7 Best Temporary Office Rental Space Providers
Corey McCraw is a staff writer covering VoIP and Unified Communications. Corey has over a decade of experience in marketing, tech writing, and corporate communications and has even penned content for the former First Lady Michelle Obama’s Let’s Move initiative.
With more than five years of content writing experience, Sam covers office technology topics at Fit Small Business, including business phone systems and unified communications as a service (UCaaS).
This article is part of a larger series on Unified Communications.
The best temporary office rental providers offer a range of workspaces—supporting businesses in different stages of growth. While you’ll find private offices, coworking spaces, and executive suites in these providers, companies differ in starting prices, lease flexibility, information technology (IT) infrastructure, and amenity inclusions. This article takes a deep dive into the unique offerings of top temporary space providers to help you in your leasing decisions.
Based on our research of dozens of options, the top temporary office space providers are:
- Alliance Virtual Offices: Best overall option for easily setting up an office in top central business districts (CBDs)
- WeWork: Great for businesses looking for networking opportunities and different kinds of office spaces
- Regus: Ideal for companies that have teams overseas requiring well-designed, strategically located offices
- Servcorp: Excellent pick for businesses that require a reliable internet infrastructure in their office space
- Expansive (formerly Novel): Best for teams dedicated to improving team members’ health and wellness
- Galvanize: Solid choice for tech startups looking to accelerate business growth
- Alliance Business Centers: Recommended for companies venturing into local markets
Best Temporary Office Space Providers at a Glance
Best Temporary Office Space Providers | Starting Price | Amenities & Services | Tech Infrastructure |
|---|---|---|---|
 | Virtual office: $49 a month, depending on the location Meeting room: $20 per hour, depending on the location Coworking space: $150 a month, depending on the location |
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 | Virtual office: $89 a month Meeting room: $10 per seat, per hour Coworking space: $299 a month Private office: Pricing available upon request |
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 | Virtual office: $85 a month Lounge: $89 per person a month Meeting, conference, and training room: $5 per hour Coworking space: $255 per person a month Private office: $509 per person a month |
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 | Virtual office: $79.20 a month Meeting room: $50 per hour Coworking: $160 a month Private office: $1,000 a month |
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 | Virtual office: $59 a month Meeting room: $50 per hour Coworking space: $199 a month |
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 | Coworking: $280 a month Private office: $600 a month |
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 | Virtual office: $49 a month, depending on the location Meeting room: $45 per hour, depending on the location Coworking: Pricing available upon request Private office: Pricing available upon request |
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Alliance Virtual Offices: Best Overall for Easy Setup of Temporary Office Rental in Top CBDs
What We Like
- Easy setup of virtual office
- Virtual office locations in top CBDs
- Flexible virtual office packages
What's Missing
- Mail management issues, according to some user reviews
- Limited office location options compared to other players that have a presence in almost all states
- Live receptionist are services not available on basic plans for virtual office
Alliance Virtual Offices Pricing*
- Virtual office: $49 a month for a business address in New York, mail processing and pickup, front lobby receptionist, and business center services
- Meeting room: $20 per hour for a meeting room in Chicago, Illinois, a group of three, food delivery options, light refreshments, and access to Wi-Fi, printer, scanner, and copier
- Coworking space: $150 a month for a space in Houston, Texas, access to Wi-Fi, printer, and copier, complimentary coffee, and paid parking
*Pricing varies depending on the location
Alliance Virtual Offices is our top pick for easily setting up an office in the top central business districts (CBDs) of New York City, Los Angeles, and San Francisco. Based on consumer reviews online, many small businesses and startups were able to start a virtual office within one business day after sending documentary requirements and filling out the mail forwarding form.
Choosing a business address is likewise easy since the office locations are readily available on the company’s website. The virtual addresses offered are in the most coveted commercial buildings in the country, including 10 Times Square and Wall Street Office Center in New York, Westside Towers in Los Angeles, California, and One Sansome in San Francisco, California.
In terms of pricing, Alliance provides the most affordable monthly office space rental fees among the options mentioned in this article. Unfortunately, the company operates in fewer locations than the other providers. If you have teams in several different states, you’ll benefit more from WeWork or Regus’ vast geographic footprint of temporary office rentals.
Alliance Virtual Offices Features
- Mail receipt and local pickup: A representative of Alliance Virtual Offices will receive all mail and packages delivered to your virtual office address. They will sort them out and store them in a secure place until you’re ready to pick them up.
- Access to meeting rooms: If you need to meet team members or clients face to face, you have meeting credits that allow you to take advantage of Alliance Virtual Offices’ well-designed spaces. However, note that this access is an add-on when choosing the most basic virtual office plan. Rates dictate the allowed meeting duration.
