QuickBooks allows you to print checks, which not only saves time but reduces data input errors. There are three types of QuickBooks checks available to order, which include voucher, standard three-to-a-page, and wallet checks. There are a variety of vendors that you can order these checks from, five of which are discussed below. Custom features, such as adding a logo or changing the font, are also available.
Once you have ordered your checks, be sure to check out how to write and print checks in QuickBooks Online.
Step 1: Choose Your Type of Checks
QuickBooks Online, our choice for best overall small business accounting software, offers great flexibility by supporting three types of checks: voucher checks, standard three-to-a-page checks, and wallet checks. Depending on the number of checks that you print and your organizational preferences, you can choose the best fit for you.
Voucher Checks
Voucher checks contain one check at the top and two pay stubs below it, which are ideal for payroll and accounts payable. One voucher can be sent with the check to the vendor or employee, and the other voucher can be kept on file with your records, such as stapling the voucher to the bill paid.
These checks are compatible with all versions of QuickBooks Desktop, QuickBooks Online, and QuickBooks Payroll, and they make it easy to track payroll deductions and invoice payment details. They also allow you to keep detailed printed records, which is beneficial if your company keeps paper files for payroll and vendor payments. Below is a snapshot of a voucher check:
QuickBooks voucher checks (Source: Intuit).
Standard Checks
Standard checks are printed three-to-a-page and are more economical than the voucher checks but don’t include a voucher to keep on file. Since there is no space available to provide employees the details of their current and year-to-date pay information, they are not appropriate for payroll. If using these checks to pay bills, be sure to include the invoice number in the memo field since there will not be any additional information sent with the check. These checks are compatible with all versions of QuickBooks Desktop and QuickBooks Online but are not compatible with QuickBooks Online Payroll. Below is a snapshot of a standard check:
QuickBooks standard checks (Source: Intuit).
Wallet Checks
These wallet-sized checks record your expense and payment details automatically on the stubs to the left of the checks when you print directly from QuickBooks. These checks fit conveniently into a wallet and print three-to-a-page. They are compatible with all versions of QuickBooks Desktop, QuickBooks Online, and QuickBooks Payroll. Below is a snapshot of a wallet check:
QuickBooks wallet checks (Source: Intuit).
Noncompatible Checks
While some wallet size checks can be printed through QuickBooks, there are others that are intended to be handwritten and entered in QuickBooks later. Because of the format of these checks, they are not compatible with QuickBooks. Below is a snapshot of a noncompatible check:
Noncompatible QuickBooks checks (Source: Intuit).
Step 2: Choose Your Vendor
QuickBooks checks are available from a variety of online vendors, including Intuit, Costco, and Vistaprint. Here’s a sample of the five most popular vendors.
- Intuit: Best for easy ordering and a 60-day money-back guarantee that applies to all QuickBooks checks and supplies.
- Costco (Harland Clarke via costcochecks.com): For Costco members, this is the best option for competitive bulk pricing on checks.
- Compuchecks.com: Best for free logo printing, Compuchecks.com checks are guaranteed to work with all versions of QuickBooks and Quicken.
- Vistaprint: Best option for those interested in other printing services, including business cards and marketing materials.
- Checksforless.com: Best for the lowest-price guarantee, Checksforless.com offers an exceptional value with a variety of customization options.
QuickBooks Checks Pricing Table
Pricing for Voucher Checks
These are starting prices for the most basic voucher check design and features.
Intuit | Costco | Compuchecks.com | Vistaprint | Checksforless.com | |
|---|---|---|---|---|---|
Price for 50 Checks | $36.99 | N/A | $14.99 | $37 | N/A |
Price for 250 Checks | $111.99 | N/A | $49.99 | $98 | $44.95 |
Price for 500 Checks | $149.99 | $50.90 | $64.99 | $130 | $63.95 |
Price for 1,000 Checks | $211.99 | $71.23 | $94.99 | $140 | $92.95 |
Price for 2,000 Checks | $345.99 | $147.61 | $179.99 | $220 | $164.95 |
Shipping | Starting at $10.99 | Free for Business Standard shipping | Starting at $7.95 | Starting at $8.99 | Starting at $8 |
Pricing for Standard Checks
These are starting prices for the most basic standard three-to-a-page check design and features.
Intuit | Costco | Compuchecks.com | Vistaprint | Checksforless.com | |
|---|---|---|---|---|---|
Price for 150 Checks | $56.99 | N/A | N/A | $37 | N/A |
Price for 750 Checks | $149.99 | N/A | N/A | $98 | $31.95 |
Price for 1,500 checks | $190.99 | $53.34 | $49.99 | $130 | $57.95 |
Price for 3,000 checks | $269.99 | $74.54 | $89.99 | $140 | $81.95 |
Price for 6,000 Checks | $391.99 | $146.14 | $149.99 | $220 | $108.95 |
Shipping | Starting at $10.99 | Free for Business Standard shipping | Starting at $7.95 | Starting at $8.99 | Based on order total, starting at $8 |
Pricing for QuickBooks-compatible Basic Wallet Checks
These are starting prices for the most basic check design and features.
Intuit | Costco | Compuchecks.com | Vistaprint | Checksforless.com | |
|---|---|---|---|---|---|
Price for 150 Checks | N/A | N/A | N/A | N/A | N/A |
Price for 750 Checks | $87.99 | N/A | N/A | N/A | $31.95 |
Price for 1,500 checks | $118.99 | $51.74 | $49.99 | N/A | $58.95 |
Price for 3,000 checks | $164.99 | $72.96 | $89.99 | N/A | $82.95 |
Price for 6,000 Checks | $255.99 | $150.52 | $149.99 | N/A | $110.95 |
Shipping | Starting at $10.99 | Free for Business Standard shipping | Starting at $7.95 | Starting at $8.99 | Based on order total, starting at $8 |
Step 3: Customize Your Checks
While available options differ depending on the vendor, some basic options for customizing your checks include the following:
- Check color: Many vendors offer a variety of color options including blue, green, purple, and tan.
- Monogram or logo: You have the option of uploading your monogram or logo, which will be printed in the upper left corner of your check next to your company name, for an additional fee.
- Font or font color: A variety of fonts and font colors are available if you’d prefer something besides the default.
- Security features: A higher-priced option offers a security system for your checks, allowing such features as a tamper-resistant security coating, fluorescent fibers, heat-sensitive ink, holograms, and watermarks.
Step 4: Place Your Order
You have the option of placing your order online, and many vendors also allow you to place your order over the phone during regular business hours. If you prefer, you can download an order form and either fax or mail it along with a voided check.
When you order online, you will be asked to enter the information as you would like it to appear on the check, which includes your company name, address, phone number, starting check number, and any information for the signature line. The check routing and account number, along with the bank name and address, are also required. Most vendors will charge your order to the bank account information provided for your checks, although many companies also offer the option of paying by credit card.
The time it takes to receive your order will depend on several factors, including production time, where the order will be shipped, and the shipping method chosen. Shipping methods include the United States Postal Service (USPS), FedEx, and UPS.
Bottom Line
There are a variety of online vendors that offer QuickBooks checks. While the customization options may vary from vendor to vendor, they all offer three different styles, which include standard, wallet, and vendor checks. When placing your order online, you have the option of adding your logo for an additional cost. For more information about QuickBooks and its many features, check out our series of free QuickBooks tutorials.
