EasyFarm Review: Pricing, Features & Alternatives

EasyFarm by Vertical Solutions is a locally installed farm management and accounting application designed to help farmers simplify their record-keeping process for crops, livestock, and inventory. It includes a chart of accounts tailored to the unique needs of farmers and offers accounting features, like bank reconciliation, check printing, and sales tracking.

With an average rating of 4.5 out of 5 on a top review site, EasyFarm is well-liked by users for having a premade chart of accounts for farmers. On the downside, it can’t run in the cloud, and there are no monthly plans available—making it unsuitable for farmers needing flexible payment options. It now offers seven editions, with one-time purchase prices ranging from $650 to $1,450. See if it’s feasible for your needs and budget through our detailed EasyFarm review.

EasyFarm Alternatives & Comparison

Comparison Use Cases

	Pricing	Number of Users Included	Deployment Type	General Accounting Features	Cost Accounting	Crop and Field Management	Livestock Management
	$650 to $1,450 (one-time)	Undisclosed	Desktop	★★	✓	✓	✓
	$38 to $275 per month	1 to 25	Cloud	★★★★★	✕	✕	✕
	Visit QuickBooks Online
	Custom priced	Undisclosed	Desktop	★★★★	✓	✓	✓
	Visit The Farmer’s Office
	Free	Unlimited	Cloud	★★★	✕	✕	✕
	Visit Wave
Rating Explanation: ★★★★★: Excellent ★★★★: Very good ★★★: Good ★★: Fair ★: Poor

Are you looking for something different?

If you think your farm business can benefit from general-purpose accounting platforms, see our guide to the best small business accounting software.

EasyFarm Reviews From Users

There are no recent EasyFarm reviews as of this writing, but based on older comments, there are some users who like the interface that we find difficult to master. One reviewer who left a positive EasyFarm review likes that the program has a great selection of reports and that it has a customized chart of accounts for farmers. We also appreciate that the charts of accounts are already configured because not all farmers may have the expertise to customize them.

We haven’t encountered any recent negative reviews of EasyFarm. While we did come across some older complaints, such as the inability to connect bank accounts, from a few years ago, these concerns have already been addressed in the latest version of EasyFarm.

EasyFarm is currently rated 4.5 out of 5 based on around 10 reviews on Capterra^[1].

EasyFarm vs Competitors

We compared EasyFarm to its top competitors, QuickBooks Online, The Farmer’s Office, and Wave, across the five categories used in our scoring rubric.

EasyFarm vs Competitors FSB Case Study

Touch the graph above to interact Click on the graphs above to interact

• EasyFarm From $650 (One-time fee)
• QuickBooks Online From $30 per month
• The Farmer’s Office Custom priced
• Wave Free

EasyFarm Pricing

4.00 / 5

EasyFarm earned an above-average score in our evaluation because you only pay a one-time fee, and then you’ll be able to use the program indefinitely without paying additional fees. It lost some points because it doesn’t offer monthly subscription plans, which could have been a more flexible option for most small-scale farmers.

All EasyFarm editions include basic features, such as:

• Check writing
• Electronic banking import
• Inventory management
• Production/sales records management

However, the more advanced editions offer additional features, as outlined in the EasyFarm pricing table below.

Add-ons

• Accounts Receivable: $299
• Co-op Inventory Management Software: $159
• Oil Sales & Royalty: $250
• EasyFarm Hand Mobile App: Price available upon request

EasyFarm Manuals & Device

• Co-Op Inventory Management Software Reference & Training Guide: $25
• Replacement EasyFarm Reference And Training Manual: $50
• Thumb drive – USB Flash Drive (8 GB): $20

EasyFarm New Feature

• Improved Crop & Field Manager: This module, which is required for tracking field and crop records, has added new features, such as additional forms for farm setup, more pick lists for faster data entry, and more than 50 reports to help you make better farm management decisions. It also comes with other useful tools, such as a pop-up calculator, calendar and diary, and metric conversions.

EasyFarm General Accounting Features

2.90 / 5

EasyFarm offers general accounting features, but they are not as extensive as those in general-purpose bookkeeping programs like QuickBooks Online. For instance, it doesn’t allow you to track unpaid bills and create recurring invoices. Also, you need to pay an additional fee to use the invoicing module. These limitations explain the significant decline in EasyFarm’s rating in our evaluation.

However, you can still find some noteworthy accounting features, such as check writing, bank account reconciliation, and financial reporting. Some of these features are covered in the video below.

