To maintain office productivity and a competitive edge, small businesses often invest in must-have new technology and top-rated office equipment. The good news is that you can get many of the top office gadgets without breaking the bank. We asked peers and experts to share their favorite new desk gadgets. See our top picks below.
Here are the top 35 office gadgets and desk tech must-have items for 2019:
Brenda Manea, Senior Account Executive, BAM Communications
AirBar is a sleek, lightweight device that turns your regular laptop into a touchscreen instantly. Attach the bar to the bottom of your laptop display via magnets, plug in via universal serial bus (USB), and use anything from a paintbrush to a gloved finger to interact with your screen. It is compatible for both Windows 10 laptops and Macs. Small businesses can invest in an AirBar to use on laptops to improve interactivity in video conferences, meetings, and client presentations.
Lisa McGreevy, Technology Expert, Fit Small Business
If you haven’t yet made the switch to a voice-over-internet-protocol (VoIP) phone system, now’s the time. VoIP phone systems, like those from Aircall, work off your business Internet connection instead of a traditional landline. They are less expensive than landlines and offer additional features, such as portability―make calls from your phone, desktop, or mobile device―and integrations with other business software.
3. Flippable Platform Electric Standing Desk
Cindy Fitterlab, Manager, Fitfit Health
The gadget I love to use is the flippable platform electric standing desk. It allows me to switch between standing and sitting easily when I’m working. Oversitting has caused me to develop back pain that went away after I got a standing desk and started standing at work. It also cures food coma and keeps me productive even after a heavy lunch. I find the standing desk to be indispensable. I can no longer go back to sitting all day at work.
Virginia Mayo, Public Relations, Newell Brands
Small businesses trust their label workload to the DYMO LabelWriter 4XL―a fast, cost-effective label printing solution. This wide-format label printer accommodates the entire line of DYMO LabelWriter labels for maximum flexibility and is compatible with a variety of popular online selling platforms and shipping carriers. You can use this nifty office gadget to print shipping labels, warehouse labels, barcode and identification labels, bulk mailing labels, custom labels, and more.
Remi Del Mar, Product Manager, Epson America, Inc.
Epson’s interactive BrightLink Pro platform provides an innovative solution to optimize productivity in today’s modern meeting rooms. It is a projector designed for an interactive display that can link and share information from multiple sources in the form of a digital whiteboard, video conferencing display, or giant tablet when connected to your computer.
Stephen Roome, Channel Manager, TRENDnet
The Universal USB 3.0 Docking Station makes connecting my laptop to my office work station a breeze. I only need one cable to connect everything to my laptop. I connect my two monitors, keyboard, mouse, headphones, network access, and some other stuff to the docking station, and then I connect my laptop to the docking station. I don’t have to deal with a bunch of wires, plus I don’t have enough ports on my laptop to connect all the devices I need at work.
Amy Smith, Editor, Fit Small Business
My favorite tech gadget is the Anker PowerCore power bank. Most of the time, I work from my home office. However, occasionally, I like to take advantage of my remote position by working at the beach or coffeehouse. There isn’t always an available outlet and, when my iPhone or iPad start to lose their charge, I can plug them into my power bank. It’s a quick way to get my batteries back up and running so I can keep working and drinking better coffee than I have at home.
Jonathan Taylor, Senior Marketing Manager, Klipfolio
Get your office into shape with a wall-mounted TV dashboard. Display your business performance to the entire office by combining a web dashboard tool with a casting device like AirTame, Rise Vision, or Chromecast. It looks cool, and it’s an innovation that promotes a culture of data transparency.
Mark Shearer, President & Executive Vice President, Global SMB Solutions, Pitney Bowes
The SendPro C-Series is the next generation office sending solution. It is a digital multicarrier platform that enables offices of all sizes to easily select the ideal sending option for every parcel, letter, and flat package they send, while also providing full tracking and delivering savings across carriers and up to 39% off USPS retail shipping rates. Businesses can now securely access package shipping, mailing services and related applications from a laptop, mobile device, or integrated Android tablet. There is nothing else on the market right now that marries shipping and mailing into a digitally connected sending device.
Jason Aten, Staff Writer, Fit Small Business
My favorite desk gadget is a good pair of headphones or earbuds. I’m a big fan of the Apple AirPods because of how simply they connect to and switch between devices like my iPhone or MacBook Pro. They sound great and because they aren’t noise canceling―they let in enough outside sound to keep engaged with my surroundings.
