5 Best Shopify Integrations for QuickBooks

QuickBooks Commerce is the best app to integrate Shopify and QuickBooks Online because it is so easy to access from within the software, making it seamless and convenient. Your sales will automatically show the breakdown of revenue, shipping, taxes, and any other fees, and you can also view insights such as your cash flow and profitability.

While QuickBooks Commerce doesn’t possess more advanced features like Webgility, such as automated order processing, I find that it’s a great solution for businesses that are already using QuickBooks Online for their accounting needs.

Standout Features

• Incredibly simple: You don’t need an integration to connect Shopify to your QuickBooks Online account—simply click on the Commerce tab in the left menu bar of QuickBooks to set up your Shopify connection. There is no additional charge to use this service, and access depends on your subscription tier and the number of sales channels you currently use.
• Automatic transaction categorization: QuickBooks Commerce separates revenue, taxes, and fees with each payout, making it easier to match them with bank deposits when reconciling your statements.
• Business insights: Easily view your cash flow, expense, and profitability trends at a glance with the available business insights. This allows you to get a clear view of what you make and spend over time.
• Order import: Bring in the orders from your Shopify store with the integration, allowing you to easily track and fulfill all orders.

Use Cases

• Businesses also managing eBay and Amazon: If you subscribe to the Plus or Advanced plans, QuickBooks Commerce allows you to manage your eBay and Amazon sales channels as well, which helps to save time and streamline your tasks.
• Businesses wanting assistance with sales tax calculation: QuickBooks Online tracks thousands of tax laws and automatically calculates sales tax based on the location of the customer. This makes it so much easier to stay on top of your sales tax obligations.

Webgility is a powerful integration solution that connects Shopify with both QuickBooks Online and Desktop. While QuickBooks Bridge by Parex also integrates with both, it doesn’t allow for real-time inventory management like Webgility, which also provides automatic syncing of sales, orders, and customer data and streamlines your accounting processes.

What’s more, it has advanced features. These include order splitting, bundled products, multichannel integration, inventory management, and support for multiple currencies and tax calculations.

Standout Features

• Multichannel support: Connect QuickBooks Online with not only Shopify but also platforms like eBay, WooCommerce, and Amazon. This allows you to manage your financial data across various channels from a centralized platform, helps with accurate reporting, and streamlines your information.
• Ecommerce business analytics: Access over 70 actionable insights—including detailed product performance, sales and order forecasting, seasonality trends, and business profitability—via an add-on to either plan. Receive detailed metrics by channel, store, and product, enabling you to make data-informed decisions.
• Automated order processing: Automate order processing tasks, including order downloads, tracking updates, and inventory updates. This helps streamline operations and reduces manual data entry and errors.
• Customization and mapping: Customize and map fields based on your specific business needs. What’s more, you can define how data flows between Shopify and QuickBooks, ensuring it aligns with your accounting processes and preferences.
• Real-time inventory management: Webgility tracks and syncs orders, inventory quantities, and prices across all stores, marketplaces, and big-box trading partners automatically. This keeps your inventory levels between Shopify and QuickBooks Online or QuickBooks Desktop accurate, ensures accurate stock information, helps prevent overselling, and provides better visibility into your product availability.

Use Cases

• Companies using QuickBooks Online or Desktop seeking integrated Shopify inventory: Webgility is a great solution for companies that use both QuickBooks Online or Desktop and Webgility. You can manage prices and inventory across sales channels and your accounting software from one platform. It allows you to choose when and how often Webgility downloads and posts your transaction data to QuickBooks.
• Ecommerce businesses seeking access to KPIs: If you sign up for Webgility’s ecommerce business analytics add-on, you’ll receive access to sales and financial analytics for all of your ecommerce stores, providing valuable tools to help you find your most profitable products and channels. With Webgility’s monthly order and revenue forecasting, you can view predictive data up to 14 months in the future, drilling into sales channel, store, and fulfillment method.
• Ecommerce businesses looking to automate their order processing: Because Webgility allows you to automate order processing tasks, such as tracking updates and order downloads, you’ll have more time to devote to other aspects of your business.

I selected QuickBooks Bridge by Parex as the best Shopify QuickBooks Online integration for managing orders across multiple sales channels because it easily transfers all of your sales data into QuickBooks Online or Desktop in one place—so you can view not only Shopify but also other sales channels, like Wix and Amazon. This includes all of your transactional data, not just one lump sum for the day.

While Webgility for QuickBooks Desktop only allows up to two sales channels with its plan, QuickBooks Bridge by Parex lets you manage orders across multiple sales channels in either QuickBooks Online or QuickBooks Desktop. QuickBooks Bridge by Parex is also easy to set up and use. It is an ideal solution for ecommerce businesses wanting access to their order data at an affordable price.

Standout Features

• Sync data between multiple platforms: When an order is synced from your ecommerce store to QuickBooks Online, all order information, such as customer, line items, taxes, and shipping, will be synced.
• Automated daily process: Select the time of day you want your data synced to QuickBooks or if you’d prefer to do it manually at your convenience.
• Product sync: Sync all of your products and maintain a replica database in QuickBooks Online, exactly like Shopify. The product sync happens regularly if automated or whenever it is initiated manually.
• Automatic order updates: Sync prepaid orders, post-paid orders, cancellations, and refunds.

