6 Best Free Screen Sharing Software

Zoom is our best free screen sharing app because of its user-friendly interface, robust mobile application, and feature-rich plan offerings. The basic plan lets you use Zoom’s product for free and host meetings for up to 100 people for a maximum of 40 minutes. All plans have essential meeting features like team chat, multiple whiteboards, breakout rooms, and waiting rooms.

Any Zoom user can share their screen during meetings, while licensed users can allow multiple participants to share simultaneously. You can share locally stored videos, content from a second camera, applications, or your entire desktop or phone screen, including device audio.

Zoom is a complete unified communications (UC) solution, and its premium plan bundles video meetings and business phone features. While Zoom offers robust collaboration tools, its free plan restricts meetings to just 40 minutes. For users seeking free screen-sharing software with extended meeting durations, Google Meet or Zoho Meetings is a great alternative, offering one hour of meeting time—ideal for longer sessions without interruptions.

• Immersive background: Put meeting participants into a cohesive virtual background so everyone can communicate within a single virtual space. Select a background suited to the nature of your meeting. For example, use a classroom for training sessions or a boardroom for official meetings.
• Live closed captions: Closed captions allow non-English speakers to keep up with the discussion and participate effectively. This feature also helps improve information retention and compensate for poor audio quality.
• Meeting summary: Get a brief overview of your meeting, including a discussion summary and agreed next steps. Share the highlights with other meeting participants via email or team chat immediately after the meeting.

Use Zoom’s side-by-side mode to see the shared screen and the speaker simultaneously. (Source: Zoom)

Teams looking for a free screen sharing solution with low-cost paid plans will find Zoho Meeting’s free version a great fit for their needs. Its paid plan starts at $2 per host, monthly and already accommodates 10 participants. This is great for startups, small businesses, and freelancers because it lets users host unlimited meetings and webinars for up to one hour per session. You can share files through chat and share your screen using the desktop and mobile applications.

Zoho Meetings offers excellent value for your money because its free plan includes basic tools like virtual backgrounds, whiteboards, chat, and multiple video layouts. However, its third-party integrations are primarily within the Zoho ecosystem. If you’re looking for extensive integration with other applications, consider Zoom. It integrates seamlessly with over 1,000 other tools and collaborative apps.

• Emoji reactions: Use emoji reactions to interact with participants without having to use words or speak. Anyone in the meeting can clock on these emojis at any time and react to what is being shared, discussed, or asked. Each emoji briefly appears on the screen and can be seen by all participants.
• Lock meeting: This security feature prevents unauthorized or new participants from joining a webinar or meeting. This eliminates distractions and allows you to gatekeep your event.
• Files tab: The files tab allows you to manage and access your videos, recordings, and documents easily. Upload materials you want to share before or during the meeting.

Zoho Meetings make meetings fun and interactive with emoji reactions. (Source: Zoho)

Google Meet is part of the Google ecosystem, which offers a complete suite of digital tools and services to support an organization’s productivity requirements. Google’s services include a search engine, a free web-based email, online word processing, spreadsheets, and a web mapping service. Google Meet seamlessly integrates with other Google products and includes essential tools like in-meeting chat and screen sharing.

When you switch to another Google app, Google Meet automatically minimizes the meeting screen, allowing you to watch the meeting while working. This is ideal for Google Workspace users who want to multitask during meetings.

A free version of Google Meet is available for Google account owners, and a Google Workspace plan unlocks additional features like noise cancellation and breakout rooms. However, Google Meet’s maximum meeting length is only 24 hours. If you host meetings and events that require longer meeting durations, check out Zoom, which offers up to 30 hours per meeting for users subscribed to paid plans.

• Hand raising: There are times when meeting participants speak simultaneously, making conversations hard to follow or confusing. The “raise hand” button allows people to indicate they have something to say without disrupting the discussion.
• Custom backgrounds: Google Meet allows users to use virtual backgrounds or blur their surroundings to minimize distractions and put focus on the speaker.
• Spotlight: Pinning participants is a great way to keep everyone focused on the speaker or person being mentioned. It steers attention onto the participant or screen, which should be the point of focus.

