The best virtual office matches your business’ unique needs, whether that’s legal support, flexible workspace access, or an established image. A few stand out for their strong blend of professional addresses, receptionist services, and on-demand office space, while others focus on specialized features like compliance handling or cost-effective mail management.
- Davinci: Best overall full-service virtual office
- Northwest Registered Agent: Best for legal document handling
- Alliance Virtual Offices: Best for occasional office use
- Regus: Best flexible, global workspaces
- Servcorp: Best combined virtual and physical office presence
- iPostal1: Best professional address solution
The Fit Small Business editorial process follows strict standards to ensure that our best answers are founded on the basis of accuracy, clarity, authority, objectivity, and accessibility. Drawing from over four years of experience evaluating virtual office companies and flexible workspace solutions, I’ve identified industry-leading office providers and popular choices among business professionals, thoroughly assessing each through an in-depth review.
Review my full methodology to learn more about my evaluation process and criteria.
Best virtual office companies compared
Best virtual offices | Monthly starting price | Key features | Our rating |
|---|---|---|---|
 | $49 |
| 4.95 out of 5 |
 | $29 |
| 4.49 out of 5 |
 | $49 |
| 4.41 out of 5 |
 | $123 |
| 4.20 out of 5 |
 | $168 |
| 4.07 out of 5 |
 | $59.99 |
| 3.62 out of 5 |
Davinci: Best overall full-service virtual office
Pros
- Offers professional support center services like fax and printing
- Lists over 20,000 meeting spaces
- Provides registered agent services
Cons
- Charges an extra fee for the virtual office setup
- Offers paid number porting priced at $250
- Limits free call forwarding to 99 numbers
My expert opinion
Davinci is the top pick for businesses looking for a full-service virtual office setup without the overhead of a traditional space. From a professional business address to meeting room access, it’s built to support both remote teams and client-facing companies. It’s a great fit for entrepreneurs, consultants, and small teams who need a polished presence and occasional in-person interactions.
In addition to virtual office services, Davinci offers live answering for call management and web chat for a functional online storefront. Admin services are available for appointment scheduling and order processing assistance.
Unfortunately, Davinci charges separately for its business address, live receptionist, and meeting spaces. If you’re looking for an all-inclusive virtual office plan, check out Alliance Virtual Offices. A monthly subscription includes a business address, mail receipt, website, and the option to add a live receptionist service.
Plans | Virtual office | Meeting rooms | Call answering | Registered agent |
|---|---|---|---|---|
Starting price | $49 per month | $10 per hour | $129 per month | $129 per year |
Apart from a professional address, Davinci’s virtual office plan includes mail receipt and forwarding, a lobby greeter, and complimentary access to wireless internet and coffee. An additional payment is required for premium services such as catering, live receptionist, high-speed internet, and presentation tools to facilitate seamless business operations.
- Business support center: Have important business documents ready using the center’s copying, color printing, and faxing services. Office supplies are also available.
- Lobby directory listing: Establish credibility and professionalism by posting your company’s name in the official lobby directory.
- Offices for different needs: Book permanent offices, meeting rooms, coworking spaces, and event venues.
Davinci has virtual addresses in modern downtown offices. (Source: Davinci)
Northwest Registered Agent: Best for document handling
Pros
- Accepts Amazon verification cards
- Offers free credit card processing consultation
- Includes a business phone number in the basic plan
Cons
- Limits locations to just 13 states
- Lacks clarity on conference room rental fees
- Doesn’t have coworking spaces and private offices
My expert opinion
Northwest Registered Agent shines for companies prioritizing privacy and compliance, making it ideal for handling legal documents and registered agent services. It’s especially useful for LLCs, startups, or businesses operating across multiple states that need a reliable point of contact for legal notices. Its streamlined service helps you stay compliant without the hassle, while still offering basic virtual office features.
This provider ensures transparent pricing — free of hidden fees and long-term contracts, combined with strong compliance support. It’s an excellent choice for businesses seeking reliable legal and admin assistance.
Despite being budget-friendly, Northwest Registered Agent operates only in a select number of states in the US. If you want to set up an office in locations not covered by Northwest Registered Agent, you’ll likely find it in Regus, as it has a more vast geographical footprint.
Virtual office: $29 for a business address, same-day unlimited digital/physical mail forwarding, phone service, real office lease, and suite number
- Free credit card processing consultation: Find the best and cheapest payment collection options. Cheap rates and prenegotiated contract terms let you introduce hassle-free payment platforms for your clients.
