The best team management apps enable organizations to assign tasks, track project status, and manage workload from a unified platform. They combine task, project, and resource tools to keep teams efficient and organized. Key features include task delegation, time tracking, scheduling, and file sharing. Most providers offer a free plan for smaller teams, while paid plans start at $6 per user, monthly, with access to enterprise-level collaboration tools.
- Teamwork.com: Best for client-facing teams
- ClickUp: Best for high-level tasking
- monday.com: Best for large-scale projects
- Wrike: Best for high-capacity teams
- Bitrix24: Best for sales and marketing teams
- Basecamp: Best for team communication
- ProofHub: Best for extensive collaboration
- Trello: Best for project management beginners
Best Team Management Apps at a Glance
Team Management Apps | Key Features | FSB Rating | |
---|---|---|---|
$13.99 |
| 4.67 out of 5 | |
$10 |
| 4.55 out of 5 | |
$12 |
| 4.47 out of 5 | |
| 4.43 out of 5 | ||
$61 |
| 4.33 out of 5 | |
$15 |
| 4.01 out of 5 | |
| 3.93 out of 5 | ||
$6 |
| 3.82 out of 5 | |
Teamwork.com: Best for Client-facing Teams
What We Liked
- User-friendly design
- Built-in tools for client management
- Advanced project budgeting
Where It Falls Behind
- Team chat requires a separate installation
- Limited customer relationship management (CRM) integrations
- Gantt chart lacks customization features
Teamwork.com Monthly Pricing (per User) Save up to 29% by paying annually.
- Free Forever: Free for five users, project views, sub-tasks, 100 automation, time tracking, user rates, and timesheets
- Deliver: $13.99 for unlimited client users, 20 project templates, intake forms, teams management, team chat, and 5,000 automation
- Grow: $25.99 for unlimited custom fields, advanced budgeting, workload management, resource scheduling, and 20,000 automations
- Scale: Contact sales for retainer management, unlimited custom reports, and 50,000 automation
- Free trial: 30 days
Teamwork.com is designed for managing project teams and client interactions. It works as a client project management app that enables teams to centralize client work and customize client access to projects.
Tag clients to get feedback and monitor billable and non-billable minutes for easier invoicing. You can also store contacts, interactions, and billing information within an accessible hub for client data.
While Teamwork.com integrates with customer relationship management (CRM) systems, the number of supported apps is limited. There are no direct integrations with popular CRMs like Salesforce, Pipedrive, and Insightly. If you want a team management solution that fully integrates with your app stack, try Wrike, which offers up to 400 premade integrations plus custom apps for advanced users.
Teamwork.com Features
- Portfolio board: A Kanban-style board that provides a high-level overview of your projects so you can instantly view their progress. See project trends, individual performance, and the number of completed and overdue tasks.
- Time tracking: A fully integrated time tracking system for monitoring the time spent on a project. Mark time as billable, create timesheets, and send automated alerts for time logging.
- Workload planner: View and manage the capacity of your team members and get real-time insights on who is available to handle more work. This is useful in managing projects with competing deadlines and manpower. The drag-and-drop function lets you easily add, edit, and reassign work to meet priorities and deadlines.
ClickUp: Best for High-level Tasking
What We Liked
- Feature-rich free plan
- Unlimited storage in paid plans
- Built-in chat
Where It Falls Behind
- Complex setup
- Customization options can be overwhelming
- Mobile app lacks some features available on the desktop version
ClickUp Monthly Pricing (per User) Pay yearly and save up to 30% per plan.
- Free Forever: Free for 100MB storage, templates, table, customs status, collaborative docs, Kanban boards, calendar view, sprints, task checklist, 100 automations, dependencies, video recording, and time tracking
- Unlimited: $10 for unlimited dashboards, unlimited file storage, custom fields, form view, Gantt chart, 1,000 automations, portfolios, recurring tasks, delegate reminders, and milestones
- Business: $19 for unlimited teams, custom reporting, 10,000 automations, goals folder, workload management, mind map, timelines, and public sharing
- Enterprise: Contact sales for white labeling, 250,000 automations, team sharing, unlimited custom roles, and document tags
ClickUp offers robust task management features for planning and tracking multiple tasks more efficiently. Choose from over 35 ClickApps, a set of built-in tools for enabling additional tasking functionalities like automation, multiple assignees, and time tracking. Nested subtasks let you create up to seven hierarchy levels for your subtasks while LineUp provides each user an order of tasks to do next.
