Construction companies that use QuickBooks Online for accounting often need a connected construction platform for workflows QuickBooks does not handle natively, such as estimating, scheduling, document management, field time tracking, inventory, job costing, and subcontractor coordination. The right integration helps reduce duplicate entry between your accounting system and project operations while keeping QuickBooks as the financial system of record.
Here are my six best construction software programs that integrate with QuickBooks Online:
Provider | Best for | Monthly starting price |
|---|---|---|
All-in-one construction project management | Custom quote | |
Document management and client-facing project workflows | Custom quote | |
Subcontractor project scheduling | Custom quote | |
Tracking time for field employees | Contact provider | |
Material and inventory management | Contact provider | |
Easy estimating and invoicing | $19.99 |
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For this guide, I focused on construction software that integrates with QuickBooks Online and can help contractors solve real operational gaps, such as project management, document handling, scheduling, field time tracking, inventory control, and estimating. I also checked current pricing where available and avoided listing stale public prices when vendors now require a custom quote or sales consultation.
How I evaluated QuickBooks construction integrations
I compared construction software that connects with QuickBooks Online and looked at how each platform supports construction workflows that QuickBooks does not fully cover on its own. Because this update removes formal scoring references, the recommendations below focus on buyer-relevant strengths, limitations, pricing transparency, integration usefulness, and the specific situations where I would choose each product.
- QuickBooks integration: I considered whether the software connects with QuickBooks Online, whether the integration supports two-way sync, and whether it helps reduce duplicate data entry for items such as customers, invoices, estimates, job information, vendors, or time entries.
- Construction-specific features: I looked for tools such as project management, estimating, scheduling, job costing, document management, field tracking, inventory, reporting, and subcontractor coordination.
- Ease of implementation: I considered whether the tool is available through the QuickBooks App Store, uses a built-in connector, or requires more setup and configuration before the integration is useful.
- Pricing and scalability: I reviewed publicly available pricing where possible and noted when providers require a custom quote, annual commitment, or sales consultation.
- Best-fit use case: I prioritized matching each product to the construction workflow it handles best rather than treating every provider as a direct substitute for the others.
Quick comparison of the best QuickBooks construction integrations
Software | Pricing | QuickBooks App Store availability | Best-fit workflow | Key limitation |
|---|---|---|---|---|
Custom quote | No, but has a built-in connector | Full construction project management | Requires Procore Project Financials for QuickBooks integration | |
Custom quote | Yes | Document and client project management | Pricing is no longer publicly listed | |
Custom quote | Yes | Trade contractor scheduling | Public pricing is not disclosed | |
Contact provider | Yes | Field employee time tracking | Primarily a time tracking tool | |
Contact provider | Yes | Inventory and materials management | Less focused on construction project management | |
$19.99 to $59.99 per month | Yes | Estimating and invoicing | Cannot sync projects created in QuickBooks |
Why Procore is my choice for all-in-one QuickBooks construction project management
Pros
- Offers broad construction management features, including project management, job costing, budgeting, reporting, RFIs, submittals, and field documentation
- Uses a built-in connector for QuickBooks integration
- Lets companies add unlimited users without a per-user fee
- Supports complex projects with budget tracking, change orders, payment requests, and dashboards
Cons
- Not available directly through the QuickBooks App Store
- Requires the Procore Project Financials module for the QuickBooks integration
- Does not integrate with QuickBooks Online Simple Start or Essentials
Monthly pricing | Custom quote |
Add-ons pricing | Contact Procore for product-specific pricing |
Discount | Not publicly listed |
Free trial | Not publicly listed |
Customer support channels | 24/7 support, training resources, implementation services, and self-help resources |
Features | Project management; job costing; budget tracking; RFIs and submittals; field documentation; dashboards and reporting; change orders; payment requests; unlimited users and data |
I recommend Procore when a construction company needs a full project management platform that can support many moving parts, not just one narrow workflow. It is the strongest fit here for contractors that want to manage project schedules, budgets, documents, field updates, RFIs, submittals, change orders, and payment workflows in one system while using QuickBooks Online for accounting.
The biggest tradeoff is cost transparency and implementation scope. Procore prices by custom quote, and its QuickBooks integration requires the Project Financials module. I would choose it for general contractors, commercial builders, and growing construction companies that need a connected operations platform. I would not choose it for very small contractors that only need estimates, basic invoices, or field time tracking.