Customized Chart of Accounts

The program includes a chart of accounts already set up for the agricultural industry, and it’s flexible enough to fit your needs. You can create as many transaction accounts as needed, and you can add and edit subaccounts under each account easily:

EasyFarm’s chart of accounts is unique due to its very specific account types, which help you understand the transaction you’re entering and will collect the unique information for that transaction. For example, if you choose “Purchase Calves,” the program will reduce your checking account for the expenditure. It will even provide a tab within the check-writing window where you can record quantity and weight purchased for inventory purposes.

A/R

The A/R module allows you to issue and track invoices, and then subsequently track payments against them. It’s offered as an add-on to any version of the platform. Some small farmers may consider this a major drawback, considering that other similar programs include a built-in A/R module for free.

EasyFarm has improved its A/R feature with its bar and quick response (QR) code scanning feature. A bar or QR code added to an invoice will make it easy for your customers to pay their bills. This feature is especially useful for farmers who sell products like dried fruits, corn, soybeans, cattle, and hogs.

Check Writing

You can record and print checks to send to your suppliers and vendors. You can find the check register on the Transactions menu on your dashboard. From your check register, you’ll find your list of transactions that you can sort by date and vendor.

To create a new check, click on the New button under the Checking tab and provide the required details, such as vendor, date, and amount. You can then print your check or delete or void it if needed.

Bank Account Reconciliation

EasyFarm allows you to reconcile your books to your bank statements to ensure that your accounts are accurate. It currently doesn’t support a direct connection with your bank, but you can import your transactions manually using a comma-separated values (CSV) file. To reconcile bank transactions, click on the checkbox next to the transaction item that has cleared the bank, and then click on the Reconcile button.

EasyFarmHand Mobile App

EasyFarmHand is an app that helps you enter crop and field records anytime and anywhere. It doesn’t provide bookkeeping features and is only available on Android.

Receipt Capture

This feature allows you to upload a PDF version of a stored receipt or document and then attach it to a transaction in EasyFarm. You can scan the receipt directly within EasyFarm or upload a PDF file from your computer.

Reports

EasyFarm has a good selection of reports, and each report can be customized to include only the accounts you need. Available reports include income and expense, cash flow statements, and a balance sheet:

Farm-specific Management Features

4.50 / 5

EasyFarm did great in this category because it includes almost all the critical features that small farmers need, including crop and financial management and an asset account ledger to manage multiple books. The slight blow to its score is due to its lack of fixed asset accounting, which we believe is important for farmers. Other accounting software we reviewed, such as The Farmer’s Office, have fixed asset accounting features.

EasyFarm Ease of Use & Customer Service

1.30 / 5

EasyFarm highlights its “single-entry input” approach when recording transactions. This means that you can record multiple items and put them on inventory in a single entry, reducing data entry time. While we find the one-entry method unique, we believe that it’s challenging to learn. Also, since it’s locally installed, you have to install and set up the software first, as opposed to cloud-based programs that allow you to get started quickly.

Another reason EasyFarm scored poorly in our evaluation of ease of use is because of its lack of integrations, such as with payroll and online payment solutions. While it does have its own payroll module, we advise against using it as it withholds taxes at a fixed percentage instead of referencing the IRS-issued withholding tables. This method of withholding tax is against the IRS rules. We believe these missing integrations are important to the overall ease of use and functionality of a program.

Meanwhile, if you need help with the program or you have questions or concerns, you can talk to EasyFarm support over the phone or email them during their regular support hours. For more in-depth guides, all editions come with a reference and training manual, plus one free year of software support. You may also check out EasyFarm’s product demo, tutorial videos, and downloadable materials to see how the program works before buying it.

Our Expert Analysis

1.80 / 5

Our subjective analysis was conducted based on our evaluation of features, mobile app, invoicing, reports, and popularity. EasyFarm has no mobile app that deals with accounting and fell short in the other categories as well. Another reason our experts might avoid EasyFarm is the difficulty in finding bookkeepers familiar with the program that will work with you. At some point, most farmers are going to send their books to a tax accountant for their tax return. The tax return will go much smoother if the accountant is familiar with the program, like QuickBooks.

However, despite its low score, we consider it an adequate solution for unincorporated farmers, especially those who run farm and personal expenses through the same bank account. It can be used to handle sales, expenses, and other financial transactions while also having the ability to manage crops, livestock, and other operations that aren’t necessarily related to bookkeeping.

Frequently Asked Questions (FAQs)

Bottom Line

Overall, EasyFarm is an adequate solution for self-employed farmers wanting to track their personal and farm funds in one account. If you only want to stay on top of your farm income and expenses and keep your books organized without needing to track unpaid bills, then it’s a great choice. If you need to bill customers, you’ll have to add the A/R module for an additional fee.

User review reference:

¹Capterra