Shoeboxed Review: Pricing, Features & Alternatives 2023

You can scan and categorize your receipts and other documents yourself using the Shoeboxed mobile app, but you can also have the Shoeboxed team do it for you. There are several ways to send your documents to Shoeboxed—you can send them through email, mail them in a Magic Envelope (discussed below) or your own envelopes, or upload a file from the desktop Shoeboxed dashboard.

Note that documents other than receipts or business cards will go through scanning, OCR, and archiving by title and date. They will be saved in the “Other Documents” folder of your account.

One way to send your receipts, business cards, and other important business documents to the Shoeboxed team is with a Magic Envelope. Magic Envelopes are 9-inch-by-12-inch physical envelopes that are made out of Tyvek. All you need to do is put all of your receipts and documents in the envelope and mail it to Shoeboxed, and the paperwork you submitted will appear in your file management system.

When the envelope reaches Shoeboxed, it’ll take a couple of days for your documents to be processed. You’ll see the digital images of the receipts in your account afterward, including the information extracted from receipts, such as vendor details, total amount, payment type, and the last four digits of the card used. Shoeboxed will also categorize them based on their expense categories.

Each Magic Envelope is capable of holding hundreds of receipts, depending on their size. However, Shoeboxed can give you more envelopes in case one isn’t enough. You can request envelopes from Shoeboxed online, and they’ll be shipped out on the next business day. If you have a large volume of receipts that need to be scanned and organized, we recommend that you upgrade to the Professional or Business plan to get unlimited Magic Envelopes:

The Magic Envelope (Source: Shoeboxed)

Once Shoeboxed receives your envelope, it’ll take one to five days for your documents to appear in your account. The duration of processing depends on the plan. Once scanned, Shoeboxed will return your documents.

All receipts that Shoeboxed processes are IRS-ready. In case the IRS audits your business, they’ll accept and honor digital receipts made through Shoeboxed. The Canada Revenue Service also honors Shoeboxed digital receipts.

Using the Shoeboxed app is fine if you don’t handle many receipts. The app has a receipt scanner that also processes these receipts. Unlike other apps out there, Shoeboxed extracts useful information from the receipt to save you the effort of manually entering this information. Every time you scan receipts using the Shoeboxed app, you’ll have to wait for them to process. At a maximum, processing of digital documents will take 24 hours, but it’s usually faster than that.

Ratings:

• Google Play: 2.4 out of 5 stars
• App Store: 4.5 out of 5 stars

You can generate a report on all processed and categorized expenses in Shoeboxed and export it as a CSV or PDF. For PDF exports, the report is limited to a maximum of 2,000 receipts:

Exporting Receipts on Shoeboxed (Source: Shoeboxed)

Do you have a pile of business cards waiting to be processed? Shoeboxed can help you with that as well—you can outsource this work to Shoeboxed in addition to receipts. You can send these cards through Magic Envelope and Shoeboxed will upload the details to your account:

Business Cards by Shoeboxed (Source: Shoeboxed)

You can export business card information into CSV so that you can upload these contacts into the following platforms:

• Google Contacts or Gmail
• LinkedIn
• Microsoft Outlook
• Hotmail
• Yahoo! Mail
• Apple AddressBook

Shoeboxed can integrate with multiple third-party applications. However, the most notable integrations include QuickBooks Online, Evernote, and Dropbox, which can all be directly integrated into the app. Other integrations require exporting a CSV file and uploading the data to another app.