Integrating Shopify with QuickBooks has become increasingly essential for businesses operating in the ecommerce industry. The integration between these two powerful platforms offers a seamless connection that streamlines financial management, automates data synchronization, and provides accurate insights into business performance.
We have evaluated the best Shopify QuickBooks integrations and highlighted their unique features and benefits based on specific situations:
- Shopify Connector by QuickBooks: Best overall integration providing a free direct connection between QuickBooks Online and Shopify
- Webgility: Best Shopify QuickBooks Desktop integration
- QuickBooks Bridge by Parex: Best integration for managing orders across multiple sales channels (including Shopify) in either QuickBooks Online or Desktop
- Katana Manufacturing ERP: Best Shopify QuickBooks Online integration for manufacturers
- ChannelApe IOMS: Best QuickBooks Online Shopify integration for high-stock keeping units (SKU) businesses
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Best Shopify QuickBooks Integrations Compared
Software | Monthly Pricing | Number of Orders | Free Trial | Inventory Management | Multicurrency Support | Order Management | Business Insights (KPIs) | Tax Calculations |
|---|---|---|---|---|---|---|---|---|
 | Free with a QuickBooks Online Subscription | Unlimited | Free forever | ✓ | ✓ | ✓ | ✓ | ✓ |
 | $59 to $499 | 12,000 | 15 days | ✓ | ✓ | ✓ | ✓ | ✓ |
 | $10 to $40 | 100 to 2,500 | 7 days | ✕ | ✓ | ✓ | ✕ | ✕ |
 | $199 to $1,999 per month | 1,200 to 40,000 | 14 days | ✓ | ✓ | ✓ | ✓ | ✕ |
 | Undisclosed | Unlimited | ✕ | ✓ | ✕ | ✓ | ✓ | ✕ |
Shopify Connector by QuickBooks: Best Overall for Providing a Free Direct Connection Between QuickBooks Online & Shopify
Pros
- Connect multiple Shopify storefronts to QuickBooks Online for free
- Automatically update stock levels between QuickBooks Online and Shopify
- Compatible with all versions of QuickBooks Online
- Import sales data from Shopify to QuickBooks Online
Cons
- Software is complex; can have a steep learning curve
- Doesn’t work with QuickBooks Desktop
- Doesn’t provide a connection to selling channels other than Shopify
Shopify Connector by QuickBooks is free with an existing QuickBooks Online subscription, which ranges from $30 to $200 per month. You’ll need to sign up for QuickBooks Online before signing up for the Shopify Connector. Visit QuickBooks Online to sign up now, and get 50% off for three months, plus meet with a ProAdvisor free of charge to get your company set up correctly.
Shopify Connector by QuickBooks is the official integration from Intuit, and the cloud-based integration provides businesses with a direct connection between Shopify and QuickBooks Online, which we selected as the overall best ecommerce accounting software. All of the other software in this guide acts as an intermediary between QuickBooks and Shopify, versus providing a direct link, like Shopify Connector by QuickBooks.
It is designed to cater to businesses operating in multiple countries or with international operations. It lets you sync your product, customer, and order information from Shopify directly into QuickBooks to generate reports quickly, and it allows for unlimited orders. However, while the other providers listed here can connect to multiple channels, Shopify Connector is limited to Shopify. If you’re looking to connect to more platforms, we suggest Webgility, which offers scalable subscription plans.
Webgility: Best Shopify QuickBooks Desktop Integration
Pros
- Plans include unlimited email and chat support and free white glove onboarding
- Create invoices in bulk from store orders
- Multichannel inventory sync
- Integrates with either QuickBooks Online or Desktop
Cons
- Can have a steep learning curve
- Telephone support is unavailable
- Download times can be slow
- QuickBooks Desktop users only have access to two sales channels
- Plans are priced higher for QuickBooks Desktop users
Webgility’s plans are priced based on whether you have QuickBooks Online or QuickBooks Desktop Pro. If you sign up for an annual plan, Webgility offers a 20% discount.
Webgility for QuickBooks Online users:
- Basic: $59 per month, includes 250 orders per month and one sales channel, with real-time accounting automation and historical import
- Pro: $119 per month, includes 500 orders per month and two sales channels, and automated ecommerce accounting
- Advanced: $179 per month, includes 1,000 orders per month and three sales channels, plus everything in Pro and automated inventory, pricing, and QuickBooks item management
- Enterprise: Custom price, includes 10,000+ orders per month and 5+ sales channels
You can try Webgility for free for 15 days (QuickBooks Online integration only).
