This article is part of a larger series on Real Estate Lead Generation and Marketing.
Commercial real estate pros need access to property owner contact information, listing availability, market analytics, and other data to consistently grow their businesses. The best research databases offer deal-predictive intelligence, robust lead filtering, and niche tools and services to help you grow your business. We evaluated several options and narrowed this list to the six best commercial real estate databases based on pricing, quality of data sources, research features, customer reviews, and functionality.
Based on our research, the six best commercial real estate databases are:
- Reonomy: Best overall commercial real estate database, and great option for those who want to use predictive analytics to gather the most accurate data for potential deals
- CRE Collaborative: Top choice for commercial real estate pros wanting a multi-service hub with a wide range of research, marketing, and networking tools
- ProspectNow: Great option for those looking to combine lead research with built-in customer relationship management (CRM) software to nurture high transaction probability deals
- Catylist: Best for real estate associations and commercial development professionals
- CIMLS: Best public and free commercial real estate database to assist industry pros with promoting their listings and services or for investors to find a real estate pro to work with
- CoStar: Best reporting tools with customizations and the ability to create financial models and projections
Occupant or Tenant Data
$49 per user, per month
Phone, email, and live chat
Phone, email, and live chat
$119 per user, per month
Phone and email
Phone and email
Phone and email
$466 per month
Phone and email
Reonomy: Best Overall Commercial Real Estate Database
Reonomy is an extensive commercial real estate database with proprietary technology. In addition to property details, you can find information about the mortgage, lender, tenants and occupants, and contact information like names, phone numbers, emails, and addresses. This data is particularly useful for pinpointing new potential clients and showing listings to buyers. Plus, Reonomy’s integration capabilities with CRM software allow you to access and view the information where it’s most convenient.
Reonomy uses artificial intelligence (AI) and machine learning to determine the likelihood of a certain deal or likely deals throughout entire markets. It receives data from exclusive partners, including more than 3,000 local county assessors, census data, secretaries of state, and geospatial providers. This technology can help you be successful in real estate by pointing you to the most profitable leads and areas.
Reonomy is one of the most comprehensive commercial real estate databases with some of the most advanced tools and technology. However, there is no mobile app to easily do research on the go. Plus, some customer reviews noted frustrating functionality gaps, like search filters not working accurately or the wrong contact information on properties. The best alternative in this case is CoStar, which also provides highly accurate data and extensive analytics.
- Individual accounts: $49 per month
- Team and enterprise packages: Negotiable
- Free trial: Seven days
CRE Collaborative: Database With the Widest Range of Services
CRE Collaborative has its name for a reason—it’s a database that connects commercial real estate (CRE) pros with real estate data, professional networks, and real estate technology. It’s essentially a hub for all types of real estate data, and it aggregates the data to ensure that you consistently have accurate information. You can then use the data in your marketing efforts, when servicing commercial clients, and when making connections with other professionals.
Because of its collaborative nature, this platform provides the highest number of services. Just a few examples of the wide range of services include marketing and technology advisers, property searches and data, and the ability to post and advertise properties, send messages, grow your network, and connect to social media.
In addition, its partnership with other tools like LandChecks and Zip Analyser extends your data and your ability to manage it by providing data-mapping systems and information on zoning, environment, and foreclosures. Few other commercial real estate databases provide such extensive information or tools, so this is a great resource to equip yourself for conversations with potential and current clients as well as general real estate business knowledge.
CRE Collaborative Reviews
Unfortunately, there are very few third-party CRE Collaborative customer reviews available. However, the existing reviews are extremely positive, and users love the efficiency that comes with having a single platform to organize all data and promote properties. However, if you’re looking for a platform with more property details and market data, Reonomy may still be the better fit for your needs.
CRE Collaborative Pricing
- Starter plan: Free forever
- Premium: $59.99 per month
- Enterprise: Contact CRE Collaborative for a quote
ProspectNow: Best Database With Built-in CRM for Lead Nurturing & Marketing
Although ProspectNow provides property details, it is designed primarily to help real estate professionals research and identify property owners who are most likely to become their next deal. Like other commercial databases, it uses machine learning and hyper-targeted search filters to identify the commercial real estate leads that are most likely to close in the next 12 months.
The built-in CRM helps you build targeted lists of property records and market to ready-to-convert leads through email, phone, and direct mail. You can also add tasks to each contact and notes to continually track your communications with each prospect. They also provide the ability to send letters or postcards automatically.
ProspectNow customers note that the platform’s interface is easy to use and presents all the most important information on one screen, making their tasks more efficient. They also stated that this real estate data source is a great, affordable option compared to others, like CoStar. One user even said that ProspectNow saved them thousands of marketing dollars because they only focus on leads likely to become a deal.
However, some customer reviews indicated they don’t love the credit system that limits the number of monthly searches, and said the pipeline to track leads is difficult to manage. For a commercial real estate database that easily integrates with other CRMs, try Reonomy.