Fast-track projects by assigning multiple people for any task, transforming comments into action items and breaking down projects into subtasks. Multiple views are available to visualize task progress and timelines better.
The biggest drawback of ClickUp is its limited mobile app functionality. On-the-go users looking for a full-featured mobile app should consider monday.com, which features a fully customizable mobile app, allowing users to flexibly manage their projects from anywhere.
ClickUp Features
- Pulse: Provides a quick overview of your team’s activity for each hour. See how many users are online and what they’re working on.
- Template Center: Supplies a library of up to 1,000 premade templates for any project type. Templates support various use cases and skill levels (beginner to advanced).
- Mind maps: Draw connections between tasks and map out workflows using drag-and-drop nodes. Add, edit, or delete tasks and subtasks without switching views.
monday.com: Best for Large-scale Projects
What We Liked
- Up to 11 board views
- 200+ third-party integrations
- Visually appealing interface
Where It Falls Behind
- All plans have predefined user numbers, making them too expensive for small teams
- Limited project views for non-Pro accounts
- Time tracking is locked at the third-tier plan
monday.com Monthly Pricing (per User) Prices have a minimum team size of three seats. Save 18% with yearly billing.
- Free: Free for two seats, three boards, whiteboard, 500MB storage, shareable forms, 200+ templates, Kanban view, and custom notifications
- Basic: $10 for unlimited free viewers, 5GB storage, unlimited boards/docs, custom fields, and 24/7 support
- Standard: $12 for 20GB storage, timeline and Gantt views, guest access, and 250 actions for automation/integrations
- Pro: $24 for 100GB storage, time tracking, workload, dependency column, and 25,000 actions for automation and integrations
- Enterprise: Contact sales for 1,000GB storage, advanced reporting/analytics, and 250,000 actions for automation and integrations
- Free trial: 14 days
monday.com, one of our top project management software solutions, is best for cross-departmental teams managing large-scale projects or complex workflows. It uses a project decomposition strategy that breaks down projects into smaller, more manageable parts, allowing you to schedule and organize tasks easily with your team.
The work breakdown structure (WBS) template lets you visualize and control any size project from scoping, planning, and execution to closeout. Customize the template by adding action items and reordering tasks based on priority.
One disadvantage of monday.com is that key features like time tracking and workload view are locked on higher-priced tiers. If you’re looking for a cheaper and less complex alternative to monday.com, try Trello. Core features include task tracking, automation, and team directory board—ideal for small-scale team management. See how they compare in our Trello vs monday.com guide.
monday.com Features
- Boards: An interactive whiteboard that lets you track and manage all your workflows. Boards consist of groups, columns, tasks, and subtasks. Prebuilt templates are available to get you started in minutes.
- Timeline column: A visual representation of a project’s time frame. Set the time range or milestone for each task on your board. See how projects align and who’s busy. Dates can be moved and updated.
- Workload view: Visualize the team’s workload by days, weeks, or months. This lets you allocate work accordingly and get a clear view of each team member’s capacity.
Wrike: Best for High-capacity Teams
What We Liked
- Department-specific features
- Risk management tools to minimize revenue loss
- Has more AI features than other competitors
Where It Falls Behind
- Lacks built-in chat functionality
- Limits the number of users on paid plans
- Time tracking is available on the Business plan or higher
Wrike Monthly Pricing (per User) Billed on an annual basis
- Free: Free for 2GB per account, task management, custom work views, work intelligence, project templates, and enterprise-grade security
- Team: $9.80 per user for up to 25 users, custom fields/workflows, calendars, dashboards, Gantt chart, work schedules, analytics view, request forms, and 50 automations
- Business: $24.80 per user for up to 200 users, 5GB storage, portfolio, live reports, custom templates, approval, time tracking, and folder hierarchy
- Enterprise: Contact sales for up to unlimited users, 10GB storage, 1,000 automation, and advanced security controls
- Pinnacle: Contact sales for 15GB storage, advanced analytics, 1,500 automation, capacity planning, and locked spaces
- Free trial: 14 days
Wrike is an intelligent project management app built for dynamic teams dealing with large workload volumes. Through effort management tools, measure the amount of work to complete a task and forecast when it will be delivered. You can also determine if a team member has enough bandwidth to complete a certain task.