Webgility for QuickBooks Desktop users:
- Pro: $139 per month, includes 1,000 orders per month and two sales channels, and automated ecommerce accounting
- Advanced: $249 per month, includes everything in Pro and automated inventory, pricing, and QuickBooks item management
- Premium: $499 per month, includes everything in Advanced, plus advanced inventory and pricing, automated fulfillment and purchasing, automated customer management, and cloud backup
Add-ons:
- Automate shipping: $50 per month, or $600 if billed annually, compare shipping rates and process shipping labels
- Extend historical data: $200 one-time fee, pull in historical data older than 90 days from your stores
Webgility is a powerful integration solution that connects Shopify with both QuickBooks Online and QuickBooks Desktop. While QuickBooks Bridge by Parex also integrates with both the online and desktop versions, it doesn’t allow for real-time inventory management like Webgility, which also provides automatic syncing of sales, orders, and customer data and streamlines your accounting processes. It even offers advanced features like order splitting, bundled products, multichannel integration, and inventory management and supports multiple currencies and tax calculations.
However, it is not as strong as its competitors in the area of customer support, as telephone support is unavailable and users must rely on its knowledge base or live chat with a support agent. If customer support is important to you, we suggest Shopify Connector by QuickBooks, which provides access to support by Intuit’s customer support agents.
QuickBooks Bridge by Parex: Best for Managing Orders Across Multiple Sales Channels in QuickBooks Online or Desktop
Pros
- Sync store’s data with QuickBooks
- Automated reconciliation
- Customizable reporting
- Reasonable price for excellent functionality
- Affordable plan for QuickBooks Desktop
Cons
- Only email support is available
- No inventory management features
- Doesn’t support QuickBooks Self-Employed
- Fees for additional features aren’t transparent
QuickBooks Bridge offers three subscription plans for QuickBooks Online, one subscription option for Desktop, and even a pay-as-you-go option. All plans allow for unlimited users.
- Silver: $10 per month for up to 100 orders, and 5 cents per additional order over 100 orders
- Gold: $20 per month for up to 800 orders, and 2 cents per additional order over 800 orders
- Platinum: $30 per month for up to 2,500 orders, and 1 cent per additional order over 2,500 orders
- Desktop: $40 per month for up to 1,000 orders, and 5 cents per additional order over 1,000 orders; QuickBooks Desktop users only
- Pay-as-you-go: Free to install, 20 cents per order for all orders
There is a seven-day free trial available.
We selected QuickBooks Bridge by Parex as the best Shopify QuickBooks Online integration for managing orders across multiple sales channels. This is because it easily transfers all of your sales data into QuickBooks Online or QuickBooks Desktop in one place, so you can view not only Shopify but also other sales channels like Wix and Amazon. This includes all of your transactional data, not just one lump sum for the day.
While Webgility for QuickBooks Desktop only allows up to two sales channels with its plan, QuickBooks Bridge by Parex allows you to manage orders across multiple sales channels in either QuickBooks Online or QuickBooks Desktop. QuickBooks Bridge by Parex is also easy to set up and use. It is an ideal solution for ecommerce businesses wanting access to their order data at an affordable price.
However, for all of its strong points, it lacks inventory management capabilities. Instead, we suggest Katana Manufacturing ERP, which offers useful features like production planning and scheduling, order management, and shop floor control. You also can’t view KPIs with QuickBooks Bridge by Parex, so we recommend Webgility with its ecommerce business analytics that gives you access to more than 70 actionable insights.
Katana Manufacturing ERP: Best QuickBooks Online Shopify Integration for Manufacturers
Pros
- Production planning and scheduling
- Manufacturing-specific features
- Real-time inventory levels
- Access to reporting and analytics
- Time-tracking feature evaluates efficiency of shop floor performance
- Offers promo bundle for Katana + QuickBooks Online
- Invoicing or bills will automatically generate within QuickBooks Online if you create a sales order or purchase order (PO)
Cons
- Live chat and email support only
- Limited customization options
- Pricing is based on sales order lines, not sales orders
- Multicurrency support unavailable with Starter plan
Katana Manufacturing ERP offers a choice of four plans that vary in price based on the number of shipped sales order lines per month and number of warehouses. There is an onboarding fee of $999 to $1,499 for all plans except the Starter plan.