- Residential: $119 per user, per month
- Commercial: Custom-priced
- Free trial: Three days
Catylist: Best for Associations & Development Professionals
Catylist is a commercial real estate technology platform that provides products designed for a range of professional audiences such as investors, owners, commercial real estate realtors, associations, brokerages, and economic development groups. Although it can be used to generate real estate leads as a listing service, its products are designed for a different purpose.
For example, you can use Catylist to position your business or association as an authority in a specific market and give you ownership over your own listings system. It provides you with a commercial listings system with your brokerage or association’s branding and logo, and all listings are automatically uploaded to the national database for more exposure.
Although Catylist reviews are limited, customers appear to love the ability to easily post and promote listings on the platform. However, they do note that this platform isn’t designed to generate leads, so you’ll likely need another tool in order to grow your business. Many users note that they use Catylist in combination with CoStar for great results.
- Basic membership: Free
- Full access membership: $99 per month
CIMLS: Best Free Commercial Real Estate Database
The Commercial Investment Multiple Listing Service, or CIMLS, is one of the only free commercial real estate databases available online. You can search for commercial properties for sale or for lease anywhere in the U.S., as well as sales comps based on a specific property. On the other hand, investors, tenants, and owners can search for a real estate professional to work with.
CIMLS is an effective place to add your listings and in order to be discovered by potential clients in your area who are searching for your type of expertise, since it’s free and available to the public. There are also extensive search features, like city, property type, keywords, price range, and square footage. You could even use this database as a home base for your data, and combine it with a more highly technical database to retrieve more in-depth details on properties.
Customer reviews of CIMLS show that the platform is simple and easy to use, and that customer service is efficient and helpful. Since the platform is free, there is no risk to signing up, and you can browse properties and professionals before adding any of your own information.
However, property data and analytics are extremely limited in comparison with other commercial real estate databases, like ProspectNow and Reonomy. Consider using CIMLS along with another commercial real estate data source as a supplement.
- Basic plan: Free
- Gold membership: $20 per month
CoStar: Database With the Most In-depth Reporting Tools
CoStar is a commercial real estate information and analytics provider built to empower industry pros with the most detailed and accurate data available. Similar to Catylist, CoStar provides different tools for an array of different audiences, including owners, appraisers, lenders, retailers, multifamily owners, investors, agents, and brokers. Its tools make it easy to build financial models, generate customized reports, and search in-depth data around the world.
Not only does CoStar provide some of the most detailed and accurate information from data sources and manual research, they also make it easy to find and generate easy-to-digest analytics and reports. They provide aerial and map overlays to see a geographic view of properties, forecasts generated by local commercial experts, and graphs of market and submarket trends. You can even create custom reports based on geography, building class, or sales activity.
Overall, customer reviews for CoStar are mixed. Many users note that it’s an easy-to-use platform that makes it easy to generate and understand in-depth data. They also note that customer service is extremely responsive, helpful, and friendly. However, some reviewers have had trouble with sporadic inaccurate data and can’t justify the cost of the software. For a similar, more affordable database, try ProspectNow.
- Membership: Starts at $466 per month; varies based on your level of access
How We Evaluated the Best Commercial Real Estate Databases
The needs of commercial real estate professionals vary widely. There are so many different types of commercial properties (from industrial properties to retail to multi-family housing) as well as different types of sales professionals, investors, owners, and service providers. So we evaluated each platform based on the core features necessary for the widest range of professionals, like detailed property data, CRM integration, and customer reviews.
After all of our research, Reonomy emerged as the best commercial real estate database because of its advanced technology, predictive analytics, data accuracy, and easy-to-use interface. Plus, with over 50 million commercial properties in the database, Reonomy gives you the maximum amount of data with a high level of accuracy. All professionals looking for the best way to prospect real estate leads will undeniably find value in this platform.
This is the criteria we used to establish the best commercial real estate data sources:
25% of Overall Score
To accurately evaluate the price of each database, we took both cost and value into consideration. We searched for commercial real estate data sources with free trials, free plans, and extensive tools that offer a good return on investment (ROI) for users.
20% of Overall Score
General features include components essential in commercial real estate research, such as property details (asset type, location, building size, and zoning), transaction history, mortgage and lender data, occupant and tenant data, customized reporting, ownership data, and contact information.
15% of Overall Score
Users should be able to understand the functionality of the database (with some or little technical support) and have access to a customer relationship manager (CRM) to track contacts and data, either built-in or through integrations. In addition, we researched platforms available on a mobile app.
15% of Overall Score
Based on customer feedback for each platform, with particular attention given to reviews of the product and popularity of the provider, and to certify the data and customer care provided meets user expectations.
15% of Overall Score
Expertise in the field and firsthand experience with the providers allow us to evaluate the standout features, value for the money, and ease of use for each of these real estate data sources.
10% of Overall Score
We looked into the convenience and attainability of customer service for technical and customer support.