Best Small Business Accounting Software in 2023
This article is part of a larger series on Accounting Software.
The best accounting software for your small business are QuickBooks Online and Zoho Books. These two software products provide a wide range of accounting features at an affordable price. But if you’re looking for simplicity and ease of use, FreshBooks and Wave are our top picks. Xero is our choice for large accounting teams, while QuickBooks Desktop is our pick for managing multiple companies.
Here are the eight best accounting software for small businesses:
- QuickBooks Online: Best overall industry-customizable small business accounting software with project, class, and location tracking
- Zoho Books: Best for mobile app accounting
- QuickBooks Desktop: Best desktop accounting software for managing multiple companies
- FreshBooks: Best for small service-based businesses
- Xero: Best for unlimited users
- Wave Accounting: Best free solution for tracking income and expenses
- Bench: Best online bookkeeping service as an alternative to do-it-yourself (DIY) accounting software
- Bill: Best accounts payable (A/P) software for advanced bill pay features and approval workflows
Comparison of Best Small Business Accounting Software
Cost per Additional User
Track Locations & Classes
View Inventory Units & Cost
Compute Cost of Goods Sold (COGS)
Assign Costs to Projects
Manage Fixed Assets
$30 to $200 per month
1 to 25
Record asset purchase
$0 to $275 per month
1 to 15
$3 per month
Record asset purchase
$799 to $1,999 per year
1 to 5
Record asset purchase
$17 to $55 or custom priced
$11 per month
$13 to $70 per month
Dedicated Fixed Asset Manager
Record asset purchase
$299 or $499 per month
$45 to $79 per user, per month
QuickBooks Online: Best Overall Small Business Accounting Software
QuickBooks Online is our best small business accounting software because of its strong feature set, including the ability to create classes and locations for tracking income and expenses. It’s a versatile program that you can customize to specific industries, such as churches, restaurants, and nonprofits. QuickBooks Online is also easy to use and allows you to share data and files effortlessly with employees, certified public accountants (CPAs), and tax professionals.
With tiered subscription levels, it can scale as your business grows or your needs change—making it the top accounting choice for 5.5 million small business subscribers.
QuickBooks Online now provides new subscribers a one-on-one meeting with a QuickBooks ProAdvisor to set up your company file at no additional charge.
- Track income and expenses by classes and location
- Excellent inventory tracking with automatic calculation of COGS
- Easy access to local independent QuickBooks ProAdvisors
- Excellent bank reconciliation features
- A bit expensive compared to other similar software
- Requires Plus subscription to track inventory and project profitability
- Unable to enter bills or record time worked from the mobile app
- Requires one subscription per organization
Pricing & Plans
You can try QuickBooks Online for 30 days or get 50% off for three months if you subscribe immediately:
- Simple Start: $30 per month for one user
- Essentials: $55 per month for up to three users
- Plus: $85 per month for up to five users
- Advanced: $200 per month for up to 25 users
- Construction: QuickBooks Online, when integrated with Buildertrend, provides excellent project accounting and construction management tools like employee time and location tracking, customer relationship management (CRM), and a customer portal.
- Ecommerce: QuickBooks Commerce can be added to QuickBooks Online to provide direct integrations with most ecommerce platforms, reducing the need for expensive third-party connectors.
- Retailers: QuickBooks Online is our best overall retail accounting software for small retailers because it can track sales tax, track inventory units and costs, and track purchase orders.
- Real estate businesses: The ability to separate activity by class and location makes QuickBooks Online a viable option for property management companies that need to track income and expenses for various segments and locations.
- Invoicing: QuickBooks Online is our best invoicing software as it calculates sales tax rates automatically based on the customer address or transaction location.
- Trucking companies: TruckingOffice provides a great integration that adds fleet management, International Fuel Tax Agreement (IFTA) tracking, and dispatching to your QuickBooks Online software.
- Mac users: QuickBooks Online’s intuitive design and navigation are optimized for Mac users.
- Bank reconciliation: QuickBooks Online has the most comprehensive bank reconciliation of all the leading accounting software programs on the market. You can reconcile transactions by connecting your bank accounts or uploading your files of statements manually.
- Startups: We ranked QuickBooks Online as our best startup accounting software. From its Simple Start to Advanced plan, QuickBooks Online is fairly scalable in case your business needs advanced accounting features as it grows.
- Location and class tracking: Set up tags to track your income and expenses across different departments, properties, or locations of your business. You can use this feature to determine which department brings the most money to your business.