- Starter: $199 per month, includes up to 1,200 shipped sales orders and one warehouse
- Standard: $399 per month, includes up to 6,000 shipped sales orders and three warehouses
- Professional: $899 per month, includes up to 18,000 shipped sales orders and 10 warehouses
- Professional Plus: $1,999 per month includes up to 40,000 shipped sales orders and unlimited warehouses
You can try the platform for free for 14 days and receive a discount for annual subscriptions.
Katana, primarily an enterprise resource planning (ERP) system for manufacturing companies, is affordable—even for small manufacturing companies. Your manufacturing and inventory accounting will be done in Katana and then automatically synced with both your Shopify and QuickBooks accounts, ensuring all your information matches across platforms and is always current.
If your company manufactures products for sale on Shopify, then you should choose Katana as your QuickBooks integration. Although Katana offers strong inventory management capabilities, it isn’t a fit for merchandisers and retailers. Webgility allows you to track inventory stock, POs, and inventory categories, making it a better fit for these types of businesses.
ChannelApe IOMS: Best Shopify QuickBooks Online Integration for High-SKU Businesses
Pros
- Manage inbound and on-hand inventory with native warehouse and inbounds integration
- Advanced inventory management
- Operations reporting and analytics
- Native integration to ecommerce, wholesale, third-party logistics (3PL)/warehouse, ERP, inbound, and returns
Cons
- Can have a steep learning curve
- Not suitable for smaller businesses
- Pricing isn’t transparent
ChannelApe IOMS is free to download; however, the price is undisclosed on its website.
For direct-to-consumer fashion brands and the upper end of SMBs, ChannelApe IOMS is the best app to integrate Shopify and QuickBooks Online because it can automate the supply chain, inventory management, and order fulfillment. It also integrates with multiple sales channels besides Shopify, such as Amazon and eBay. It can gain real-time visibility into sales performance, inventory levels, and customer data.
One of ChannelApe IOMS’s drawbacks is the lack of transparent pricing, so if that is important to you, then we suggest checking out Webgility, which offers affordable pricing depending on the plan you select. ChannelApe IOMS also doesn’t offer multicurrency support, so a better option for that is Shopify Connector by QuickBooks.
What To Consider When Selecting a Shopify QuickBooks Online Integration
It is important to consider certain factors when selecting a Shopify QuickBooks Online integration to determine how it will suit your business:
- Data synchronization: The integration should effectively sync key data, such as orders, customers, products, inventory, and financial information between Shopify and QuickBooks Online.
- Real-time updates: It’s beneficial if the integration provides real-time or near real-time updates, allowing you to have up-to-date information on both platforms without delays.
- Customization and mapping: Look for integration solutions that offer customization options, allowing you to map fields and tailor the integration to your specific business needs and accounting processes.
- Customer support: Evaluate the level of support offered by the integration provider. Having reliable support can be crucial if you encounter any issues or need assistance during the integration setup or while using the service.
- Pricing: Consider the pricing structure and whether it aligns with your budget, as well as the value provided by the integration. Compare the features and pricing with other similar integration options to determine the best fit for your business.
Frequently Asked Questions (FAQs)
Shopify is a leading global ecommerce platform that provides tools to start, grow, market, and manage retail businesses of all sizes. It also sells point-of-sale (POS) software that businesses can use to build their brick-and-mortar stores. It provides payment processing, inventory management, shipping discounts, and even loans to some sellers.
Generally, the typical data synchronized between Shopify and QuickBooks Online includes sales orders, customer information, product details, inventory levels, and financial transactions. This ensures accurate and up-to-date financial records in QuickBooks Online.
Yes. When you set up the integration between QuickBooks Online and Shopify, you can choose to transfer historical data. This includes past sales transactions, customer information, and product details, ensuring a complete record in QuickBooks Online.
Bottom Line
The best Shopify QuickBooks integrations provide real-time data synchronization, allowing for accurate inventory management, automated sales transactions, and comprehensive financial reporting. Depending on the needs of your business, you may find that Shopify Connector by QuickBooks is the best overall solution.
For manufacturers, Katana Manufacturing ERP is a good option while for QuickBooks Desktop users, Webgility is a powerful solution. If you’re looking for a more basic solution for managing orders across multiple sales channels including Shopify and Amazon, consider QuickBooks Bridge by Parex.