- Live receptionists: Ensure that your business is able to answer all calls. The live receptionist represents your company professionally, and at the same time, screens and forwards calls to any office phone number of your choice, making for a streamlined call flow.
WeWork: Best for Networking Opportunities & Office Solutions
What We Like
- Broad range of temporary office spaces
- Unique recreational facilities
- Various options for private workspaces, including dedicated desks, office suites, and full-floor offices
What's Missing
- Office spaces more expensive than others in the market
- Limited square footage for the high cost
- Privacy, peace, and quiet are compromised when there are community events
WeWork Pricing
- Virtual office: Starts at $89 a month for a virtual business address, mail and package handling, and one coworking space booking a month
- Meeting room: Starts at $10 per seat, per hour for high-speed internet access and use of conference tools and business class printers
- Coworking space: Starts at $299 a month for access to workspace in different locations and common amenities, five meeting room credits, and 120 black-and-white and 20 color page prints a month
- Private office: Pricing available upon request for up to 20 people
WeWork is the best temporary office rental provider option when you’re looking for different work spaces and networking opportunities. Aside from the typical coworking areas, private offices, meeting rooms, and virtual offices, it offers an office suite, which is a furnished space that includes exclusive amenities, and a full-floor office that can be configured to your preference.
The office provider has indoor and outdoor corporate event spaces in varying sizes. These support different kinds of social gatherings, from town halls and cocktail parties to leadership seminars and conferences. On top of these, WeWork has a dedicated community team that initiates and organizes professional and social events, like lunch-and-learn sessions.
The dynamic community activities at WeWork, however, are sometimes overwhelming for some businesses. They could compromise peace and quiet while working. To get the privacy you need, you must have a private office that costs more than the shared space. Alternatively, it’s worth exploring a more tight-knit coworking community, like that in Expansive.
WeWork Features
- WeWork Workplace: Book a conference room and track which workspaces your team members frequently use with this app. The platform allows monitoring of both WeWork and non-WeWork office spaces.
- Full-floor office: Have a little more privacy in a WeWork building with this furnished workspace. Ideal for 20 team members and up, the office suite comes with private amenities, including executive offices, a private receptionist, and tech and security services.
- Modern amenities: Unwind with colleagues or network with other professionals at recreational spaces. Leisure amenities at WeWork include fitness rooms, swimming pools, dog-friendly spaces, and wellness rooms.
Regus: Best for Companies Establishing a Presence in International Markets
What We Like
- Flexible lease terms, offering plans for those who don’t need a space for one entire month
- Discounts available when booking via the Regus app
- Option to rent per day
What's Missing
- Pricing in the expensive range
- Poor customer service, according to some user reviews
- Extra cost on valuable services, like the live receptionist
Regus Pricing
- Virtual office: $85 a month for professional business address and mail handling
- Lounge: $89 per person (monthly) for access to any Regus lounge and access to Wi-Fi, printer, scanner, and photocopiers
- Meeting, conference, and training room: $5 per hour for a group of three, presentation facilities, and optional catering
- Coworking space: $255 per person (monthly) for coworking access and live receptionist services
- Private office: $509 per person (monthly) for private office access and office cleaning and maintenance
Regus is a well-known temporary office space provider with a vast worldwide footprint, maintaining a presence in over 100 countries and 3,000 locations. This is why it’s our top pick for businesses with teams abroad requiring office spaces. These commercial properties are in popular cities and CBDs and are highly accessible to professionals.
Adding to its allure to international companies, Regus provides access to a global business lounge network for all members. This means you get to rent short-term office spaces at any of their buildings abroad and work with Wi-Fi access. This is especially beneficial for professionals who constantly travel for work.
Unfortunately, the perks of choosing Regus come with a high cost. The pricing for both coworking and private office spaces is higher than other players in the market. If you’re looking for a more affordable solution, choose Alliance Virtual Offices instead.
Regus Features
- Access to Regus Express hubs: Aside from office spaces around the world, you’ll have easy access to workspaces and lounges in global transport hubs, like airports and railway stations.
- Airport lounge access: Regus has partnered with DragonPass and Plaza Premium Group to provide extra perks to members. With a Regus membership, you get to relax at luxurious airport lounges or take advantage of the complimentary Wi-Fi to squeeze in some work before your flight.
- Regus app: Book offices and meeting rooms around the world via this mobile platform. Even without talking to a Regus representative, you get to secure a place for your team. The app also allows users to manage payments.