Use Cases

• Ecommerce businesses wanting an easy way to manage their orders: QuickBooks Bridge by Parex specializes in order management with automatic order updates, product syncs, and automated daily processes that help you streamline your accounting tasks.
• Ecommerce businesses seeking an affordable and scalable option: QuickBooks Bridge by Parex is priced from $10 to $40 per month—or you can elect for a pay-as-you-go plan. The tiers vary in price based on the number of orders your store processes, starting at 100 and going up to 2,500 per month.
• Ecommerce businesses needing access to strong customer support: Although only email support is provided, users report that QuickBooks Bridge by Parex’s customer support is stellar, from setup to troubleshooting ongoing issues.
• QuickBooks Desktop users requiring an affordable Shopify integration to transfer sales data: If you are a QuickBooks Desktop user and are looking for an affordable solution for transferring sales data, QuickBooks Bridge by Parex lets you export all of your orders, products, and customer data to QuickBooks automatically or manually at a time that’s convenient for you.

Note: For all of QuickBooks Bridge by Parex’s strong points, it lacks inventory management capabilities. Instead, I suggest Katana Manufacturing ERP, which offers useful features like production planning and scheduling, order management, and shop floor control. You also can’t view KPIs with QuickBooks Bridge by Parex, so I recommend Webgility with its ecommerce business analytics that gives you access to more than 70 actionable insights.

Katana, primarily an ERP system for manufacturing companies, is affordable—even for small operations. Your manufacturing and inventory accounting will be done in Katana and then automatically synced with both your Shopify and QuickBooks accounts, ensuring all your information matches across platforms and is always current.

Standout Features

• Order management: Manage SOs, track customer orders, and monitor order fulfillment. It provides visibility into order status, delivery dates, and customer communications, which facilitates better order management.
• Production planning and scheduling: The software assists with creating production orders and generating a production schedule based on available resources and materials. It also helps optimize production workflows and improve efficiency by managing production processes and tracking progress.
• Shop floor control: Manage and track operations on the shop floor as the platform offers features to monitor work orders, record production progress, track labor and machine time, and ensure accurate costing of production processes.
• Material requirements planning (MRP): Katana uses MRP functionality to calculate material requirements based on production orders and demand forecasts. This helps businesses plan and procure raw materials and components, ensuring that they have the necessary inputs to meet production needs.
• Reporting and analytics: Get reporting and analytics capabilities, providing insights into KPIs such as production costs, inventory turnover, and order fulfillment rates. It helps businesses make data-driven decisions and optimize their manufacturing operations.

Use Cases

• Inventory-focused manufacturers: Katana’s focus on inventory management makes it suitable for manufacturers dealing with complex inventory requirements. Whether you have raw materials, components, or finished goods to track, Katana offers features such as stock tracking, reorder point optimization, and real-time inventory updates to help manage inventory efficiently.
• Make-to-order (MTO) manufacturers: If your manufacturing business operates on an MTO basis, where products are produced based on specific customer orders, Katana is a good option. It lets you manage orders, track inventory, and plan production schedules accordingly, ensuring timely delivery.
• Multichannel manufacturers: Manufacturers selling their products through multiple sales channels—such as ecommerce platforms, retail stores, or wholesale channels—can benefit from Katana’s ability to synchronize inventory and sales data across these channels. It provides a centralized view of inventory levels and improves order fulfillment.

Note: Although Katana offers strong inventory management capabilities, it isn’t a fit for merchandisers and retailers. I suggest Webgility, which allows you to track inventory stock, POs, and inventory categories, making it a better fit for those types of businesses.

For direct-to-consumer fashion brands and the upper end of SMBs, ChannelApe IOMS is the best app to integrate Shopify and QuickBooks Online because it can automate the supply chain, inventory management, and order fulfillment. It also integrates with multiple sales channels besides Shopify—such as Amazon and eBay—and can gain real-time visibility into sales performance, inventory levels, and customer data.

Standout Features

• Dashboards and reports: Use real-time data and insights to identify areas for improvement, streamline operations, and enhance the overall customer experience, resulting in increased revenue and customer loyalty.
• Dropship orders: Expand your sales channels by dropshipping to reach new markets and increase your revenue. Providing access to your inventory can make it easier for resellers to promote your products and offer a wider selection to their customers.
• Automated fulfillment rules: Streamline your ecommerce strategy with automated bundle handling, warehouse management, and SKU marketing. With ChannelApe’s customizable fulfillment playbook, your order processing rules are automated, ensuring that the correct products are shipped to the right customers every time.
• Presale orders: Accept presale orders to manage your inventory better. You can also announce promising products on your website before they arrive to create buzz and excitement among customers, helping drive sales and build brand loyalty.

Use Cases

• Direct-to-consumer fashion brands: Whether you operate an ecommerce store, sell on marketplaces like Shopify and Amazon, or use social media platforms for sales, ChannelApe IOMS can be a good solution for high-SKU brands. It provides tools to streamline inventory management, order processing, and data synchronization, allowing retailers to manage their online sales channels efficiently.
• Dropshippers: ChannelApe IOMS offers features specifically designed for dropshipping businesses. It automates communication with suppliers, synchronizes product data, and streamlines the order fulfillment process. Dropshippers can benefit from the automation and efficiency gained through ChannelApe’s dropshipping capabilities.
• Businesses with complex inventory management: If your business deals with complex inventory requirements, such as managing multiple warehouses, tracking product variants, or handling serialized items, ChannelApe IOMS can simplify inventory management. It offers features like real-time inventory updates, stock tracking, and warehouse management tools.

Note: One of ChannelApe IOMS’s drawbacks is the lack of transparent pricing, so if that is important to you, then I recommend looking into Webgility, which offers affordable pricing depending on the plan you select. ChannelApe IOMS also doesn’t offer multicurrency support, so the better option for that is also Webgility.