first 10 units in the base price.
- Essential: $150 per month, plus $2 for each additional unit
- Professional: $175 per month, plus $4 for each additional unit
- Enterprise: $210 per month, plus $6 for each additional unit
Each plan is eligible for a QuickBooks Online and STRATAFOLIO bundle that provides a perpetual discount on your QuickBooks Online subscription.
STRATAFOLIO also charges a one-time onboarding fee, which varies based on the size of your business. A free trial is unavailable, but you can schedule an online demo.
We selected STRATAFOLIO as the best commercial property management QuickBooks integration. It not only offers useful features like a tenant portal and maintenance management, but it also has a deep two-way synchronous integration to combine bookkeeping and property management tasks and reduce redundant data input.
Once you connect your account to QuickBooks, STRATAFOLIO will combine your data into easy-to-use interactive dashboards with enterprise-quality analytics. You can use the loan dashboard to track your global or individual asset value, total debt, and maturing loans.
STRATAFOLIO aced our evaluation of QuickBooks integration, help and support, customer reviews, and tenant communication features. It also received high marks for its ease of use. However, for all of its attractive features—like a tenant portal and work order management—it can be expensive, which is the main reason its pricing score is very low. TenantCloud is a suitable alternative because it is more affordable and doesn’t charge per additional unit.
STRATAFOLIO also doesn’t offer rental listing management, marketing capabilities, and vacancy reports, which is why it took a slight hit for its property management features. If you’re seeking an alternative, TenantCloud offers all of these features in some capacity.
TenantCloud: Best Residential Property Management QuickBooks Integration
Pros
- Offers a free listing website and listing syndication
- Has a 45-day free trial
- Comes with a convenient mobile app
- Provides team management features
Cons
- Lacks two-way sync
- Has no live chat customer support
- Has QuickBooks Online sync but is unavailable with Starter plan
- Can have a steep learning curve
TenantCloud offers four subscription levels. All allow property managers to add unlimited properties, units, and listings, and users can set up a free listing website. You can try any of the plans for free for 14 days.
Monthly Price | Features | |
|---|---|---|
Starter | $17 | Rent payments, maintenance requests, listings and applications, tax reports, e-signature, and leads tracking customer relationship manager |
Growth | $32 | Everything in Starter, plus a lease builder, landlord forms, property message board, and rent balance tracking |
Pro | $55 | Everything in Growth, plus premium leads, QuickBooks Online and Google Calendar sync, individual owner portal, property manager tools, management fees, listing website, and logo |
Business | Custom | Everything in Pro, plus amortization and depreciation trackers, listings auto-refresh, team management tools, task management, team calendar, and team member tracking |
TenantCloud is our best residential property QuickBooks integration because of its useful tools that scale as your business grows. Its tiered plans offer progressively more advanced features—such as online rent payments and e-signatures with the Starter plan and team management tools with the Business plan.
Its integration with QuickBooks Online provides a method for tracking income and expenses, and its mobile app makes it useful for users who are often on the go. The platform also provides marketing tools to assist with identifying and screening potential tenants.
TenantCloud earned a perfect mark for both its tenant communication features and ease of use. It also scored high for its property management features. Its pricing score was penalized for requiring a Business subscription to accommodate multiple users while not providing any upfront pricing for that plan. It also doesn’t offer a free tier.
The software also took a hit for its help and support features, most notably because customer support is only available during business hours and it doesn’t offer live chat support, only support via phone and email. The QuickBooks integration isn’t included in the QuickBooks App Store, and it also isn’t a two-way integration. If that’s what you’re seeking, we recommend STRATAFOLIO.
RentRedi: Best Inexpensive Property Management QuickBooks Integration
Pros
- Comes with free listings on Realtor.com and Zillow
- Can export invoices and payments to QuickBooks
- Has an auto-tenant screening feature
- Offers multiple renewal subscription options
Cons
- Lacks two-way integration
- Has no free trial
- Lacks automated reference checks
- Charges a fee for vacancy reports
All RentRedi plans include rent collection, listing tools, lease signing and document storage, application and screening tools, maintenance request management, unlimited tenants and units, free teammate and maintenance accounts, and customer service.
- Monthly subscription: $29.95 per month
- Six-month subscription: $20 per month
- Annual subscription: $12 per month
No free trial is offered, but you can sign up for a free demo.
We selected RentRedi as the best inexpensive property management QuickBooks integration because of the robust feature set and low-priced plans. RentRedi is priced on a monthly, six-month, or annual basis, and it includes unlimited tenants and units as well as access to property management tools, like rent collection and maintenance request management. There is also no additional charge for customer support.
While we believe RentRedi is worthy of consideration, its QuickBooks integration is limited to exporting a file that is then imported into QuickBooks. If you only need to transfer data a couple of times per month, this should work fine. However, if you’d like to transfer data more often, we recommend you go with the higher-priced TenantCloud Growth plan at $32 a month.