Generate backgrounds suited to the meeting you’re participating in. (Souce: Google Meet)

Webex is the best free screen sharing solution for training and webinars because it supports large-scale meetings, allowing up to 1,000 participants, and advanced audience engagement tools like polling, Q&A, and hand-raising. Use the interactive whiteboard for collaborative work and assign multiple cohosts to manage the sessions. The free plan comes with breakout rooms and up to 81 videos in grid view, which is great for session documentation.

Easily share your screen, whiteboard, or specific application with a few clicks. Webex lets you establish sharing permissions for files, presentations, videos, and screenshots with any active participant. Unfortunately, while Webex offers a straightforward download and installation process, less tech-savvy users might find it challenging. For simpler alternatives, consider Google Meet or Zoom, which are known for their user-friendly interfaces.

• Livestreaming: Administrators and hosts can broadcast meetings and events in real time through platforms like Facebook Live and YouTube.
• Mobile screen sharing: Share an app or your entire screen in real time from any device, including smartphones. Both hosts and participants can share content, such as documents, which everyone in the meeting can annotate simultaneously.
• Vidcast: An asynchronous video messaging tool that minimizes the need for live virtual meetings. You can record your webcam, screen, or voice and easily share the recording via a link across any platform.

Share 4k content on Cisco Webex and share practically any type of content. (Source: Webex)

FreeConferenceCall.com is one of the best free screen sharing apps for nonprofits and charities, serving as a great resource for engaging constituents and diverse audiences. It supports up to 1,000 participants and unlimited session durations, so organizations can host large-scale sessions without time restrictions. It includes drawing tools to engage their audience while effectively communicating their messages visually.

Use the broadcast and radio features to reach larger audiences, regardless of their location or far-flung area. Unfortunately, FreeConferenceCall.com integrates with only five applications, specifically Google Calendar, Microsoft Outlook, Slack, Dropbox, and Evernote. If you are looking for a platform with robust integrations, check out Zoom and connect your business app to your virtual conferencing tool for greater efficiency.

• Chat: Depending on the features enabled by the host, meeting participants can chat with hosts via private message, send public messages that can be seen by everyone, and message other participants. Chat settings can be managed via the website access or your desktop or mobile app.
• International calling: FreeConferenceCall.com features domestic or international calls in local languages using a local in-country dial-in number followed by the host’s access code. Users get global access with teleconference numbers for 76 countries.
• Meeting wall: This is your personal meeting space, complete with a custom URL, profile photo, company logo, and description. You can upload and share documents or links on your Meeting Wall, making them accessible to participants for viewing or downloading before or after your meeting.

Your meeting wall shows key details like joining info, host, schedule, and resources. (Source: FreeConferenceCall.com)

Screenleap provides seamless, installation-free screen sharing across desktops, tablets, and smartphones, allowing clients to join instantly from any device. This makes it ideal for quick, professional meetings. With features like automatic email invitations and real-time screen annotations, it’s our recommended free screen sharing software for client meetings and presentations.

For instance, during a client presentation, you can send automatic email invitations for easy access and use real-time screen annotations to highlight key points or adjustments directly on the screen. These tools are crucial for client engagement and clear communication.

Screenleap is ideal for client presentations and team meetings but lacks key features like mobile screen sharing, whiteboard, and breakout rooms. Additionally, its free plan has a 40-minute daily limit, while the basic plan allows up to eight hours. Competing platforms like Zoom and Webex offer these essential tools and impose a 40-minute meeting limit per meeting, while Zoho and Google Meet have a one-hour time limit per meeting.

• Screenleap for Education: Teachers can share their screens with their students and record them for viewing later. Use this for professional development within your team and connect Screenleap with your learning management system. Instructors can record sessions and track learner engagement.
• Viewer mouse: See the cursor of specific viewers on your screen and interact with them by pointing out specific items. The viewer’s name will appear beneath their cursor, allowing you to easily identify whose cursor is being shown.
• Viewer registration: Capture viewer information before they access your screen share. This is a great tool for marketing and sales webinars because you can export data to your customer relationship management software for effective documentation and follow-up.

Screenleap’s video sharing feature allows you to share videos directly with your viewers. (Source: Screenleap)