The best office gadgets are excellent investments to improve work productivity and create a healthier work environment. From wireless keyboards to pen scanners and standing desks, these high-tech devices offer more flexible capabilities like wireless connectivity, ergonomics, and voice control. Check out our top recommended 28 cool office gadgets to give you a more comfortable, focused, and productive workspace setup.
Best Office Gadgets at a Glance
Computer accessories deliver a range of features that expand the functionality of an existing computer setup. From portable monitors to wireless chargers, here are desk office gadgets to help you get the most out of your computer system.
1. Portable Monitor
A portable monitor is just like any other monitor but works like a second screen connected to a laptop or desktop computer. It is exceptionally lightweight and has extra features like touchscreen input and orientation control. A portable monitor extends the screen space—ideal for working graphics or multiple apps.
2. Wireless Keyboard
Wireless keyboards are designed for long-range use, allowing you to position them in places that the wired version cannot reach. They are portable and communicate using signals like Bluetooth. Different styles are available, including ergonomically designed models.
3. Wireless Mouse
Similar to a wireless keyboard, a wireless mouse offers the ergonomic advantage of not being tied to a computer. Use it for presentation settings to control the screen or slideshow from any part of the room. It has special features like laser pointers and multiple buttons.
4. External Hard Drive
Price: $49.97 to $134.99
Unlike a hard drive readily installed in a computer, an external hard drive is a portable gadget for storing and backing up files across multiple devices. Compared to cloud storage services that require the internet, an external hard drive can be disconnected from the computer at any time without losing important data.
5. Wireless Charger
Price: $99.99 to $119.99
Wireless charging offers a safe and convenient way to transfer power to mobile devices by eliminating the need for messy cables. They come in different versions, such as desktop pads, smartphone stands, mounts, and magnetic pads.
6. Programmable Keypad
Price: $59.99 to $71.72
A programmable keypad is a collection of customizable hotkeys that lets you access frequently used websites, apps, and folders. They’re popular among streamers, but also useful for office workers needing quick access to certain tools without constantly opening tabs and windows.
7. USB Docking Station
Price: $194.99 to $199.95
A docking station works like a port replicator by expanding the number of ports to connect multiple devices like printers and external hard drives. This desk gadget reduces the need for several adapters and wires and combines several ports, such as the Ethernet, video graphics array (VGA), card readers, and USB-C.
8. Screen Mirroring Device
Price: $29.99 to $69
Screen mirroring lets you wirelessly share the content playing on your mobile device to a larger display like the TV or monitor. This is ideal for office collaboration, training, and presentations. You’ll also hear the term casting, which involves sending the media on a larger screen without playing it on the device you’re sharing from.
In the era of remote working, communication is a key priority in any thriving business. That is why choosing the right communication device affects the speed and efficiency of delivering data to stakeholders. Take a look at these gadgets built for office communication.
9. VoIP Phone
These types of phones use voice-over-internet-protocol (VoIP) technology to place and receive calls via the internet. It benefits businesses looking for a low-cost way to streamline their phone network and access capabilities beyond voice calling. Although they work as physical phones, they can be powered by cloud-based phone software to reap the many benefits of a full VoIP phone system.
If you’re looking for the best VoIP provider for small businesses, here’s a quick rundown of our top recommendations:
10. Analog Telephone Adapter
Price: $69.99 to $99.99
An analog telephone adapter (ATA) allows analog devices like landlines or fax machines to connect to the internet. The ATA converts analog signals to a digital format to transmit calls over the VoIP network, reducing costs for local and international calls. VoIP providers like Ooma offer a free home phone service with the purchase of their ATA device called Ooma Telo.
Price: $3,199 to $5,799
While smartboards are commonly used in classrooms, they are also useful in office settings, such as presentations, training, and video meetings. It is a digital whiteboard that uses touch and stylus input to interact with media content. The smartboard stores any information written on it and displays any multimedia content, such as video, collaborative documents, and website browsers.
12. Conference Room Equipment
Price: $119.99 to $249
Room devices are bundled video conferencing equipment that integrates speakers, microphones, and HD cameras—saving you the cost of buying separate components. They are optimized for conference room use with auto-framing and speaking tracking capabilities. This is particularly useful for hybrid team meetings in medium- to large-sized conference rooms.
Office workers rely on productivity tools to perform manual and repetitive tasks. This could be anything from note-taking to digitizing handwriting or highlighting important points. Below, we list the best office gadgets to improve productivity and make complex work easier.
13. Digital Notebook
Price: $279 to $449
A digital notebook is a sleek touchscreen device that replaces the physical presence of paper. It digitizes handwritten notes and integrates with a cloud storage app for note accessibility. Smart notebooks like the reMarkable 2 convert handwriting into digital text and store e-books, PDFs, and to-dos.
14. Smart Pen
Price: $129 to $130
Similar to a standard pen, a smart pen uses ink but remembers every page stroke you make. Some models come with a mic that records spoken words and automatically synchronizes them to what you’re writing. The pen stores the digital copy of your notes, which can be transferred to another device via USB. This makes note-taking less stressful during meetings by reducing the risk of missing important details.
15. Pen Scanner
Pen scanners are cool desk gadgets that convert scanned text into digital format. Use it on any printed text like books, newspapers, magazines, or documents. Other models have specialized features like a translator and text-to-speech. This enhances work efficiency by speeding up the process of capturing text from different sources.