The Wrike platform utilizes generative artificial intelligence (AI) to speed up the process of writing item descriptions, drafting project plans, and refining your writing style. Machine learning capabilities let you automatically create subtasks and identify risk factors to deliver projects on time.
On the downside, small teams dealing with seasonal projects may want to look elsewhere as Wrike requires a full-year subscription payment. If you’re looking for a feature-rich solution without the premium price, check out ClickUp. It has a generous free plan that includes Kanban boards, sprint management, and collaborative docs.
Wrike Features
- Cross-tagging: Tag a task in various work streams so other teams can track the same task in the context of their department’s project. This lets you categorize the company’s entire workload across projects, phases, folders, and milestones.
- Approvals: Streamline the task review process with Wrike’s approval management feature. Monitor tasks for approval, see who’s responsible, and identify if a pending approval could cause delays.
- Custom item types: A customizable library that acts as a framework for specific business processes. Define which sections to display on the work item view and add custom fields, automation, icons, and subitems.
Bitrix24: Best for Sales & Marketing Teams
What We Liked
- Comprehensive business management tools
- Built-in office suite for documents, spreadsheets, and slideshows
- Supports video conferencing
Where It Falls Behind
- Limited project views
- Plans are priced for the entire team, so monthly fees are more expensive
- Usability could be much better
Bitrix24 Monthly Pricing Each plan supports a predefined number of users. Save up to 20% by paying annually.
- Free: Free for unlimited users, team messaging, 48 video meeting attendees, 5GB cloud storage, and limited access to CRM, website builder, and e-commerce features
- Basic: $61 for five users, a maximum of 24GB online storage, task management, and omnichannel contact center
- Standard: $124 for 50 users, advanced collaboration, 100GB cloud storage, collaborative document editing, advanced HR tools, and unlimited leads in the CRM tool
- Professional: $249 for 100 users, 1,024GB cloud storage, social media channels, unlimited company knowledge base, and workflow and automation tools
- Enterprise: $499 for 250 users, 3TB cloud storage and advanced access to CRM, HR automation, marketing, project management, and sales intelligence features
While Bitrix24 is mainly a CRM system, this full-featured platform integrates collaboration tools with sales, marketing, ecommerce, and website building. This facilitates seamless integration of sales and marketing workflows, allowing teams to drive conversions and generate leads.
Lead management features benefit sales teams needing to collect leads from various sources like email, web forms, telephony, and social media ad campaigns. Marketing tools like bulk email and customer segmentation let you execute email campaigns and organize your ad audiences based on specific segments.
Bitrix24 is suitable for teams wanting to centralize sales and marketing tasks. However, its extensive range of features makes it difficult to set up and use. If you’re looking for a Bitrix24 alternative that is just as feature-rich but has better usability, check out monday.com. This provider strikes a balance between ease of use and functionality, making it ideal for any type of workflow.
Bitrix24 Features
- Task automation: Automatically triggers a set of actions when a task moves to a specific stage. Assign robots to send emails, create new tasks, and change task status.
- Autofocus mode: When dealing with multiple tasks, turning on this feature allows the system to automatically filter the task for you. Tasks with updates and comments are moved to the top of the list.
- Supervisor view: Provides a summary of the tasks your team members work with. Under each employee’s name, you can find their department, efficiency rate, and the number of tasks they’re responsible for.
Basecamp: Best for Team Communication
What We Liked
- Robust collaboration tools
- Free guest access
- Flat monthly fee for unlimited users
Where It Falls Behind
- Use of Basecamp jargon for its features can confuse new users
- Lacks advanced project management capabilities
- No budgeting features
Basecamp Monthly Pricing Pay for only $299 per month if you choose annual billing.