- Inventory: Track the cost of inventory on hand and allocate that cost between ending inventory and the cost of goods sold.
- Project accounting: Set up projects to include income, expenses, and wages, and create project estimates. A huge drawback we found in QuickBooks Online’s project accounting, however, is that you cannot compare estimated to actual project costs.
- Invoicing: The best thing about QuickBooks Online’s invoicing feature is that it calculates the sales tax rate automatically to apply to your invoice based on the customer address.
- Bill Pay: Pay your bill electronically directly from your QuickBooks account.
We compare the features of each plan in our QuickBooks Online comparison guide.
It’s hard to go wrong with QuickBooks Online if you can afford the price. It’s very flexible and powerful software that can be customized for nearly any business. The ability to track profit and loss (P&L) by class and location allows you to see how profitable your business is across different offices, locations, and properties. Another benefit of QuickBooks Online is that you can find a local QuickBooks ProAdvisor in your area easily if you need one. To get the most out of the platform, check out our free QuickBooks Online tutorials.
Zoho Books: Best Accounting Software for Mobile Accounting
Zoho Books stands out from the other accounting software with its powerful mobile app. We recognized it as the best mobile accounting app because it can perform advanced accounting tasks in the mobile app, including sending invoices, accepting online payments, entering bills, and viewing reports. The app also allows the creation of recurring invoices and tracking of time worked, making it our pick for the overall best accounting software for freelancers.
What We Like
- Fee plan has many features
- Excellent inventory and COGS accounting
- Mobile app can perform almost any accounting function
- Integrates with other Zoho apps easily
- Free and Standard plans limit the number of invoices that can be sent
- Can’t track unpaid bills in the Free and Standard plans
- Could be difficult to find third-party bookkeeping assistance using Zoho Books in the United States
Plans & Pricing
You can try any paid plan for 14 days with no credit card requirement:
- Free: For businesses that make less than $50,000 in annual revenues—includes one user plus one accountant and up to 1,000 invoices per year
- Standard: $20 per month—limited to three users and 5,000 invoices
- Professional: $50 per month—limited to five users with unlimited invoices
- Premium: $70 per month—limited to 10 users
- Elite: $150 per month—limited to 10 users—includes advanced inventory
- Ultimate: $275 per month—limited to 15 users
- Additional users: $3 per user, per month
- Receipts scanning: $10 for 50 scans per month
- Snail mail credits for sending invoices: $2 per credit
- Mobile app: Mobile accounting is one of Zoho Books’ biggest strengths. The mobile app can perform plenty of accounting tasks—including invoicing, accepting online payments, recording bills and bill payments, categorizing expenses from the bank feed, and viewing financial reports.
- Inventory: Zoho Books has complete features for tracking inventory. You can track inventory on hand and the COGS, adjust the cost of inventory, and categorize expenses based on vendor details, product details, and stock-keeping units (SKU).
- Project accounting: Track time worked and assign it to a project or customer, create expenses from a project, and generate an invoice straight from the project.
We believe that conducting business with clients on the go is easier when you have a powerful mobile app like Zoho Books. However, that’s not the only thing it can offer, as it’s also remarkable in other aspects, like inventory and project accounting. Whether you’re a large enterprise needing inventory software or a very small business wanting a free package, it can be a great option.
QuickBooks Desktop: Best Desktop Accounting Software for Managing Multiple Companies
QuickBooks Desktop is our desktop accounting solution if you don’t prefer QuickBooks Online. As our best multicompany accounting software, you can manage the books of an unlimited number of companies for a single subscription price. QuickBooks Pro and Premier are the most popular desktop versions of QuickBooks for Windows. For Mac users check out our list of the best accounting software for Mac.
- Doesn’t require an internet connection after the initial setup
- Can manage the books for multiple companies
- Industry-specific editions available with Premier
- Eliminates security issues associated with cloud access
- Desktop software requires installation and setup
- Not as easy to use as a cloud-based accounting software
- Additional users require a separate subscription fee
- Difficult to share books with an external accountant
Plans & Pricing
- QuickBooks Pro: From $37 per month for one user to $122 per month for three users
- QuickBooks Premier Plus: From $799 per year for one user to $1,999 per year for five users
- QuickBooks Enterprise: $1,740 per year for one user, $9,528 per year for 11 to 30 users; customized pricing for 31 to 40 users.
- QuickBooks Accountant: Included with $499 annual QuickBooks’ ProAdvisor membership
QuickBooks Desktop plans don’t include a free trial.
