This article is part of a larger series on Accounting Software.
Shoeboxed is a cloud-based receipt scanning and expense tracking application that lets you scan, upload, and store receipts for digitization and organize expenses into different categories. You can upload business documents yourself or mail them to Shoeboxed and let them do the scanning; its scans are IRS-accepted, and you can use them for tax compliance or during tax audits. Shoeboxed costs anywhere from $29 to $89 monthly, with a 20% discount for annual billing, and you can try it for free for 30 days.
Shoeboxed Deciding Factors
Supported Business Types
Businesses looking for assistance in scanning receipts and data entry
Accounting Software Integration
Support ticket and phone number
Best for: Companies that need receipt scanning with built-in invoicing
Best for: Businesses that need receipt scanning with free expense tracking
Best for: Businesses seeking a single solution for accounting and receipt scanning
Starts at: $29 per month
Starts at: $0
Starts at: $35 per month
Shoeboxed offers three plans with prices ranging from $29 to $89 per month when billed monthly. If you prefer to be billed annually, you’ll get a 20% discount on your subscription. You can try Shoeboxed for free for 30 days, but you have to provide your credit card number during signup. You can cancel your subscription during the free trial period, and your card won’t be charged.
(When Billed Monthly)
(When Billed Annually)
Number of Digital Documents
50 per month
150 per month
300 per month
Number of Physical Documents
25 per month
150 per month
300 per month
Document Mail-in (Magic Envelope)
1 per month
Fees may apply
Number of Users
Integrate With QuickBooks Online
iOS & Android App
Shoeboxed charges overage fees for documents processed over monthly limits.
- Startup: 40 cents for digital documents and 50 cents for paper documents
- Professional: 30 cents for digital documents and 40 cents for paper documents
- Business: 20 cents for digital documents and 30 cents for paper documents
Shoeboxed presents unique features that can help companies streamline business processes.
You can scan and categorize your receipts and other documents yourself using the Shoeboxed mobile app, but you can also have the Shoeboxed team do it for you. There are several ways to send your documents to Shoeboxed—you can send them through email, mail them in a Magic Envelope (discussed below) or your own envelopes, or upload a file from the desktop Shoeboxed dashboard.
Note that documents other than receipts or business cards will go through scanning, optical character recognition (OCR), and archiving by title and date. They will be saved in the “Other Documents” folder of your account.
One way to send your receipts, business cards, and other important business documents to the Shoeboxed team is with a Magic Envelope. Magic Envelopes are 9-inch-by-12-inch physical envelopes that are made out of Tyvek. All you need to do is put all of your receipts and documents in the envelope and mail it to Shoeboxed, and the paperwork you submitted will appear in your file management system.
When the envelope reaches Shoeboxed, it’ll take a couple of days for your documents to be processed. You’ll see the digital images of the receipts in your account afterward, including the information extracted from receipts, such as vendor details, total amount, payment type, and the last four digits of the card used. Shoeboxed will also categorize them based on their expense categories.
Each Magic Envelope is capable of holding hundreds of receipts, depending on their size. However, Shoeboxed can give you more envelopes in case one isn’t enough. You can request envelopes from Shoeboxed online, and they’ll be shipped out on the next business day. If you have a large volume of receipts that need to be scanned and organized, we recommend that you upgrade to the Professional or Business plan to get unlimited Magic Envelopes:
Once Shoeboxed receives your envelope, it’ll take one to five days for your documents to appear in your account. The duration of processing depends on the plan. Once scanned, Shoeboxed will return your documents.
Shoeboxed cannot process documents longer than three feet or wider than a standard sheet of paper. Make sure to double-check your document or it’ll be returned to you by the Shoeboxed team. You can review the Shoeboxed Terms of Service for more information.
IRS-accepted Digital Receipts
All receipts that Shoeboxed processes are IRS-ready. In case the IRS audits your business, they’ll accept and honor digital receipts made through Shoeboxed. The Canada Revenue Service also honors Shoeboxed digital receipts.
Using the Shoeboxed app is fine if you don’t handle many receipts. The app has a receipt scanner that also processes these receipts. Unlike other apps out there, Shoeboxed extracts useful information from the receipt to save you the effort of manually entering this information. Every time you scan receipts using the Shoeboxed app, you’ll have to wait for them to process. At a maximum, processing of digital documents will take 24 hours, but it’s usually faster than that.
You can generate a report on all processed and categorized expenses in Shoeboxed and export it as a CSV or PDF. For PDF exports, the report is limited to a maximum of 2,000 receipts:
Do you have a pile of business cards waiting to be processed? Shoeboxed can help you with that as well—you can outsource this work to Shoeboxed in addition to receipts. You can send these cards through Magic Envelope and Shoeboxed will upload the details to your account:
You can export business card information into CSV so that you can upload these contacts into the following platforms:
- Google Contacts or Gmail
- Microsoft Outlook
- Yahoo! Mail
- Apple AddressBook
Shoeboxed can integrate with multiple third-party applications. However, the most notable integrations include QuickBooks Online, Evernote, and Dropbox, which can all be directly integrated into the app. Other integrations require exporting a CSV file and uploading the data to another app.
Shoeboxed User Reviews
Those who left a Shoeboxed review said that they love the receipt scanning service. By sending physical receipts via Magic Envelope, users only have to wait until they’re uploaded to the platform. However, there are comments about blurry scans, and other reviewers also pointed out that Shoeboxed could use more refinement in integration to make it easier for them to transfer data between Shoeboxed and their accounting software.
- GetApp: 4.4 out of 5 stars based on about 220 reviews
- G2.com: 4.4 out of 5 stars based on about 30 reviews
Frequently Asked Questions (FAQs)
Is Shoeboxed good?
Yes, you need to try Shoeboxed if you need an extra hand in scanning receipts. Instead of wasting hours scanning receipts, you send them to Shoeboxed via Magic Envelope and let them do the scanning while you focus on important things.
Is Shoeboxed app free?
Yes, the free app can scan unlimited documents. The free version, however, excludes unlimited OCRs and automatic categorization.
If you’re tired of paper documents cluttering your office and you want to digitize them and store them in the cloud, then Shoeboxed is a great choice. It has a lot of time-saving features, including the receipt scanning mobile app, which comes in handy if you don’t have a lot of documents to scan. It doesn’t have an all-out expense tracking feature like Zoho Expense, but it does a great job of getting your receipts organized based on IRS guidelines.
You can get started with Shoeboxed for free for 30 days (credit card required).