Best Property Management Software That Integrates With QuickBooks
This article is part of a larger series on Accounting Software.
The best QuickBooks property management software provides seamless integrations that expand QuickBooks’ industry-leading accounting features to include useful tools like tenant screening and automated rent payments. We evaluated QuickBooks property management integration options to determine whether they offer two-way integration and real-time synchronization and also looked at whether they are listed in the QuickBooks App Store.
We chose the following property management software that integrates with QuickBooks based on their features, ease of use, price, and customer support.
- StrataFolio: Best commercial property management QuickBooks integration
- TenantCloud: Best residential property management QuickBooks integration
- RentRedi: Best inexpensive property management QuickBooks integration
- SimplifyEm: Best QuickBooks Desktop integration for property managers
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Best QuickBooks Property Management Software Integrations At a Glance
Monthly Pricing | Number of Users | Free Trial | |
|---|---|---|---|
 | Starts at $150, billed annually | Unlimited | ✕ |
 | Starts at $15 | Unlimited | 45 days |
 | Unlimited | ✕ | |
 | Starts at $35 | Unlimited | 15 days |
Is In QuickBooks App Store | Two-way Integration | Real-time Synchronization | Tenant Portal | Lease Management | Rental Listing Management | Investor Management Tracking | |
|---|---|---|---|---|---|---|---|
| ✓ | ✓ | ✓ | ✓ | ✓ | ✕ | ✓ |
| ✕ | ✕ | ✓ | ✓ | ✓ | ✕ | |
| ✕ | ✕ | ✕ | ✓ | ✓ | ✓ | ✕ |
| ✕ | ✕ | ✕ | ✓ | ✓ | ✓ | ✕ |
Are you seeking assistance with short-term rental management? Check out our guide to the best vacation rental accounting software.
StrataFolio: Best Commercial Property Management QuickBooks Integration
Overall Score:
4.14 / 5
Pros
- Compatible with both QuickBooks Online and Desktop
- Tenant portal
- Maintenance log-in, tracking, and alerts
- Common area maintenance (CAM) reconciliation
Cons
- Unable to email statements to tenants
- Limited reports available
- Investor management features only available with most expensive plan
- No marketing capabilities
Pricing
StrataFolio offers a choice of three subscription plans, each with unlimited seats. The subscription is billed annually, and each plan includes the first 10 units in the base price.
- Essential: $150 per month, plus $2 for each additional unit
- Professional: $175 per month, plus $4 for each additional unit
- Enterprise: $210 per month, plus $6 for each additional unit
Each tier is eligible for a QuickBooks Online and StrataFolio bundle that provides a perpetual discount on your QuickBooks Online subscription.
StrataFolio also charges a one-time onboarding fee, which varies based on the size of your business. A free trial is unavailable, but you can schedule an online demo.
We selected StrataFolio as the best commercial property management QuickBooks integration. It not only offers useful features like a tenant portal and maintenance management, but it also has a deep two-way synchronous integration to combine bookkeeping and property management tasks and reduce redundant data input.
Once you connect your account to QuickBooks, StrataFolio will combine your data into easy-to-use interactive dashboards with enterprise-quality analytics. You can use the loan dashboard to track your global or individual asset value, total debt, and maturing loans.
TenantCloud: Best Residential Property Management QuickBooks Integration
Overall Score:
4.11 / 5
Pros
- Free listing website and listing syndication
- 45-day free trial available
- Convenient mobile app
- Team management features
Cons
- Two-way sync is unavailable
- No live chat customer support
- QuickBooks Online sync unavailable with Starter plan
- Can be a steep learning curve
Pricing
TenantCloud offers three subscription plans. All allow property managers to add unlimited properties, units, and listings, and users can set up a free listing website.
- Starter: $15 per month for rent payments, maintenance, listings and applications, tax reports, e-signature, leads tracking customer relationship manager (CRM), and premium leads
- Growth: $50 per month for everything in Starter, plus property manager tools, individual owner portal, management fees, lease builder, landlord forms, property message board, and QuickBooks Online sync
- Business: Custom pricing for everything in the Growth plan, plus team management and tools, task management and customization, listings auto-refresh, team messaging, team property permissions, and custom domain
You can try either the Starter or Growth plan for free for 45 days.
TenantCloud is our best residential property QuickBooks integration because of its useful tools that scale as your business grows. Its tiered plans offer progressively more advanced features—such as online rent payments and e-signatures with the Starter plan and team management tools with the Business plan.
Its integration with QuickBooks Online provides a method for tracking income and expenses, and its mobile app makes it useful for users who are often on the go. The platform also provides marketing tools to assist with identifying and screening potential tenants.
RentRedi: Best Inexpensive Property Management QuickBooks Integration
Overall Score:
3.37 / 5
Pros
- Free listings on Realtor.com and Zillow
- Can export invoices and payments to QuickBooks
- Auto-tenant screening feature
- Multiple renewal subscription options
Cons
- Two-way integration unavailable
- No free trial or subscription plan
- Automated reference checks unavailable
- Additional fee for vacancy reports
Pricing
All RentRedi plans include rent collection, listing tools, lease signing and document storage, application and screening tools, maintenance request management, unlimited tenants and units, free teammate and maintenance accounts, and customer service.