Read our detailed reviews of QuickBooks Desktop versions:
- Multicompany accounting: Manage the books for an unlimited number of companies with a single subscription.
- Industry-specific editions for Premier Plus: QuickBooks Premier Plus includes industry-specific editions for manufacturing and distribution, retail, contractors, professional services, and nonprofits.
- Advanced inventory management: QuickBooks Desktop offers more advanced inventory tracking than QuickBooks Online. For instance, you can create assembly items to build and track finished goods, which can be useful for manufacturing teams.
- Class tracking: Classes can be customized to represent cost centers or enterprises, making QuickBooks Desktop our leading farm accounting software.
If you prefer locally installed software over a cloud-based program and mobile accounting app, then go with QuickBooks Desktop. Its Pro and Premier editions are very powerful accounting software, perhaps even more powerful than QuickBooks Online. However, they’re more difficult to master and don’t provide the advantages of mobile accounting. Read our in-depth comparison of QuickBooks Online vs Desktop to choose the best software for your business.
FreshBooks: Best for Small Service-based Businesses
FreshBooks has many project management features beneficial for service-based businesses, such as the ability to create estimates and convert those estimates to invoices once approved, track time spent by team members on a project, and communicate with members through its built-in collaboration tool. Another useful feature is the ability to compare estimated and actual project costs, which isn’t possible with QuickBooks Online.
- Can compare estimated costs against actual costs
- Track time and expenses and easily add them to customer invoices
- Can send unlimited invoices in all plans
- Has a mobile app for invoicing and accounting
- Requires an additional fee for an extra user
- Can’t reconcile accounts without bank feeds
- Can’t track activity by class
- Lacks inventory management
Plans & Pricing
- Lite: $17 per month; up to five billable clients
- Plus: $30 per month; up to 50 billable clients
- Premium: $55 per month; unlimited billable clients
- Select: Custom pricing for unlimited billable clients and specialized features
FreshBooks is now available at 70% off for three months.
- Additional team members: $11 per person, per month, in all plans
- Gusto Payroll (separately billed from Gusto)
- Advanced payments at $20 per month (for Plus, Premium, and Select plans only)
- Project accounting: FreshBooks allows you to create estimates with items like inventory and sales taxes, convert estimates to projects, track time and convert time entries to invoices instantly, and more.
- Excellent customer service: FreshBooks offers plenty of customer support options, including phone and email support and self-help guides and resources. However, its biggest advantage over other software providers is that it allows FreshBooks users to call its customer support over the phone directly. With other providers like QuickBooks Online, you have to send a request and wait for them to call you.
- Mobile app: The FreshBooks mobile app lets you create and send invoices, enter and pay bills, accept payments online, and record billable time from your smartphone.
FreshBooks doesn’t have inventory accounting features, so we highly recommend it for small service-based businesses needing a strong project management solution. If you have team members working on multiple projects and you want to make sure that no billable time is missed, then its time tracking tool is a great help. Billable hours and expenses entered by employees and contractors will be saved until added to a customer invoice.
You might enjoy our free FreshBooks tutorials for an in-depth view of how to use the platform.
Xero: Best Accounting Software for Unlimited Users
Xero is a cloud-based accounting software with features similar to QuickBooks and Zoho Books. However, unlike those two, all Xero plans include unlimited users. If you need multiple seats to access and work on your accounting software, then this provider is an ideal choice. Its features are comparable to QuickBooks, and it’s considerably less expensive, making it one of our best alternatives to QuickBooks.
- All plans include unlimited users
- Can manage and track fixed assets
- Strong project accounting features
- Excellent inventory management
- Limited invoices and bills in the Early plan
- Cannot keep the books for multiple companies
- No customer service via telephone
- Features in the mobile app are limited compared to Zoho Books
Pricing & Plans
You can try any Xero plan for 30 days.
- Early: $13 per month for up to 20 invoices and five bills
- Growing: $37 per month for unlimited invoices and bills
- Established: $70 per month for unlimited invoices and bills plus project accounting
- Unlimited user access: Xero offers good value for your money, as all its plans support an unlimited number of users without any extra cost.
- Fixed asset management: What makes Xero unique from other accounting software is its fixed asset manager. You can record and track fixed assets (like machinery, vehicles, and equipment), set up depreciation entries, and account for gain or loss from a disposal of a fixed asset.
- Inventory management: Create and track inventory, monitor inventory levels, add inventory items to invoices, and track COGS.