- Basecamp: $15 per user for 500GB file storage
- Basecamp Pro Unlimited: $349 for unlimited users
- Free trial: 30 days
All plans include group chat, to-dos, schedule, Kanban board, integrations, direct messages, timeline view, and polling.
Basecamp stands out with its real-time communication capability—a project management feature that most providers typically lack. It provides multiple ways for teams to communicate, like group chats, topic-based conversations, direct messaging, and automatic check-ins. This enables teams to dedicate spaces for certain discussions and get quick answers.
In Basecamp, all project management aspects are organized in sections. Assignments and schedules are displayed in a single-page dashboard, while local and cloud-based files are found in the Docs & Files window. If you want to check the progress of existing projects, the Mission Control page provides a complete overview of your project statuses.
What we least like about Basecamp is the extensive use of jargon across the platform—the Kanban board is referred to as the “card table,” while the Gantt chart is called “The Lineup.” This adds to the learning curve as new users need to be familiar with these unique terms.
Small businesses new to project management should consider Trello. This Kanban-style project management app has a user-friendly interface that enables teams to get started right away.
Basecamp Features
- Hill charts: Displays the status of your to-do lists so you know what tasks are progressing, stuck, and completed. You can move lists uphill as you work through your projects.
- Lineup view: If you’re looking for a way to create a project timeline, Basecamp lets you visually map out project duration from start to finish. It allows you to extend a project deadline, view recently completed projects, and see who’s working on a project.
- Docs & Files: Serves as an organized space to create, manage, and share documents, files, and images. You can directly connect Google Docs and integrate with cloud storage sites.
ProofHub: Best for Extensive Collaboration
What We Liked
- Affordable fixed monthly fee for unlimited users
- Customizable admin controls
- Robust reporting features
Where It Falls Behind
- Lacks budgeting features
- No free plan
- Integrations are limited to eight third-party apps
ProofHub Monthly Pricing Discount annual subscription fees start at $45 monthly for unlimited users
- Essential: $50 for unlimited users
- Ultimate Control: $99 for unlimited users
- Free trial: 14 days
All plans include task management, time tracking, Gantt chart, project views, proofing, chat, notes, project templates, custom reports, workflows, approvals, and activity logs.
ProofHub offers a unified platform for collaboration and project management where teams communicate, track progress, and share updates in one place. Collaborate over projects through features like group chat, notes, annotation, and discussion topics. Built-in proofing tools help teams streamline the approval process and share feedback on files.
Another highlight feature of ProofHub is its detailed reporting options for resource management, workload, project status, and time utilization. You can also create custom reports to get up-to-date insights on tasks, milestones, and time logged.
If budgeting is a critical part of your project planning process, you may want to look elsewhere, as ProofHub doesn’t have native budgeting functionality. Instead, go for Teamwork.com, which features finance tools for creating project budgets and setting billable rates for tasks.
ProofHub Features
- Notes: Store project information, jot down minutes of the meeting, and create wikis in notes. You can organize your notes in notebooks and allow team members to subscribe over notes.
- Project categories: Organize projects within a single heading so users can easily search for projects and generate reports based on a specific category.
- Agenda view: Displays all the expected tasks and milestones to be completed for any particular day. Simply tick off the checkbox next to your task to indicate you’re done.
Trello: Best for Project Management Beginners
What We Liked
- Free plan has built-in automation
- Easy to set up and use
- Highly functional mobile app
Where It Falls Behind
- Relies too much on third-party integration for additional functionality
- Lacks built-in Gantt chart
- Not ideal for external collaboration
Trello Monthly Pricing (per User) Discounted annual billing fees range from $5 to $17 per user. Enterprise plan requires a yearly subscription.