16. Label Printer
Label printers are portable printers that wirelessly print labels from a smartphone, laptop, or tablet. It transmits the text from a computer to be printed on label sheets or self-adhesive tapes. Aside from printing labels, a label printer is widely used in product packaging like creating QR codes.
Office Environment Gadgets
In today’s rapidly changing work environment, having a productive workspace is a must. Employees prefer an office setting that motivates them to stay focused on their tasks without disruptions. Below, we introduce six gadgets to make your office a great place to work.
17. LED Desk Lamp
If you’re working from home, investing in good lighting enhances concentration and makes you feel more alert without causing too much eye fatigue. There’s a wide range of desk lamps in the market built for modern functionality, just like the UPLIFT Desk Lamp. It uses three color temperatures, energy-saving LED bulbs, and multiple pivot points.
18. Mesh Wi-Fi
Price: $89.99 to $194.99
A mesh Wi-Fi is a network device that covers every inch of your office with consistent wireless signals. Unlike a Wi-Fi extender that requires creating a separate network, mesh Wi-Fi increases your internet range through a streamlined connection. It comes with enhanced security through automatic firmware updates.
19. Noise-canceling Headphones
Noise-canceling headphones are a must-have office gadget for remote employees and those working in open office environments. Equipped with noise-canceling technology, these headphones tune out all the unwanted sounds and have special features like long battery life, comfortable fit, and ambient sound mode.
20. Portable Power Station
Although a power outage at work is something we don’t anticipate much, having backup electricity comes in handy in case of emergencies. Portable power stations make the best home office gadgets since they are designed to be compact, with several plug-in outlets to charge office gadgets like laptops, tablets, and smartphones.
21. Smart Coffee Maker
A coffee maker is an office pantry staple, especially for employees needing a caffeine kick. A smart coffee maker has a dedicated app that allows customization of brewing time, serving sizes, temperature, and recipes. It includes energy-saving capabilities and integrates with voice assistants like Alexa.
22. Smart Door Lock
Where to buy: Yale
Gone are the days of using multiple keys to secure your office space. A smart door lock lets you remotely control and monitor who comes in and out of the door with a single tap on your smartphone. Different models may either come with Bluetooth or Wi-Fi connectivity as well as special features like access codes, a bump guard, mobile alerts, and keyless entry.
23. Air Purifier
As a result of the COVID-19 pandemic, employers have taken a renewed approach to improving the indoor air quality of their buildings. Air purifiers are reliable cleaning systems that capture various contaminants, including viruses, bacteria, dust, and mold, making them one of the best gadgets for the office. They are often equipped with voice control, sleep mode, and washable filters.
With so much life spent at work, an office environment should be as comfortable and healthy as possible for the workforce. Office ergonomics supports employees’ overall well-being by providing tools that promote good posture and body mechanics. From desks to chairs and seat cushions, here are the must-haves of an ergonomically designed workstation:
22. Standing Desk
Price: $569 to $648
Sitting for long periods in the office affects posture and leads to serious health issues like obesity and heart disease. Standing desks eliminate the harmful side effects of prolonged sitting. With the push of a button, these height-adjustable desks let you easily switch between sitting and standing. They come in different sizes, heights, and customization options.
25. Ergonomic Chair
Similar to a standing desk, an ergonomic chair is designed to reduce discomfort from sitting for long periods. It supports the body at various points, including the spine, joints, shoulders, and hips. These adjustable chairs vary based on height, width, armrest adjustment, mobility, and fabric.
26. Seat Cushion
Where to buy: Amazon
A seat cushion is a low-cost alternative for experiencing optimal comfort while sitting. Seat cushions are made up of gel or memory foam with contoured builds, helping relieve lower back pressure and reduce muscle stress.
Price: $39.95 to $44.67
Where to buy: Ergofoam
Footrests promote comfort and correct posture by facilitating movement and elevating the feet at a comfortable height. This is ideal for those of average or shorter height who can’t sit flat-footed with their back supported in the chair. Aside from stationary footrests, other models facilitate various movements, such as swinging, rocking, and swaying.
28. Monitor Stand
Price: $160.15 to $269
Monitor stands enhance workspace ergonomics by allowing the user to adjust the monitor at a comfortable viewing height and angle. Adjustable monitor stands encompass different types, such as dual stands, full motion, vertical monitor stands, and monitor risers.
Whether you’re upgrading your workstation or starting a business, planning your office space is a great way to start. Check out our guide on how to set up an office to find out which items and equipment you will need.
Frequently Asked Questions (FAQs)
Yes. Wireless devices are more adaptable and flexible than their wired versions. Freedom from wired connections makes it easy to set up and prevents unnecessary desk clutter.
The benefits of office ergonomics go beyond an employee’s physical health (e.g., posture)—it also has a significant impact on their mental health and overall well-being. These include lower stress levels, improved mood, heightened focus, and better heart health.
The answer depends on the level of sound frequency. Noise canceling works in environments with low-frequency bands, between 50Hz and 1kHz. Examples include train, airplane, and engine sounds. However, noise-canceling headphones can be finely tuned, but they can only achieve 20 to 40 decibels of noise reduction.
We gave you the 28 best office gadgets that make coming to work a more comfortable and motivating experience. Upgrading your office desk gadgets doesn’t have to be expensive because several brands can cater to your budget and priorities. Make sure to explore your options to find the best fit not only for your office setup but also for the needs of your employees.