- Monthly subscription: $19.95 per month
- Six-month subscription: $15 per month
- Annual subscription: $9 per month
No free trial is offered, but you can sign up for a free demo.
We selected RentRedi as the best inexpensive property management QuickBooks integration because of the robust feature set and low-priced plans. RentRedi is priced on a monthly, six-month, or annual basis, and even the monthly fee is only $19.95. It includes unlimited tenants and units as well as access to property management tools, like rent collection and maintenance request management. There is also no additional charge for customer support.
While we think RentRedi is worthy of consideration, its QuickBooks integration is limited to exporting a file that is then imported into QuickBooks. If you only need to transfer data a couple of times per month, this should work fine. However, if you’d like to transfer data more often, we recommend you go with the higher-priced TenantCloud Growth plan at $50 a month.
SimplifyEm: Best QuickBooks Desktop Integration for Property Managers
Overall Score:
3.07 / 5
Pros
- Third-party integration with QuickBooks and Excel
- Tenant portal with online rent payments
- Generate a Schedule E for free
- Rental listing management tools
Cons
- No mobile app
- Live chat support is unavailable
- Limited reporting functionality
- No per-unit pricing
Pricing
SimplifyEm is priced based on the number of units, with a minimum level of 10 units. All plans include email, text message, and live phone support, income and expense tracking, tenant and lease management, vendor and year-end tax management, renter’s insurance, professional owner reports, and unlimited document storage.
- P10: $35 per month for up to 10 units
- P20: $45 per month for up to 20 units
- P30: $55 per month for up to 30 units
- P50: $70 per month for up to 50 units
- P75: $85 per month for up to 75 units
- P100: $110 per month for up to 100 units
- P100+: Add $10 per extra 10 units for more than 100 units
- P2000: $2,010 for up to 2,000 units
You can try the platform for free for 15 days.
SimplifyEm is our recommended QuickBooks Desktop integration for property managers because of its ability to export SimplifyEm data to QuickBooks. It also has several useful tools, such as tenant portals for online access and the ability to send bulk notices or messages to tenants. The platform enables property managers to easily view occupied and vacant units with its tools to capture tenant details, monitor insurance, track deadlines, and create invoices.
How We Evaluated Property Management Software That Integrates with QuickBooks
We evaluated the best property management software that integrates with QuickBooks using our case study framework, and there are eight categories in this case study:
10%
Pricing
30%
QuickBooks Integration
25%
Property Management Features
10%
Tenant Communication Features
5%
Ease of Use
5%
Help & Support
10%
Customer Rating
5%
Expert Score
10% of Overall Score
We considered the number of subscription plans, if a free trial is offered, and if plans priced per unit are available.
30% of Overall Score
25% of Overall Score
We looked at whether basic property management features are available, such as rental applications and applicant screening, marketing capabilities, vacancy reports, vendor payments, and team collaboration tools.
10% of Overall Score
We evaluated the available tenant communication features for each provider, including whether they offer a tenant portal and the ability to communicate via text, email, or phone. Also important are online signature tools, online rent payments, and maintenance requests.
5% of Overall Score
We considered the technical skill required to set up and operate the software, whether it is an automated system and has an easy-to-navigate dashboard, access to third-party integrations, and a mobile app.
5% of Overall Score
In our review of help and support, we looked at the availability of phone, live chat, and email support, and the type of customer support hours that are offered.
10% of Overall Score
We went to user review websites to read first-hand reviews from actual software users. This user review score helps us give more credit to software products that are highly regarded by their customers.
5% of Overall Score
Our expert score involves the consideration of three elements: whether there are any standout features, the value of the software for its price, and its ease of use.
*Percentages of overall score
Frequently Asked Questions (FAQs)
While there is no specific version of QuickBooks that is tailored to the property management industry, it does have the capacity to be used for managing rental property accounting transactions. You can set up properties as customers or tenants as sub-customers and use classes to track various transaction types. However, QuickBooks lacks specific property management tools, such as the ability to manage rental listings or screen applicants. Integrating property management software, such as StrataFolio or TenantCloud, is a good solution.
Using property management software that integrates with QuickBooks offers benefits such as automated accounting, accurate financial tracking, reduced errors, and reduced time spent on manual accounting tasks.
Integration typically involves an application programming interface (API) connection between the property management software and QuickBooks, and the integration can be either one-way or two-way. This connection allows data to flow seamlessly between the two systems.
Commonly synchronized data includes tenant information (lease agreements and move-in/move-out dates), rent payments, expenses (maintenance costs, utility bills, and property management fees), and invoices.
Bottom Line
Integrating leading property management software with QuickBooks offers a powerful solution for efficient real estate operations. If you’re managing commercial properties, StrataFolio is a good option. For residential property managers, TenantCloud has many useful tools. For businesses looking to save money but not sacrifice valuable property management features, consider RentRedi. QuickBooks Desktop users should look into SimplifyEm, which can support up to 2,000 units.