Why Buildertrend works well for document management and client-facing project workflows
Pros
- Stores and manages unlimited project documents
- Includes client portal tools for sharing documents, progress updates, photos, videos, and signatures
- Offers QuickBooks integration and is available in the QuickBooks App Store
- Includes unlimited users and projects in its current pricing model
Cons
- Public plan pricing is no longer listed
- Does not offer the same equipment management depth as broader construction platforms
- Some advanced workflows may require setup and onboarding support
Monthly pricing | Custom quote |
Add-ons pricing | Contact Buildertrend for current pricing and available services/div> |
Discount | 10% off annual subscriptions when paying upfront, according to the pricing page |
Free trial | Not publicly listed |
Customer support channels | Live call, chat, and email support; 24/7 help center; daily virtual trainings; Buildertrend Learning Academy; optional consulting and training services |
Features | File storage; client portal; scheduling; daily logs; tasks; time clock; change orders; selections; bids; bills and purchase orders; budget; estimates; payments; QuickBooks integration |
I recommend Buildertrend for contractors that need stronger project documentation, client communication, and day-to-day project coordination in one system. Its client portal is the standout feature because it gives customers a place to view updates, photos, videos, documents, selections, and approvals without forcing the contractor to manage everything through email threads.
I also like that Buildertrend combines several residential construction workflows in one platform, including scheduling, daily logs, tasks, change orders, selections, bids, bills, purchase orders, estimates, and payments. It is best for builders, remodelers, and design-build firms that want a more organized way to manage client-facing projects alongside QuickBooks. I would look elsewhere if you only need a lightweight estimating tool or a narrow time tracking app.
Why ECI Bolt is good for subcontractor project scheduling
Pros
- Built for trade contractors in residential new construction
- Supports scheduling, job management, inventory control, estimating, project management, and reporting
- Lets teams access schedules, job details, updates, mobile work orders, and material lists from the field
- Offers QuickBooks integration, along with integrations with ADP, Sage, and other business management tools
- Helps subcontractors manage crews, materials, job progress, and job costs
Cons
- Does not disclose pricing publicly
- Requires a sales/demo process
- Is more specialized than full construction management platforms
- Best suited to trade contractors rather than every construction business type
- Public feature information is not as detailed as some competitors
Monthly pricing | Custom quote |
Add-ons pricing | Contact ECI Bolt for current pricing |
Discount | Not publicly listed |
Free trial | Not publicly listed |
Customer support channels | Phone, online tickets, and self-help resources |
Features | Drag-and-drop scheduling; real-time crew assignments; mobile job access; material lists; inventory control; estimating; real-time job costing; purchasing workflows; QuickBooks integration |
I recommend ECI Bolt for trade contractors that need scheduling, field coordination, and job tracking built around how subcontractor work actually moves. Its biggest strength is helping teams coordinate crews, materials, work orders, and job updates across multiple residential construction projects.
I like ECI Bolt most for specialty contractors that need better visibility into who is assigned where, what materials are needed, and how each job is progressing. It is not trying to be the broadest all-in-one construction platform, which can be a plus for subcontractors that mainly need scheduling and operational control. I would compare it against Procore or Buildertrend only if the business also needs broader document management, client communication, or full project financial workflows.
Why ClockShark is my choice for tracking field employees
Pros
- Designed for field employee time tracking
- Includes GPS tracking, geofencing, job and task tracking, scheduling, and manager approvals
- Offers a 14-day trial
- Connects with QuickBooks and other accounting or payroll systems
- Works well for construction, field service, maintenance, and specialty trade teams
Cons
- Current dollar pricing was not extractable from the official pricing page during this update
- Contract term of three years applies to all pricing plans
- Primarily solves time tracking rather than full construction project management
- Advanced job costing controls are listed under the Pro plan
- GPS use can affect mobile battery life
Monthly pricing | Contact provider |
Add-ons pricing | Contact ClockShark for current pricing |
Discount | Not publicly listed |
Free trial | 14 days |
Customer support channels | Phone support, email, and self-help guides |
Features | Time and attendance tracking; GPS tracking; job and task tracking; geofencing; drag-and-drop scheduling; manager approvals; third-party integrations; PTO in Pro; advanced job costing controls in Pro |
I recommend ClockShark when a contractor’s biggest QuickBooks-related problem is getting accurate field time into accounting or payroll workflows. It is especially useful for companies with remote crews, job sites, shift schedules, and labor costs that need to be tracked against specific jobs or tasks.
What I like most is that ClockShark focuses on the field-labor problem instead of trying to be a full construction management suite. GPS tracking, geofencing, job and task tracking, scheduling, and manager approvals can help construction businesses tighten up time capture before payroll or invoicing happens. I would choose it for homebuilders, service companies, general contractors, HVAC teams, electrical contractors, and other specialty trades that need stronger labor tracking than QuickBooks provides on its own.