Xero’s unlimited user access makes it a great option for collaborative teams. Its fixed asset manager, which is unique among accounting programs, is useful for manufacturing teams that use different kinds of machinery and equipment in their production. A major drawback to Xero compared to QuickBooks Online is the lack of bookkeeping professionals who support it. While Xero has 2.3 million users, most of them are located outside of the United States.
Check out our free Xero courses to learn how to make the program more useful for your business.
Wave Accounting: Best Free Solution for Tracking Income & Expenses
Wave is our best free solution for small business accounting and our overall best free accounting software. The plan includes free bookkeeping, invoicing, and expense tracking. Wave is suitable for freelancers and very small businesses that don’t need to track inventory.
- Easy to setup and use
- Tracks invoices and expenses
- Receipt scanning
- Unlimited users with different roles
- No inventory accounting
- Not scalable in the long run
- Can’t reconcile bank statements when timing differences exist
Plans & Pricing
Wave is free for accounting and invoicing. However, they may charge you transaction fees when processing payments within the app.
- Receipt capture: Wave has receipt scanning and uploading features so that you can attach them to invoices or expenses.
- Payroll integration: Wave offers a payroll service for only $35 or $20 per month plus $6 per employee.
- Bookkeeping support: Though free, users of Wave can access bookkeeping support for only $149 per month through the Wave Advisor program. Wave’s bookkeeping service is more affordable than QuickBooks Live and Bench.
Wave Accounting offers a free solution for small businesses and individuals that don’t need complex accounting features. We also recommend Wave if you simply want to track expenses and invoices for your business. However, Wave isn’t scalable in the long run because it doesn’t have higher paid plans. We recommend choosing QuickBooks Online or Zoho Books if you have plans of upgrading in the future.
Bench: Best Online Bookkeeping Service as an Alternative to DIY Accounting Software
Bench, our best online bookkeeping service, enables you to focus on more important business tasks. It can be customized to different industries, including real estate. For only $299 monthly, Bench costs far less than you would pay a local independent bookkeeper, and you can even add on tax filing and advisory services.
- Very affordable bookkeeping service
- Add customized reporting starting at $100 per month
- All plans include tax-ready financial statements
- Tax filing will be very simple using its Premium plan
- You’ll still have to issue your own invoices
- Proprietary software could make it hard to switch to another provider
- Software doesn’t sync with QuickBooks for invoicing
Plans & Pricing
- Essential: $299 per month
- Premium: $499.99 per month; includes income tax advice and return filing
- Essential: $349 per month
- Historical bookkeeping: Catch up prior bookkeeping periods for $299 per month
- Specialized bookkeeping: Track A/R, A/P, or segments starting at $100 per month
For freelancers, you may want to read our best online bookkeeping services for freelancers to know which service provider can cater to your bookkeeping needs as a freelancer.
- FreshBooks partnership: Bench is FreshBooks’ largest accounting partner. It can import your invoicing activity from FreshBooks to include in your accounting records.
- Human bookkeepers: You’ll be assigned a dedicated team of bookkeepers that will produce monthly financial reports based on managing and reconciling your bank accounts.
- Tax pros: In the Premium plan, you’ll be assigned a tax pro who is available for unlimited tax consultations and who will oversee the preparation of your annual income tax returns.
Bench will take care of the most crucial tasks in your bookkeeping process, which are overseeing the import and classification of your bank transactions and reconciling your bank accounts. We firmly believe that services like Bench should replace the DIY accounting software that many small business owners wrestle with every month.
However, the service doesn’t completely eliminate your bookkeeping tasks. You’ll still need to issue invoices to your customers, collect payments, and pay your bills. These tasks are closely tied to businesses, and we believe most business owners like maintaining control over these activities. We recommend Zoho Invoice as a great free invoicing program to use if Bench is doing the rest of your bookkeeping.
Bill: Best A/P Software for Advanced Bill Pay Features & Approval Workflows
Bill (formerly known as Bill.com) makes it easy for businesses to track and pay large numbers of bills quickly and easily by importing bills from email automatically and allowing for a customized approval process—which is why it’s our top-recommended A/P software. Bill also integrates easily with QuickBooks Online and Xero.
- Auto-import of bills saves hours of data entry
- Great approval process
- Affordable pricing for a few users
- Direct connection with vendors and customers that also use bill.com
- Can be expensive if you need many users
- A/R functions are pretty basic
- Not a full accounting software
Plans & Pricing
- Pay Bills: From $45 per user, per month
- Get Paid: From $45 per user, per month
- Pay Bills & Get Paid: $79 per user, per month; customize for enterprises
- Invoice capture: Bills received via email are transferred to your bill list automatically, where you can modify them and then send them on for payment approval.
