4 Best Gas Station POS Systems for 2023

NCR for gas stations and convenience stores requires custom pricing depending on the hardware and features you need. In our evaluation, NCR lost points mainly for its undisclosed pricing, making the POS system’s affordability difficult to gauge.

In addition to POS software, NCR also provides an end-to-end payment processing solution, which may be included in the price. You will likely need to purchase NCR’s integrated hardware for POS terminals and pump POS. And while all-in-one subscriptions are likely available (for example, another NCR POS solution, NCR Silver, bundles software and hardware in its payment plan), expect to be tied to long-term contracts.

NCR Optic is a pump POS hardware that can easily fit in all major pump brands.
(Source: NCR)

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NCR RealPOS XR7 Plus is an all-in-one POS with customer display screen.
(Source: NCR)

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NCR’s self-service kiosk for convenience allows you to schedule time-of-day and day-of-week menus and advertisements.
(Source: NCR)

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• POS features: NCR allows your cashiers to manage pumps from their stations and even handles car wash stations. You can set up self-service kiosks for restaurants or a coffee bar.
• POS configuration manager: This back-office feature allows you to remotely manage fuel items and prices and customize pump prompts, menu defaults, and receipt texts for multiple gas station sites.
• NCR site management: A back-office module allows you to manage your retail items catalog for updates in pricing, coupons, and promotions, plus offers optional add-on tools for inventory and vendor portals.
• Payment options: Accepts credit, debit, loyalty, and fleet cards. Outdoor pumps can handle EMV, mobile, and contactless payments.
• Forecourt consumer engagement: NCR’s pump POS systems have highly customizable video functions that you can use for promoting products, loyalty programs, sales, or other items.
• Mobile checkout: Customers can use their smartphones to scan items as they shop and pay via smartphone with a stored payment method or via a self-checkout kiosk.
• Real-time sales reports: Monitor your sales with NCR analytics, which gives near real-time insights, predictive insights, and alerts. Reports include sales, fuel, end-of-day, and more.
• Mobile management: Access your gas and c-store real-time insights from any mobile device.

Like most forecourt or c-store POS systems, Verifone will customize to your needs, including self-service kiosks and controllers in addition to countertop POS systems. The pricing is similarly customized. Contact Verifone for more information.

Verifone offers card processing services but does not list prices online. Third-party sources list rates at 2.7%, with the chance to decrease it to 1.95% for a monthly subscription fee. However, it has an annual contract. Check with its partners to see if you can get better rates.

Verifone has 4 integrated POS hardware but its the RubyCi that functions both as a POS system and a site controller.
(Source: Verifone)

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Verifone’s kiosks come with a payment terminal and large screens for customer engagement.
(Source: Verifone)

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Verifone’s food service kiosk is built with a kitchen management system so orders are automatically sent to the kitchen.
(Source: Verifone)

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• Verifone site controllers: Supports up to 64 fueling positions of a single dispenser type and can integrate up to 36 workstations.
• Forecourt POS: Aside from fuel, sell lottery tickets at the pump. It also tracks cash fueling and cash handling when a full-service attendant completes sales.
• Kitchen management system: Food-service and self-service kiosks have a built-in kitchen management system, so orders are directly sent to the kitchen.
• Payment options: Accepts mobile payments, RFID payments, and credit, debit, loyalty, and fleet cards. It also has a coupon scanning feature at the pump.
• Car wash management: This allows your customers to pay for their car wash service through a POS terminal if they are paying with a card or through a pay point device if they are paying in cash.
• Money order selling: Verifone integrates with Western Union and MoneyGram Delta, which allows it to sell money orders from the c-store POS terminal.
• Additional integrations: Verifone integrates with security cameras, tank level monitors, and electronic fuel sign partners to give you full control of your station on one gas station management software system.

You’ll need to contact LS Retail about pricing, but its website shows that the system offers two plans that work for gas stations. LS Central is an all-in-one POS and ERP software solution and LS First is for large-scale businesses.