They’re also ideal for quickly making phone calls either from my iPhone or VoIP software on my computer. The fact that I can pop them in their charging case and fit them in a pocket to take anywhere easily is a nice bonus. In fact, using Inkhead, you can order earbuds for your team branded with your company logo.
Holli Cheung, Media & Communications Manager, iStorage Limited
Hardware encrypted hard drives (HDDs) and solid state drives (SSDs) provide high-capacity, secure portable storage. This is great for businesses that collect sensitive data and then need to transport it. HDDs can save more data, but SSDs are considered to be more durable. IStorage’s HDDs and SSDs are pin-authenticated and are ideal for those needing to keep their data secure and protected, whether at work, traveling, or within their home office.
Jeremy Rose, CEO, Certa Hosting
The one gadget I use frequently is a USB coffee warmer for my office mornings. I love the way it looks and the way people often glance at my desk when they see it. The cup warmer is an interesting piece of tech that, while not replacing insulated bottles, makes for a nice piece of small talk.
Matt Crawford, Account Director, Pale Morning Media
Make sure you have a multitool in the office. Screws will come loose, nuts will need to be tightened, wires will have to be stripped, and packages will have to be opened. Perhaps an adult beverage or two will need to be opened to share on a celebratory occasion. When there’s no room (or budget) for a full-on toolbox for the office, a multitool offers a great option. Check out the SOG Q3 Baton. It’s easy to fold up and put into a desk drawer but has enough tools to get a vast number of small jobs done.
Saku Everi, Director for Marketing & Communications, The Button Corporation
In an office environment, bttns are used as a shortcut to products or services, or to trigger entire workflows. This product lets you complete most office tasks like reordering office supplies, ordering a call-back from tech support, booking a vacant meeting room, and marking timesheets at a press of a button. Bttn comes with standalone connectivity for easy deployment, as well as integration tools.
This app-controlled mini robot ball is a desk gadget can help make your workplace friendly to those with disability issues. Your mini ball can also keep your client’s kids occupied. It comes in several options. You can program it to drive with nothing more than your facial movements. While designed as a game tool or coding practice robot, it can also be used to help those with limited mobility participate in group activities or video games.
When you’re moving around a lot as a business owner, it’s easy to misplace your keys. Because your keys are so important to managing your company operations, why not invest in a KeySmart Pro keychain for yourself and your managers? It can geo-locate lost keys. Isn’t that safer than hiding extra business keys under your work vehicle and office doormat?
This access control system gives your little office the high-tech feel of a professional security system providing access only to those you authorize to enter. The DX Series Four Door Access Control Package can provide security entrance points for up to four doors so that you’ll know when someone enters or exits your building.
The Courant Wireless Charging & Accessory tray is a desk gadget that serves as a drop zone for your electronics and can help your staff keep their mobile devices charged too. Consider placing one at your reception desk or in your company break room. That way there’s no excuse for your employees to reply with, “I didn’t get your text,” while refilling their coffee.
As one of the germiest items in your home or office, your phone needs a bath. While you can’t toss it in the breakroom dishwasher, you can clean and sanitize it with PhoneSoap. It’s an ultraviolet ray sanitizer that cleans the bacteria off your phone. Your in-office germaphobes will celebrate a desk gadget like this. As a bonus, it also serves as a backup charger.
You know you want one―even if to serve as a distraction from preparing your quarterly sales report. This DaVinci Color 3D mini-printer uses standard CMY inkjet technology to create 3D models in color. It’s wireless, offers millions of options, and comes with 3D modeling software able to print office gadgets approximately 5 inches in size. Starting at about $200, it’s perfect for making a tiny product prototype or creating a 3D version of your logo to toss around the office.
You need a desk lamp, and you need a phone charger. Here’s a twofer. This Charge Worz LED lamp with wireless charging fits the bill. It prevents your device-issued phone charger from walking out the door of your office in the hands of someone who needs to “borrow it for a second.” If they do stuff it in their handbag, you’ll probably notice.
Your field staff doesn’t always have internet access. Some, like your seasoned plumbers or healthcare workers, may lack a smartphone. No worries, with a PhotoStick, they can take pictures of work completed or job site issues that need to be resolved and bring those back to the office so that you can upload them to your computer or customer files.
Delivery businesses, couriers and service providers can certainly benefit by having a dash cam that comes with a hands-free navigation system. The Garmin Speak Plus with Built-In Dash Cam is the ticket. In fact, using the hands-free device can save you from getting a ticket in many states that ban the use of handheld devices while driving. See what I did there?