- Automatic bill approvers: Bill approvers can be assigned by bill, or you can allow Bill to choose approvers based on the settings in your Bill Approval Policies.
- Dedicated approvers page: Approvers have their own login, where they’ll see only bills that have been submitted for their approval.
- Bill payments: Once bills have been approved, you can schedule payment through e-payments, internal wire transfers, or check payments.
- Issue invoices: With the Get Paid plan, you can issue invoices and track the payment of your invoices for customers who use Bill.
We recommend Bill as it’s a great bill payment solution for managing your A/P. Most accounting software come with some features to manage your bills, but Bill goes far beyond these built-in features. Its import process and accuracy are better, and the customized approval process is a necessity for larger organizations.
If you choose to use it for payments, you might opt to add the Get Paid plan for accounts receivable (A/R), but we don’t view that A/R function to be any better than the invoicing features built into most accounting software. The only exception is if your customers also use Bill, in which case, the payment can be collected within the platform and the tracking is done automatically.
Accounting Software for Niche Industries
Some industries have accounting needs that require specialized software. Here are our top picks for niche industries:
Niche Accounting Software
Triple reconciliations between bank statements, client ledgers, and client trust accounts make it our best law firm accounting software.
Our pick for the leading church accounting software combines great church management software with accounting software at a low price.
It’s our top-recommended restaurant accounting software because of its great restaurant management and solid accounting tools.
While it’s fairly expensive for small businesses, it’s incredibly powerful and is even our best cryptocurrency accounting software.
This is our top accounting practice management software for its robust feature set and strong integration with programs like QuickBooks, Lacerte, and Microsoft 365.
This is our best hotel accounting software because of its extensive features in hotel management and accounting. The mix of real-time reporting and hotel management makes this software a two-in-one solution for hotel accounting and management needs.
How We Evaluated Small Business Accounting Software
5% of Overall Score
In evaluating pricing, we considered the billing cycle (monthly or annual) and number of users.
7% of Overall Score
This section focuses more on first-time setup and software settings. The software must be quick and easy to set up for new users. Even after initial setup, the software must also let users modify information like company name, address, entity type, fiscal year-end, and other company information.
7% of Overall Score
The banking section of this case study focuses on cash management, bank reconciliation, and bank feed connections. The software must have bank integrations to automatically feed bank or card transactions. The bank reconciliation module must also let users reconcile accounts with or without bank feeds for optimal ease of use. Lastly, the software must generate useful reports related to cash.
7% of Overall Score
The A/P section focuses on vendor management, bill management, bill payments, and other payable-related transactions. A/P features include creating vendors and bills, recording purchase orders and converting them to bills, creating service items, and recording full or partial bill payments.
7% of Overall Score
This takes into account customer management, revenue recognition, invoice management, and collections. The software must have A/R features that make it easy for users to collect payments from customers, remind customers of upcoming or overdue invoices, and manage customer obligations through analytic dashboards or reports.
10% of Overall Score
Businesses with inventory items should choose accounting software that can track inventory costs, manage COGS, and monitor inventory units.
10% of Overall Score
Service or project-based businesses should choose accounting software that can track project costs, revenues, and profits. The software must have tools to track time, record billable hours or expenses, send invoices for progress billings, or monitor project progress and performance.
4% of Overall Score
In this section, we’re looking at sales tax features. The software must have features that allow users to set sales tax rates, apply them to invoices, and enable users to pay sales tax liability.
4% of Overall Score
Reports are important for managers, owners, and decision makers. The software must have enough reports that can be generated with a few clicks. Moreover, we’d also like to see customization options to enable users to generate reports based on what they want to see.
30% of Overall Score
Ease of use gets the highest weight in this case study because we want to give more credit to easy accounting software. For this section, we considered customer service, support network, and a subjective expert opinion score. Users must have easy access to customer service channels in case of problems, questions, or assistance.
Support network refers to a community of software users that can extend professional help to businesses. Having an independent software expert perform the bookkeeping is good for overall ease of use. And lastly, our expert opinion score is our subjective rating based on our experience in trying the software.
5% of Overall Score
The software must also have a mobile app to enable users to perform accounting tasks even when away from their laptops or desktops.