LS Retail also has a payment software solution called LS Pay that you can easily link to your LS Retail account to manage payment types, provide security, and track multichannel transactions. This may require a separate subscription. You’ll need a separate merchant account, so shop for the best rates among its list of partner payment service providers.

LS Retail can handle all your gas station and C-store transactions in one system. (Source: LS Retail)

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LS Retail can work on any number of systems, as it’s Windows-based. (Source: LS Retail)

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If you have an attached restaurant, LS Retail can manage it, even the back-of-kitchen tasks. (Source: LS Retail)

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• Central pump control: Cashiers have complete control of the pumps. They can authorize, pause, stop, and lock/unlock pumps. You can log drive-aways and refund money if customers don’t use their full prepay.
• Wet inventory control: Includes an automatic reading of tank gauge information and deliveries. You can manually add data that is not automated, such as tank dip readings or delivery notes.
• Automatic stock replenishment: The system can automatically replenish wet stock based on sales history and stock levels.
• Microsoft-based solution: LS Retail is a hybrid POS that can run on Microsoft Dynamics ERP if you want a system that’s fully deployed on-premises or as Software as a Service (SaaS) with Microsoft Dynamics 365 for finance and operations.
• Real-time performance monitoring: Get a real-time overview of your inventory and merchandising system. Analyze sales distribution according to POS, total income, number of customers, number of items, or average purchase amount at any given time.
• Loyalty management: LS Retail allows you to set up in-store, online, and mobile loyalty schemes and offers with a click of a button.
• Full food service functions: You can manage the kitchen, menus, ingredients, and meal deals from the POS.

Petrosoft is the only gas station POS provider on our list that has pricing online, but it does not have a link for it on its website. (We found the marketplace via Google search.) The prices are more expensive than standard retail POS software, but may be comparable to the others on this list. You may get a discount for bundling. Contact Petrosoft for a quote. You can also ask Petrosoft for a free trial.

• SmartPOS Apexa G: $2,349
• SmartPOS Apexa Prime: $2,999
• Self-Service Terminal: $1,199
• SmartPOS 129: $799
• CStore Office: $269/month
• Retail 360 (for loss prevention tools): $199/month
• QwickServe: from $99
• Scan Data Subscription: $29/month
• Scan Data Loyalty: $15/month

SmartPOS has a new design with a customer-facing screen and a cashier screen. (Source: Petrosoft)

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CStoreOffice works on mobile as well as desktop. (Source: Petrosoft)

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The self-service kiosk lets customers order easily, including adding or removing ingredients. (Source: Petrosoft)

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• Consent mode for pumps: Signals the cashier when a customer makes an authorization request.
• POS screen customization: Cashiers can customize their screen with their favorite or most used buttons for quicker checkouts.
• POS system safeguards: If you limit the amount of cash in your registers as a theft deterrent, the system can signal you when it’s time to do a safe drop.
• Lottery management safeguards: SmartPOS includes early theft detection for instant lottery sales.
• Price book manager: Allows you to add, update, and push price changes to your POS system.
• Electronic journal: Comes with event tagging and bookmarking that helps highlight suspicious transactions.
• Staff training options: Available for on-terminal, online, and in-person training.

A gas station POS system includes fuel management tools, such as the ability to control the pump, read fuel levels, and even order more fuel.

The main reason is convenience. By running all your gas station sales in one system—from gas to food, car washes to tchotchkes—you streamline operations for faster checkout. You can also better track where you’re making money, where your resources could be better allocated and more.

We’ve only covered the basics in our review. When you are selecting a gas station software, you should ask how easily it integrates into your fuel pumps, what lottery programs it can run, what gas loyalty cards it can accept, and other questions specific to your business.

Depending on the system, you may have to. Most on our list sell hardware but say their system is compatible with other hardware. Changing payment processors can also cause issues with hardware.