Servcorp: Best for Its Reliable Internet Infrastructure
What We Like
- More affordable coworking space
- Regular social activities, like happy hour sessions and community meets
- Hotdesk guest passes at home location via monthly vouchers
What's Missing
- Offices in the United States are limited to four cities: New York, Chicago, Washington D.C., and Houston
- Local phone number available at an additional cost
- Expensive meeting rooms
Servcorp Pricing
- Virtual office: Starts at $79.20 a month for a virtual business address, local business telephone number, live receptionist, and networking opportunities with other Servcorp members
- Meeting room: Starts at $50 per hour for high-speed internet access, use of video conferencing facilities, and complimentary refreshments
- Coworking: Starts at $160 a month for the use of the space within business hours and provision of beverages (coffee, tea, and water)
- Private office: Starts at $1,000 a month for a lockable, fully furnished private office, use of coworking lounges for networking, provision of the landline phone number, and receptionist
Servcorp is the best temporary space provider in the area of technology infrastructure, as it has a global interconnected data network. The company’s robust digital infrastructure delivers up to 1Gbps internet speed, 99.99% uptime, and different internet configurations, including virtual local area network (VLAN) and virtual private network (VPN). This benefits professionals who need to be plugged in online all the time and use advanced tech for collaboration, such as unified communications tools.
Adding to the tech advantage is the company’s advanced voice infrastructure, a Cisco end-to-end network that uses cloud hub services and on-premise security. With this, maximize advanced voice-over-internet-protocol (VoIP) and conferencing capabilities and get free phone calls for at least $100 a month to local landline, mobile, national, and international numbers. These perks add more value to your month-to-month office space rental fee.
One drawback in choosing Servcorp is that the U.S. locations are limited to New York, Chicago, Washington D.C., and Houston. If you’re not operating in these cities, there’s a better chance you’ll find a short-term office space with WeWork or Regus.
Servcorp Features
- Servcorp Home: Reserve temporary office spaces and coworking and meeting rooms via this digital platform. The website is also a social networking channel that you can maximize to market your business and find business partners.
- Servcorp Onefax: Through Servcorp’s fax-to-email technology, it’s easy to send and receive faxes directly from your computer. Upload attachments to an email, and the system will deliver them as a fax. Then, by forwarding all incoming faxes to your email, you’ll receive faxes as PDF attachments.
- Global number portability: Bring your local phone number with you as you travel around the world. Even though you’re miles away from your office, you won’t miss important calls from colleagues and clients, thanks to Servcorp’s robust voice infrastructure.
Expansive: Best for Wellness-conscious Teams
What We Like
- Broad range of amenities provided in properties
- Building access control systems
- Expansive app
What's Missing
- Fewer office locations compared to other options like WeWork
- More expensive meeting rooms for those who are not clients
- For virtual office arrangements, meeting room credits are only available for high-tier plans
Expansive Pricing
- Virtual office: Starts at $59 a month for the use of business address and mail receiving (depending on the location and with a one-time setup fee of $99)
- Meeting room: Starts at $50 per hour for a group of five to 10, access to private phone booths and shared amenities (like kitchen and lounge), and provision of coffee, tea, and filtered water
- Coworking space: Starts at $199 a month for access to shared amenities
Expansive, formerly Novel, is the ideal office space rental agency for companies that want to promote better health and wellness among employees. It strategically designed work areas to allow people to connect with one another while maintaining social distancing. In terms of infection control, the company has introduced touchless faucets and hands-free restrooms, while conducting regular sanitation of facilities with germicidal cleaners.
Moreover, Expansive initiates different campaigns centered on fostering active lifestyles, including the “Take the Stairs” program. One disadvantage of choosing Expansive is the higher fee for meeting rooms. It costs $50 per hour, while for other providers like Regus, the fee is only $5 hourly.
Expansive Features
- Outdoor access: Host huddles with teams in an open space. Expansive features outdoor spaces, like roof decks, street-level patios, balconies, and interior courtyards, to allow professionals to breathe fresh air.
- Indoor bike storage: Forming part of Expansive’s wellness program, this feature encourages professionals to bike to work.
- Vending machine with healthy snacks: Eat delicious, nutritious snacks during your breaks.
Galvanize: Best for Tech Startups Preparing for Business Growth
What We Like
- Workshops and boot camps available for upskilling
- Wide range of amenities offered
- Flex membership option for freelancers
What's Missing
- Limited office location options
- High cost for coworking space and private office
- Niche coworking space alienates non-tech businesses
Galvanize Monthly Pricing
- Coworking: $280 for 24/7 access to coworking space, use of common amenities, such as the cafe and bike storage, and networking opportunities
- Private office: $600 for a group of 12, access to a furnished space, and brand signage
Galvanize is the ideal option for tech startups that want to upskill team members and accelerate business growth. Since it primarily offers software engineering and data science courses, the coworking spaces are teeming with programmers, app developers, cybersecurity analysts, and tech entrepreneurs. This gives you countless networking opportunities with like-minded individuals while enjoying the perks of a short-term office lease.