While RentRedi is reasonably priced, it took a hit in the pricing category because of the lack of a free trial or free plan. It also doesn’t offer by-unit plans. It aced our evaluation of tenant communication features and ease of use and also scored high for its property management features.
It received a poor mark for its QuickBooks integration—mainly because it isn’t included in the QuickBooks App Store and doesn’t offer two-way integration or real-time sync. Consider STRATAFOLIO if these features are important to you.
SimplifyEm: Best QuickBooks Desktop Integration for Property Managers
Pros
- Has third-party integration with QuickBooks and Excel
- Has a tenant portal with online rent payments
- Lets you generate a Schedule E for free
- Offers rental listing management tools
Cons
- Has no mobile app
- Lacks live chat support
- Has limited reporting functionality
- Doesn’t offer per-unit pricing
SimplifyEm is priced based on the number of units, with a minimum level of 10 units. All plans include email, text message, and live phone support; income and expense tracking; tenant and lease management; vendor and year-end tax management; renter’s insurance; professional owner reports; and unlimited document storage.
- P10: $40 per month for up to 10 units
- P20: $50 per month for up to 20 units
- P30: $60 per month for up to 30 units
- P50: $75 per month for up to 50 units
- P75: $95 per month for up to 75 units
- P100: $115 per month for up to 100 units
- P100+: Add $10 per extra 10 units for over 100 units
- P2000: $2,015 for up to 2,000 units
You can try the platform for free for 15 days.
SimplifyEm is our recommended QuickBooks Desktop integration for property managers because of its ability to export SimplifyEm data to QuickBooks. It also has several useful tools, such as tenant portals for online access and the ability to send bulk notices or messages to tenants. The platform enables property managers to easily view occupied and vacant units with its tools to capture tenant details, monitor insurance, track deadlines, and create invoices.
We awarded SimplifyEm a perfect mark for tenant communication features, which include a tenant portal, online signature tools, online rent payment, and maintenance requests. It also scored high for its property management features and ease of use.
It took a hit in scoring for its help and support because support is only available during regular business hours and is unavailable via live chat. It also doesn’t offer a free plan, so it took a slight hit in the pricing category. The QuickBooks integration category took the biggest hit because SimplifyEm only integrates with QuickBooks Desktop, not QuickBooks Online. If you’re seeking a software that integrates with both, we recommend TenantCloud.
How We Evaluated Property Management Software That Integrates With QuickBooks
We evaluated the best property management software that integrates with QuickBooks using our case study framework, and there are eight categories in this case study:
10% of Overall Score
We considered the number of subscription plans, if a free trial is offered, and if plans priced per unit are available.
30% of Overall Score
25% of Overall Score
We looked at whether basic property management features are available, such as rental applications and applicant screening, marketing capabilities, vacancy reports, vendor payments, and team collaboration tools.
10% of Overall Score
We evaluated the available tenant communication features for each provider, including whether they offer a tenant portal and the ability to communicate via text, email, or phone. Also important are online signature tools, online rent payments, and maintenance requests.
5% of Overall Score
We considered the technical skill required to set up and operate the software, whether it is an automated system and has an easy-to-navigate dashboard, access to third-party integrations, and a mobile app.
5% of Overall Score
In our review of help and support, we looked at the availability of phone, live chat, and email support, and the type of customer support hours that are offered.
10% of Overall Score
We went to user review websites to read first-hand reviews from actual software users. This user review score helps us give more credit to software products that are highly regarded by their customers.
5% of Overall Score
Our expert score involves the consideration of three elements: whether there are any standout features, the value of the software for its price, and its ease of use.
Frequently Asked Questions (FAQs)
No, but it does have the capacity to be used for managing rental property accounting transactions. You can set up properties as customers or tenants as sub-customers and use classes to track various transaction types.
However, QuickBooks lacks specific property management tools, such as the ability to manage rental listings or screen applicants. Integrating property management software, such as STRATAFOLIO or TenantCloud, is a good solution.
Using property management software that integrates with QuickBooks offers benefits such as automated accounting, accurate financial tracking, reduced errors, and reduced time spent on manual accounting tasks.
Integration typically involves an application programming interface (API) connection between the property management software and QuickBooks, and the integration can be either one-way or two-way. This connection allows data to flow seamlessly between the two systems.
Commonly synchronized data includes tenant information (lease agreements and move-in and move-out dates), rent payments, expenses (maintenance costs, utility bills, and property management fees), and invoices.
Bottom Line
Integrating leading property management software with QuickBooks offers a powerful solution for efficient real estate operations. If you’re managing commercial properties, STRATAFOLIO is a good option. For residential property managers, TenantCloud has many useful tools. For businesses looking to save money but not sacrifice valuable property management features, consider RentRedi. QuickBooks Desktop users should look into SimplifyEm, which can support up to 2,000 units.
User review references:
[1]Capterra | STRATAFOLIO
[2]GetApp | TenantCloud
[3]G2 | RentRedi
[4]GetApp | SimplifyEm