If you get a lot of fan mail, bills, payments or any other kind of envelopes, why pay an hourly wage to a smart human to wield a letter opener, risking paper cuts and burn out? Instead, plop all your envelopes into this automated letter opener to be opened at once. It’s not cheap at close to $2,000, but it’s much less costly than having to replace your mailroom clerk every six months once they’ve died of boredom.
This all-in-one desk organizer offers sliding sections so that you can adjust it to accommodate your changing pile of business files and office stuff. We found this top-rated office desk gadget that costs less than $25 on Amazon. Why not outfit your entire staff with one of these to help improve their desktop organization and productivity?
This personal ceramic desk heater comes in lots of cool colors, costs less than $20 bucks, and turn off automatically if tipped over (your insurance agent will appreciate that). End the in-office thermostat wars and get one for each of your warm-blooded team members.
This top-rated compact Koios Upgraded air purifier uses HEPA filtration to keep you breathing easier in your 5-foot-by-5-foot office cubicle. It has a single on/off button, three-stage filtration, and a three-year warranty. Plus it earns 5 stars on Amazon. Breathing cleaner air means fewer days calling in sick. Who doesn’t want that?
This quirky office gadget is pure fun. You can use it to power up to three USB 3.0 devices, but the true value is in the buttons, switches, and keys you can fiddle with. Plus, the fact that it lights up and plays the sound of destruction with the button is pressed is a pure yet annoying joy for you and your co-workers. An item that offers work value, plus a fun distraction―that’s what all desk gadgets should do.
Having a stable way to keep your cellphone off your desktop and be able to view it is crucial for those of us who eat, drink, and talk with our hands. The Omoton Advanced Thickness Aluminum cellphone holder prevents your phone from being hidden under desktop documents, provides holes for your charger to fit through and ensures that any coffee spills follow gravity downward, into your keyboard, rather than mar your pretty new cellphone.
You can forget about running out of your cellphone battery at work. You also don’t have to worry about incurring extra utility expense from constant cellphone battery charging by your employees. This Solar Window Charger from XD is designed to catch solar energy from the sunlight outside your office window. This brilliant office gadget is capable of saving enough energy to recharge a mobile device. It’s relatively small, requires no installation and can be kept inside drawers when it’s not needed.
Due to budget constraints, small businesses may not be located in a large office building with their own security. Ring Video Doorbell is an innovative security gadget that allows you to see who’s at the door. It also gives you the choice to allow or deny access remotely through your phone app. It has a 1080p camera with a motion sensor and night vision to help you recognize and even take a record of who’s trying to enter your office with ease.
Bluetooth technology gets even better with the multidevice keyboard. Logitech’s design makes use of a normal size keyboard for desktops, tablets, and smartphones to do various tasks from answering text messages to replying to emails. It has a cradle built in the keyboard to dock your mobile device and a dial that lets you choose which tool into which your keyboard is typing. It’s compatible with Windows, Mac, Chrome, iOS, and Android with built-in shortcuts that make for an overall more productive working experience.
Allie Potts, Editor, Fit Small Business
My favorite is my ScanSnap (Evernote Edition). It can scan a full-page document, photo, or business card at the touch of a button and then sends the results to my Evernote inbox automatically for easy tagging and organization. I love how simple it is to use. It’s also smaller than a toaster oven, which gives me more shelf space.
You can’t do better fitting a lot of chargers in a small space, such as on the restaurant hostess’ stand, than to purchase a Hercules-Tuff-Charging-Station. Your servers can keep their menu tablets charged between guests. Don’t have a restaurant? Bring it home, and charge all the kids’ devices where you can see them at bedtime.
Having additional screens means being able to do more and be more productive while using your computer or laptop. Office tech like multi screens was previously limited to desktop setups, but with more and more people working on their laptops even inside the office, portable laptop monitors have started to pick up popularity. There are different sizes and resolutions available, and these monitors are designed to be compatible with most laptop brands and operating software.
By now, you’re probably thinking that it’s time for an office tech upgrade! Some of these office gadgets save time, others add to your cool office vibe, and the most valuable make your office a little more of a great place to work. Give our list of top office gadget ideas and must-have items a try.
Don’t forget to check out Inkhead, which offers tons of brandable office gadgets for your employees and customers. In fact, if you’re going to splurge for cool office tech, why not make it memorable for those you share it with? Shop the Inkhead catalog now.