But beyond the vibrant coworking community, the actual boot camps are helpful in establishing and growing your tech business. According to several user reviews, the company has excellent instructors, a comprehensive curriculum, and promotes a fun learning experience.
Unfortunately, Galvanize only has coworking campuses in select locations in the country. As your business operations expand and establish a presence in several areas, you need to switch to an office space provider with more locations in their portfolio, like WeWork.
Galvanize Features
- Dog-friendly coworking space: Bring your furry friend to the office and have them sit in your team huddles. The dog policy at Galvanize varies by campus location and facility.
- National Mentor Network: Learn best practices and get professional advice straight from tech industry experts. You have the option to meet mentors in-person or virtually.
- Cafe: Get your morning coffee right at your own office at Galvanize. Work here if you want a more relaxed ambiance.
Alliance Business Centers: Best for Establishing a Presence in Local Markets
What We Like
- Present in over 600 locations
- Option to book day offices
- Serviced offices with modern furnishings
What's Missing
- Pricing for coworking and private offices are not readily available on the website
- Mail forwarding services in a virtual office come with additional cost
- Meeting rooms at a high cost
Alliance Business Centers Pricing*
- Virtual office: Starts at $49 a month for a professional business address in New York, receipt of unlimited mail, and use for business license and bank account opening
- Meeting room: Starts at $45 per hour for a meeting room in Phoenix, Arizona, group of three, phone system, use of printer, scanner, and photocopier, access to audio-visual equipment and presentation facilities, and provision of coffee and food delivery options
- Coworking and private office: Pricing available upon request
*Pricing varies depending on the location
Alliance Business Centers is the best option for businesses looking for a temporary office space provider with global network support that still maintains a local touch. While the company has a worldwide presence (650 locations in 40 countries), their offices in each city are independently operated. Thus, it’s more involved with the community and able to provide relevant local information to entrepreneurs new to the needed location.
The day offices at Alliance Business Centers provide a flexible solution for business executives still weighing the viability of a local market. Explore these short-term office rentals by going to their online portal and keying in locations you’re venturing into.
Unfortunately, the pricing for coworking and private offices is not published on Alliance Business Centers’ website. If you’re looking for more upfront (and affordable) pricing for these temporary office rentals, consider options from Servcorp and Expansive.
Alliance Business Centers Features
- Local receptionists: Never miss a call from clients and customers. The local receptionists at Alliance Business Centers are professionally trained to accommodate and screen calls.
- Serviced offices: Work in a space equipped with IT tools. When you rent this temporary office space at Alliance Business Centers, you’ll also have access to board rooms, conference rooms, and training rooms.
- Meeting rooms: Choose among a variety of meeting rooms based on your needs. Here, you get to gather teams in interview rooms, conference rooms, and training rooms.
How We Evaluated the Best Temporary Office Space Provider
With modern work becoming more flexible, several office space rental agencies have emerged, offering unique solutions to businesses. To filter options in the market and determine the best, we looked at these different criteria points for each provider we evaluated:
20%
Pricing & Flexible Leasing Options
20%
Geographic Footprint & Community Environment
20%
Technology & Support
20%
Conference Rooms & Meeting Space
20%
Decor & Amenities
20% of Overall Score
Beyond affordability, we looked at how the costs for renting a workspace offer value for the money—taking into account the included amenities and services inherent in the packages. We also weighed the flexibility of short-term office space rental arrangements and if it would be easy for businesses to augment or reduce the amount of space for lease.
20% of Overall Score
We prioritized temporary office space companies that operate in several locations in the U.S. and worldwide. We favored those that have offices situated in central business districts, which are accessible to most professionals. Similarly, we assessed the kind of community each provider promotes in their spaces.
20% of Overall Score
We assessed if the providers offer Wi-Fi access, phone system, and conferencing capabilities. We also noted if there’s a dedicated on-site IT team that maintains the reliability of digital infrastructure and offers support to businesses that rent temporary office spaces.
20% of Overall Score
We looked into the availability of spaces that let businesses collaborate, as well as the capacity of these meeting rooms. Aside from the actual work area, we considered the included services, such as the use of a phone system and presentation facilities, and the provision of snacks and beverages.
20% of Overall Score
We prioritized office rental agencies that have modern furnishings in their spaces. We favored those that have add-on amenities, including recreational and entertainment facilities.
*Percentages of overall score
Bottom Line
Businesses have various options when finding a temp office space provider, from companies with conventional coworking spaces to those with niche work areas. Out of all the great choices in the market, Alliance Virtual Offices tops the list because of its affordable pricing, flexible virtual office packages, strategic locations, and on-demand meeting rooms.
The well-designed, modern workspaces are equipped with technology, including fast, secure Wi-Fi. If you’re scouting for your next office, consider the options provided by Alliance Virtual Offices.