- Registered agent: Ensures your business receives all legal documents from local law enforcement agencies like the Federal Motor Carrier Safety Administration (FMCSA BOC-3) trucking filing.
- Mail forwarding: Avail of the platform’s mail forwarding service and get a prime address and a unique suite number. Users are provided a secure online account, real-time digital notifications, and same-day digital scanning or weekly physical mail forwarding.
Get free legal documentation templates for convenient filing. (Source: Northwest Registered Agent)
Alliance Virtual Offices: Best occasional office space use
Pros
- Provides on-demand access to meeting rooms and office spaces
- Has on-site amenities like a photocopier and printer
- Comes with over 50 phone features
Cons
- Imposes a pricey $200 one-time setup fee for virtual offices
- Charges for virtual numbers
- Lacks meeting room and private office time access in the Platinum Plan
My expert opinion
Alliance Virtual Offices is perfect for professionals who occasionally need access to a physical office or meeting space. You get a legitimate business address and mail services, but the real value is in its pay-as-you-go workspace access, which keeps costs down. It’s a solid choice for remote workers, freelancers, and consultants who want to meet clients face-to-face once in a while without committing to a full-time lease.
All live receptionist plans include an after-hours greeting, interactive voice response (IVR), voicemail, and custom menu audio. Alliance Virtual Office’s live answering plans offer unlimited local and long-distance minutes, auto attendant tools, custom recording, and a professional appointment scheduling app. You also get a dedicated business number without setup fees.
However, similar to Davinci Virtual Office, Alliance Virtual Services has a drawback: you must pay a $200 one-time setup fee to get started. If you don’t want to spend more, go for Northwest Registered Agent, as its virtual office plan only costs $29 monthly.
Alliance Business Centers offer flexible office packages based on your needs and budget. Custom rates apply by location.
Alliance Virtual Offices’ Platinum virtual office plan includes a professional business address, mail handling, a lobby receptionist, and access to meeting and private office spaces. The Platinum Plus plan adds up to 16 hours of meeting room or private office usage to all the features included in the Platinum package.
- Office spaces: Book meeting rooms and coworking spaces as needed. The Platinum Plus plan offers meeting rooms for up to 16 hours. Coworking plans give users full-time access to their chosen workspace monthly.
- Valuable amenities: Visit the business center to print important documents. Other amenities offered include coffee and snack stations.
- Business phone number: Choose between local and toll-free numbers, depending on your business needs. Maximize over 50 phone system features, including call screening, call recording, call waiting, caller ID, call blocking, and after-hours greetings.
On-site receptionists handle your mail and packages. (Source: Alliance Virtual Offices)
Regus: Best flexible, global workspaces
Pros
- Allows users to change locations
- Offers custom office spaces
- Extends its geographical footprint overseas
Cons
- Can be unresponsive in terms of support
- Complicates the cancellation of the autorenewal process
- Lacks check deposit by mail
My expert opinion
Regus stands out as the best virtual office service with its vast global network and flexible virtual office spaces, making it the go-to for businesses with hybrid or international needs. Whether you need a virtual address, coworking space, or private office, Regus offers scalable solutions in over 100 countries. It’s a smart option for growing teams, digital nomads, and companies expanding into new markets.
One of our top temporary office providers, Regus, has membership access to lounges, coworking spaces, and offices as needed. Clients can use coworking spaces and private offices daily or opt for a monthly package offering five, 10, or unlimited days. Easily reserve a place using the Regus app and manage your account and bookings all in one place.
While Regus charges reasonably for business addresses, it gets more expensive if you consider a more comprehensive package or an in-demand location. For example, depending on the business address, an office in Central Hong Kong ranges from HK$ 528 to HK$ 1,028 per month. Northwest Registered Agent is your best bet if you’re looking for an affordable virtual office, as it only costs $29 per month.
Plans | Virtual Office | Virtual Office Plus |
|---|---|---|
Cost | $123 per month | $172 per month |
Regus offers two virtual office plans with prices that vary by state. The Virtual Office plan includes telephone answering services and business lounge access, while the Virtual Office Plus further includes up to five days of private office use per month. Each plan builds on the previous one, catering to different levels of flexibility and business support.
- Airport lounge access: If you’re constantly traveling for work, you’ll benefit from Regus hubs in airport terminals. Here, you get access to Wi-Fi, enabling you to squeeze in work between flights.
- Community networking: On days when you meet the team physically at a Regus office, you can meet other professionals and entrepreneurs at events organized for the community.
