Bnbtally is a plug-in that integrates Airbnb and Vrbo with either QuickBooks Online or Xero to seamlessly automate your reservation bookkeeping. It allows you to connect multiple accounts and gain detailed information on your vacation rental property returns. You can also track income, commissions, hosting charges, cleaning fees, listing performance, and cash flow—which eliminates the need for manual data entry. Our Bnbtally review covers the solution’s pricing, features, ease of use, and end-user feedback.
If you’re looking for general purpose accounting software, check out our guide to the best accounting software for small businesses.
Bnbtally’s pricing is based on the number of listings. It starts at $32 per month, which includes the first two listings, and goes up to $711 per month for 99 listings. A custom quote must be requested for 100 or more listings.
Because the solution is an integration, the cost for either QuickBooks Online or Xero must also be factored in. QuickBooks Online subscriptions range from $30 to $200 per month, and Xero subscriptions range from $15 to $78 per month. For detailed pricing information of the integrations, read our QuickBooks Online review and review of Xero.
Bnbtally offers a free trial for seven days. You can import the current and previous month of data for free during the trial period.
Bnbtally has several useful features that help to automate accounting for your vacation rental properties. You can track taxes to ensure compliance, import historical data, set up reservation rules, and set class tracking categories. The platform also comes with free chart of accounts templates for Airbnb, and you can perform trust accounting and generate customized reports within QuickBooks Online or Xero.
Available for an additional fee, Bnbtally’s historical data import feature allows you to import years’ worth of reservation data. It is priced separately in bulk, which is based on the number of months and listings imported. An estimate is provided before you agree to pay for the feature.
Once you connect Bnbtally to Airbnb and Vrbo, it will automatically retrieve your listings so that you can configure automation rules. For each listing, you will create rules that will be applied to each reservation, such as the creation of an invoice and/or bill. Within each vacation rental listing rule, you can allocate each reservation price line item to any account in your ledger. Once your listing is set up, you can view all sync activity in the sync manager.
With the Sync Manager, Bnbtally gives you complete control over imported data, allowing you to automate, sync, recreate, or roll back any transactions that have been synced to your books. You can either manually sync each item by hand, or if you are comfortable with the rules you have set, you can enable auto-sync which syncs everything into your books automatically.
If you have more than one listing to account for, it is recommended to use class tracking categories to generate profit and loss (P&L) and balance sheet reports for each listing. Bnbtally allows you to select class tracking categories for each line item, which is especially helpful with preparing financial data for reports based on specific listings.
Using its integration with QuickBooks Online or Xero, Bnbtally allows you to track cash flow and listing performance. The reports are easily customizable, with the ability to view projected earnings in Airbnb or Vrbo. You can also provide monthly reports to your property managers or owners and generate common accounting reports, such as a profit and loss (P&L) report, balance sheet, and general ledger (GL).
Bnbtally can be used to track refunds and host service fees for tax write-offs against Airbnb 1099 income filings. For each invoice, income is separated line by line based on percent amounts of the accommodation fare, cleaning fee, and host fee. With this, you can parse out any special property management income, rents in trust accounts, co-host fees, or anything else that suits your particular business model.
The platform also supports parsing out any complex tax codes or charges based on number of nights or guests per reservation.
To assist with setting up your vacation property rental business correctly, Bnbtally has created a set of chart of accounts templates for both QuickBooks Online and Xero. There are several business models represented, including Airbnb investment properties, co-hosts, and property managers. Bnbtally also has a free QuickBooks setup utility, which can import templates for the various charts of accounts.
In Bnbtally, once you have connected your Airbnb and QuickBooks accounts, you’ll be guided to set up the Airbnb trust accounting rule for each listing. When you select to edit the rules for a particular listing, Bnbtally will provide presets from its chart of accounts template.
When a reservation is received from Airbnb, Bnbtally creates an invoice automatically in QuickBooks Online with all allocations processed to the trust account, including Airbnb collections, property management commissions, cleaning fee allocations, and any other split needed. You can use this data to process a monthly owner statement.
Bnbtally Customer Service & Ease of Use
Bnbtally is both customizable and efficient, streamlining your vacation rental property accounting. Its user interface is easy to navigate and it connects easily with QuickBooks Online or Xero. Bnbtally provides customer support via email or live chat, and you can also make use of Bnbtally’s extensive online knowledge base of helpful information including tutorials, FAQs, and troubleshooting tips.
When you log in to the platform, you’ll be able to access the Listings Manager, which allows you to connect any number of Airbnb accounts and configure specific accounting rules for each listing. When a reservation is received, a set of invoices and bills can be imported and reconciled automatically. You also can specify class tracking categories and completely roll back any reservation that is imported to your books.
Bnbtally Reviews From Users
There are limited Bnbtally reviews online, and users who reviewed the software praised its seamless integration with both QuickBooks Online and Xero. They also appreciate its ability to automate the process of reconciling and tracking taxes. The biggest complaint is its inability to integrate with other booking platforms besides Airbnb and Vrbo.
- Intuit: 4.5 out of 5 stars based on nearly 100 reviews
- Xero: 5.0 out of 5 stars based on less than 10 reviews
Frequently Asked Questions (FAQs)
Bnbtally supports the following versions of QuickBooks Online: Simple Start, Essentials, Plus, Advanced, and Accountant. QuickBooks Desktop is not supported.
When Airbnb posts the payout for the reservation, Bnbtally will create the invoice in your books. Airbnb usually posts the payout the day after the reservation check-in date.
Look for software that can integrate with Airbnb and other booking platforms, track income and expenses by property and unit, generate invoices and receipts, and provide detailed reporting and analytics. You may also want to consider a platform that can handle taxes and payroll.
Yes, Bnbtally supports an unlimited number of properties and units, and it is priced based on the number of listings. Prices start at $32 per month, which includes the first two listings.
If you’re looking for a solution to help track income and expenses for your vacation rental properties with Airbnb and Vrbo, Bnbtally is worth considering. It integrates with QuickBooks Online and Xero and automates the process of tracking your income and expenses. Its prices start at $32 per month, and it offers a free seven-day trial. It also includes other useful features like historical data import and chart of accounts templates for Airbnb.