4% of Overall Score
We went to user review websites to read first-hand reviews from actual software users. This user review score helps us give more credit to software products that deliver a consistent service to their customers.
We evaluated the best small business accounting software using a case study framework that we developed to objectively assess the products we recommend. There are 12 categories in this case study:
Why You Need Small Business Accounting Software
Approximately 64% of business owners do their own bookkeeping and 5.5 million users worldwide use QuickBooks Online to streamline their operations. To achieve financial stability, small businesses can use bookkeeping software that helps them make informed decisions.
Here are the reasons why you need to have small business accounting software:
- Automation: Small business accounting software automates accounting processes whenever you enter an invoice, expense, sale, or cash transaction. You don’t need to update ledger accounts because the software performs this already. Moreover, generating reports is faster.
- Integration: Most small business accounting software integrates with third-party apps to facilitate data transfer and enhance the experience. For example, connecting your ecommerce platform to the accounting software facilitates the faster transfer of sales and cost data for bookkeeping.
- Data security: Most accounting software has security features to protect accounting data from breaches and unauthorized access. Accounting software products have higher security than spreadsheets because data is encrypted to prevent accidental deletion or theft.
- Scalability: In case you need to transfer from one accounting software to another, most small business accounting software allows migration. For example, migrating from QuickBooks Online to QuickBooks Desktop is possible.
How Small Business Accounting Works
All businesses should have accounting software that can bill customers, help manage their bills, track their payments, and provide reports to see how a business is performing. Beyond that, the features needed in accounting software will vary by industry and personal preference.
Invoicing & Tracking Customer Payments
Your accounting software should be able to issue invoices and track them until they’re paid by your customer. It’s also helpful if your software will print an A/R aging report, which shows all of your outstanding invoices grouped by how long they’re past their due date. Finally, the best accounting software will track inventory, time, and expenses and allow you to add them to your invoices easily without much manual data entry.
Managing Bills & Tracking Expenses
Ideally, your accounting software should allow you to input bills when you receive them, including their due date. You can receive reminders of upcoming due dates and print an A/P aging report, grouping bills by how long they’re overdue.
At the very least, your accounting software should print a profit and loss (P&L) statement and a balance sheet that can be used to prepare your tax returns. It’s helpful if software prints comparative financial statements that show both current and prior year numbers side by side.
The best accounting software will print many more reports than just basic financial statements. For instance, if your business deals with inventory, a report summarizing the quantity and cost of the current inventory on hand is essential. If your company works on large projects (e.g., a construction company), you’ll want reports that track the profitability of individual projects and compare the actual results to the estimated costs.
Fulfilling Industry-specific Needs
Many industries have specific requirements for their accounting software that might not apply to other industries. For example, restaurants and brick-and-mortar retail stores need a strong point-of-sale (POS) system. For these businesses, it’s important to choose an accounting system that will integrate with a POS system to transfer the data automatically without manual entries, which can cost time and create mistakes.
Other industry-specific needs include time and location tracking of employees, ecommerce platforms, CRM, and subcontractor management.
Frequently Asked Questions (FAQs)
What is the best small business accounting software?
QuickBooks is by far the most popular small business accounting software in the US. However, there are some less expensive alternatives to QuickBooks you should consider.
How much does small business accounting software cost?
Prices range from $0 to $200 per month for cloud-based software. Desktop accounting software can go as high as more than $1,000 per month, depending on the number of users included in the plan.
What is the difference between cloud-based and on-premise accounting software?
Cloud-based software like QuickBooks Online allows you to access your books from the internet. On-premise programs like QuickBooks Desktop can be accessed only from the computer where it’s installed. Read our comparison of QuickBooks Online vs QuickBooks Desktop to learn more.
Is free accounting software good for my business?
If you only need basic accounting features like income and expense tracking, then you may benefit from free accounting software. Some free accounting programs, such as Lendio Accounting, also offer great invoicing functions.
Do I need to be an accountant or bookkeeper to use accounting software?
No, you don’t. There is some easy-to-use accounting software that doesn’t require prior bookkeeping experience. Examples are QuickBooks Online, Lendio Accounting, and FreshBooks. However, to get the most out of accounting software, we recommend that you work closely with your accountant.
There are many terrific small business accounting software applications available, but none of them are as versatile and comprehensive as QuickBooks Online. However, it isn’t always the best solution, especially if you only have very basic needs and wish to save money. If your priority is mobile accounting, Zoho Books is more suitable. If your business needs special industry features, you choose one of QuickBooks Desktop Premier’s five industry-specific editions.