- Professional receptionist: Maintain a professional image when clients and partners visit your virtual office to drop off packages or meet you face-to-face. The highly trained receptionist will welcome your guests.
Regus ensures safe and hygienic coworking spaces. (Source: Regus)
Servcorp: Best combined virtual & physical office
Pros
- Grants the first month of virtual office subscription for free
- Offers up to 3 hours use of global coworking spaces
- Provides fully equipped meeting rooms, video conferencing, and boardrooms
Cons
- Has a pricey entry-level plan
- Provides dedicated phone numbers with extra fees
- Limits office spaces to four cities: New York, Chicago, Washington, D.C., and Houston
My expert opinion
Servcorp offers a premium mix of virtual and physical office services, designed for businesses that want to project a high-end image. With live receptionists, prestigious addresses, and access to private offices and boardrooms, you get the full executive suite experience. It’s ideal for law firms, consultants, and boutique agencies looking to blend remote work with luxury office access.
Work environments include office spaces, virtual offices, and coworking options like hot desks and dedicated desks. A Servcorp coworking membership includes secure, high-speed Wi-Fim and monthly vouchers for coworking services (e.g., printing). It also gives you access to a full secretariat team and IT support and 50,000-plus community members with whom to collaborate or exchange business. This virtual office solution provides 150-plus hotspots across the globe.
While Servcorp clients have access to 150-plus global locations, before subscribing to Servcorp’s virtual office solutions, note that it only operates in four US cities: New York, Chicago, Washington, D.C., and Houston. If your target location is not included in its portfolio, choose Regus or Davinci Virtual Office, both of which have a more extensive geographical footprint than Servcorp.
Plans | Virtual Office | Premium Virtual Office |
|---|---|---|
Starting fee | $168 per month | $450 per month |
All plans include a prestigious address, mail management, online facility booking, local phone number, receptionist, and meeting room access. The premium plan offers the most coworking lounge hours, private office access, and exclusive services like secretarial support, IT assistance, and fax-to-email.
- Secretary and receptionist: A virtual receptionist picks up and redirects incoming calls to appropriate channels, ensuring you get all the important client messages. The virtual secretary, on the other hand, handles all the administrative tasks, such as email and fax requirements.
- Mail forwarding: Servcorp has flexible mail forwarding options so that even if you’re a highly mobile team, you’ll get the packages and mail you need wherever you are.
- Lockable storage: Securely store personal belongings in coworking spaces with storage. This private storage allows work equipment and facilitates an organized environment.
Work in private, booth-style coworking spaces in Servcorp. (Source: Servcorp)
iPostal1: Best professional address solution
Pros
- Offers mail and package management
- Accepts Amazon verification cards
- Comes with unlimited free secure cloud storage for scans and voice messages
Cons
- Imposes a 5/10/30 day storage limit depending on package size
- Has pricey live call answering plans starting at $99 monthly
- Charges 0.15 cents per page for incoming international faxes
My expert opinion
iPostal1 is best for businesses that want a cost-effective professional address with digital convenience. You can manage mail online, choose from hundreds of real street addresses, and even add phone or fax services as needed. It’s a practical solution for solo entrepreneurs, ecommerce sellers, or anyone who wants a credible business presence minus the physical footprint.
If you need access to your mail and parcels in multiple locations, iPostal1 offers a user-friendly app for viewing, forwarding, scanning, or shredding mail. Enjoy a range of mailbox features, such as 30 days of mail storage, shipping insurance, and unlimited storage. For packages, ship to unlimited addresses with $100 of insurance with UPS, FedEx, and DHL. If you need extra insurance, it’s available for just $4 for every $100.
On the downside, iPostal1’s features are geared towards virtual mailbox solutions, and its virtual office is limited to US locations. For a full-fledged virtual office complete with receptionist, business support, and office spaces, give Davinci a try.
Plans | Office 120 Toll-free | Office 120 Toll-free | Office 120 Toll-free | Office 120 Toll-free |
|---|---|---|---|---|
Starting fee | $59.99 per month | $69.99 per month | $79.99 per month | $89.99 per month |
Virtual office plans vary based on mail volume and phone service type. Each plan includes a real physical street address, remote mail management, voicemail, and the ability to receive mail under your business name. Higher-tier plans add toll-free phone, fax, and voicemail services. Get two months free of virtual office services if you make an annual prepayment.