- Free: Free for up to 10 boards, built-in automation, templates, unlimited storage (10MB/file), 250 workspace command runs, unlimited activity log, and app integrations
- Standard: $6 for unlimited boards, checklists, unlimited storage (250MB/file) custom fields, and 1,000 workspace command runs
- Premium: $12.50 for dashboard views, workspace views, templates, data export, and admin and security features
- Enterprise Billed annually ($210.00 per user) : $17.50 for unlimited workspaces and organization-visible boards
- Free trial: 14 days (Premium only)
Trello works for companies with simpler project management needs and those needing a beginner-friendly app to manage their basic project requirements. Use it for collaborative activities like task tracking, project viewing, and brainstorming. With its Kanban-style approach, team members can instantly monitor the project flow and visualize progress at a glance.
While competitors typically boast advanced project tools, Trello keeps it simple with its five core features: templates, automation, project views, integrations, and Power-Ups. With Power-Ups, users can extend Trello functionality by adding features through plugins.
Given Trello’s simplicity, you might want to look into other alternatives if your team is involved in more complex and large-scale projects. Try monday.com, a full-fledged team management app packed with several features for project scheduling, time tracking, reporting, and real-time collaboration.
Trello Features
- Calendar view: Provides a visual overview of your project deadlines and due dates from third-party calendar apps like Google, Outlook, and Apple. It also displays members, labels, and checklists.
- Power-Ups: A collection of add-on tools that extend the functionality of your Trello board. The Power-Up directory includes up to 200 integrations for analytics, automation, marketing, and file management.
- Advanced checklist: Organizes all your tasks in a list and lets you assign a person or due date to checklist items. A checklist can be added to any card so everyone in the team knows the granular details of a specific task.
How We Evaluated the Best Team Management Apps
We handpicked a variety of team management apps based on popularity, industry sentiments, and functionality ratings among users. From there, we designed a six-category rubric to accurately evaluate and compare all the providers we covered. After computing the final scores, we selected six providers based on which ranked the highest. Learn how we evaluated our top options by clicking on the tabs below:
20% of Overall Score
We examined the subscription plans of all our top picks and gave points to those charging less than $15 for the base plan. We explored their feature inclusions (entry-level to enterprise tiers) and saw which ones have more value for money. We gave more weight to those offering a free version, volume discounts, cheaper annual fees, and a free trial for the paid plans.
25% of Overall Score
We looked for capabilities typically found in a team management app, including file storage, task reminders, time tracking, and a mobile app. We also checked if all plans support two-factor authentication to ensure account security.
20% of Overall Score
Many providers offer industry-specific capabilities to support unique team management needs. To find the best team apps, we looked for specialized features like data export, milestone tracking, and retainer management. We also reviewed the number of third-party integrations available and automation tools.
10% of Overall Score
We assessed the usability of each team organization app by testing it ourselves and analyzing customer reviews. We reviewed the feedback of recent users and checked for learning curves during the setup and configuration phase.
10% of Overall Score
For each team management software, we checked the type of customer service channels offered, like phone, live chat, email, and help desk. We gave higher points for 24/7 coverage.
15% of Overall Score
We assessed the performance of dozens of team management applications by looking at their standout features and user-friendliness. We also considered their level of popularity and value for money.
Frequently Asked Questions (FAQs)
A team management tool is a set of features dedicated to work scheduling, task assignment, team communication, and data storage. It includes features that enable managers and team members to track project progress and allocate workload accordingly.
No. Many apps for team management provide free entry-level plans that include basic features of their services. Upgrading to a premium plan won’t cost that much because pricing typically starts at $6 per user, monthly. Depending on the provider, discounts apply if you subscribe annually or sign up multiple users.
We recommend Trello because the free plan is more than enough to support a small team with basic project requirements. You get up to 10 boards, unlimited cards, built-in automation, and templates. If there’s a need to upgrade, premium plans start as low as $6 monthly. Trello is a no-brainer solution that is light on features, making it a good place to start for a team management app.
Bottom Line
A team management app is a powerful tool for managing projects and enhancing team collaboration. With so many options in the market, it’s important to find which one aligns with your team’s needs and objectives. After evaluating our options, we pick Teamwork.com to be the best overall due to its high workspace customization, rich app integrations, and intuitive interface. Sign up for its free plan to learn how it can transform your team’s workflow.