- Document scanning: Receive scans of urgent mail and view them as PDFs in your digital mailbox within hours. Store your mail and messages in the cloud with unlimited free storage for scans and voice messages.
- US or international mailing address: Get a physical street address, not just a P.O. Box, and receive mail and packages from any courier. Use this address for banking, credit cards, and business or personal transactions.
- Check deposit service: As long as your bank accepts mail-in deposits, iPostal1 can deposit checks directly into your account when you’re away or on travel.
Access your digital mailbox using iPostal1’s app or website. (Source: iPostal1)
How I evaluated the best virtual office companies
The market is teeming with various agencies offering legitimate business addresses and flexible workspaces. The best virtual office companies were assessed using weighted criteria covering pricing transparency, features, workspace options, and customer support. Each factor was scored to ensure a fair comparison that highlights strengths and limitations.
25% of Overall Score
I prioritized transparent, month-to-month pricing without hidden or setup fees. Providers offering straightforward pricing structures and affordable monthly plans scored higher.
25% of Overall Score
Essential office amenities, such as professional business addresses, geographic coverage, phone services, and mail handling options, were evaluated. Virtual office companies with extensive location coverage and inclusive service offerings received better ratings.
25% of Overall Score
Workspace flexibility, including the availability of meeting rooms, coworking spaces, on-site staff, and business incorporation support, was examined. Virtual office providers delivering diverse workspace options and specialized services earned higher marks.
25% of Overall Score
I rated customer support based on service hours, communication channels, and the availability of helpful knowledge bases. Providers offering extensive customer service hours and multiple support channels ranked highest.
Key Factors to Consider When Choosing a Virtual Office
Picking the right virtual office can boost your professional image and streamline your daily operations. Consider these key factors to make sure your choice aligns well with your business needs:
- Location and address reputation: Your virtual office address should ideally be located in a recognized business district. An established location adds credibility, attracts clients, and positively impacts your brand image. More importantly, ensure the address aligns with the markets you’re targeting.
- Flexible pricing and transparency: Choose a provider with straightforward, transparent pricing, offering flexible terms without hidden fees. Look for month-to-month plans or easy contract adjustments to accommodate future needs. Clear pricing helps you manage your budget effectively from the outset.
- Comprehensive support and services: Evaluate the range and quality of included services, such as mail handling, call answering, and receptionist support. Reliable and professional services streamline tasks and let you focus on more critical business activities.
Alternatives to Virtual Offices
Virtual offices aren’t the only solution to establish your business presence; several alternatives may suit your work style and budget better. Explore these popular options to find the best fit for your operations:
Coworking spaces
Coworking spaces provide shared work environments with flexible terms, ideal for collaboration and networking opportunities. They typically offer amenities such as meeting rooms, events, and high-speed internet. A good choice if you need occasional physical workspace and community interaction.
Private office rentals
Private offices offer dedicated workspace and greater privacy, ideal for teams requiring more confidentiality and permanent setups. These spaces usually include more extensive facilities like personal storage, private meeting rooms, and personalized office branding. Suitable for businesses ready to commit to a physical presence.
Home office
Operating from a home office is cost-effective and convenient, especially suitable for solopreneurs or remote teams. This option eliminates commuting and offers flexibility, though it requires disciplined boundaries between work and personal life. Perfect for professionals who value autonomy and simplicity.
Frequently asked questions (FAQs)
Yes, virtual offices are worth it, especially for solopreneurs or startups looking to establish a professional presence without the high costs of leasing physical space. A virtual office provides a business address, mail handling, and phone reception, allowing small teams and startups to appear credible and handle operations remotely.
The best virtual address for a limited liability company (LLC) depends on your specific needs, but Northwest Registered Agent is our top choice if you prioritize affordability. Starting at $39 (plus state fees), Northwest offers one free year of registered agent service, business address, and LLC operating agreement.
Yes, the Internal Revenue Service (IRS) accepts virtual addresses provided they’re real, physical street addresses instead of post office boxes. Regus and Davinci offer compliant options when registering your business or filing taxes. Just make sure the address has a lobby receptionist during business hours to receive official mail.
Bottom line
The best virtual office services deliver cost-effective solutions for those looking to establish a professional presence in prestigious locations without the cost of physical space. Many also integrate tools for unified communications, helping teams collaborate seamlessly across locations.
After our evaluation, Davinci Virtual emerged as the top choice because of its extensive global coverage, affordable pricing, and comprehensive range of services, including live receptionist support. Start with Davinci Virtual for just $49 per month to enhance your business presence and efficiency.