Why Acctivate works well for construction material and inventory management
Pros
- Strong inventory management capabilities
- Available through the QuickBooks App Store
- Supports real-time inventory tracking across locations
- Includes purchasing, sales order, warehouse, lot, serial number, and order management features
- Can be hosted in the cloud for new customers integrating with QuickBooks Online
Cons
- Current package prices are not publicly listed in the extracted pricing page
- Total package price includes a one-time initial license plus an annual subscription
- Third-party financing is available for a fee if monthly payments are required
- Less focused on core construction project management
- Can have a steeper learning curve than simpler estimating or time tracking tools
Monthly pricing | Contact provider |
Add-ons pricing | Contact Acctivate for package and module pricing |
Discount | Not publicly listed |
Free trial | Not publicly listed |
Customer support channels | Callback, email, chat, support tickets with remote screen sharing, and online guides |
Features | Inventory management; unlimited products; landed cost; lot and serial tracking; multiple costing methods; purchase orders; reorder automation; quotes and estimates; order management; QuickBooks sync |
I recommend Acctivate for construction businesses whose biggest operational challenge is materials or inventory rather than project management. It is a strong fit for companies that need to track products, supplies, lots, serialized items, purchase orders, warehouse activity, and inventory across locations while keeping financial reporting connected to QuickBooks.
What I like about Acctivate is that it fills a gap QuickBooks users often hit when inventory becomes too complex for basic accounting workflows. It is more useful for businesses managing materials, warehouses, purchasing, and order fulfillment than for contractors that mainly need scheduling or field coordination. I would choose it for commercial contractors, homebuilders, or construction suppliers with inventory-heavy operations, and I would look at Procore, Buildertrend, or ECI Bolt instead if job scheduling and field execution matter more.
Why ContractorTools is good for easy estimating and invoicing
Pros
- Affordable compared with many construction software platforms
- Includes estimating and QuickBooks sync in all plans
- Offers a 30-day free trial
- Simple job and estimate entry forms
- Supports invoices and payments in higher-tier plans
- Offers optional Craftsman Costbooks for localized construction cost data
Cons
- Not as robust as broader construction management software
- Change order management is available only in the Pro plan
- Cannot sync projects created in QuickBooks
- Best suited to Apple users because the provider emphasizes iPhone, iPad, and Mac apps
- Limited for companies that need full project management, inventory, or equipment tracking
Monthly pricing | Basic: $19.99 per month for one user; Essentials: $29.99 per month for three users; Pro: $59.99 per month for five users |
Add-ons pricing | Craftsman Costbooks: $12.99 per month; additional users: $9.99 per month per user |
Discount | Not publicly listed |
Free trial | 30 days |
Customer support channels | Phone support, online tickets, and self-help guides |
Features | Estimates; QuickBooks sync; one invoice per job in Essentials; one payment per job in Essentials; draw schedules in Pro; change orders in Pro; multiple invoices and payments in Pro |
I recommend ContractorTools for small residential contractors and remodelers that mainly need estimating, job setup, and invoicing support without adopting a full construction management platform. It is the simplest fit in this guide for contractors that want a focused estimating tool that can sync with QuickBooks Online.
What I like most is that ContractorTools keeps the workflow narrow and practical. Contractors can create estimates, use optional Craftsman Costbooks, sync with QuickBooks, and access more invoicing and payment features on higher-tier plans. I would choose it for straightforward estimating and invoicing workflows, but I would not choose it for businesses that need project scheduling, materials tracking, equipment management, or deeper field coordination.
How to choose construction software that integrates with QuickBooks
Choosing construction software that integrates with QuickBooks starts with identifying which part of your workflow QuickBooks cannot handle well on its own. Some businesses need help with full project management, while others only need better estimating, time tracking, scheduling, inventory control, or document management. Look for software that fills your biggest operational gap without adding unnecessary complexity.
- Start with your main workflow problem: If project details are scattered across emails, spreadsheets, and texts, look for stronger project management or document management features. If payroll and job labor costs are the issue, prioritize time tracking and field approvals. If material costs are hard to monitor, focus on inventory and purchasing tools.
- Check what actually syncs with QuickBooks: Do not assume every QuickBooks integration works the same way. Ask whether the software syncs customers, vendors, estimates, invoices, purchase orders, payments, time entries, job costs, or inventory data. Also confirm whether the sync is one-way or two-way.
- Confirm QuickBooks plan compatibility: Some integrations may require a specific QuickBooks Online plan or may not work with Simple Start or Essentials. Verify this before signing up so you do not end up paying for software that cannot connect to your current accounting setup.
- Decide how much construction depth you need: A small contractor may only need estimating and invoicing, while a growing general contractor may need RFIs, submittals, change orders, project financials, field documentation, and client communication tools. Avoid paying for a full construction suite if a focused app solves the actual problem.
- Review pricing beyond the starting cost: Custom pricing, annual contracts, setup fees, add-ons, user limits, and implementation costs can change the total cost quickly. Ask vendors what is included in the base package and which features cost extra.
- Consider who will use the software daily: Field crews, office staff, project managers, estimators, and owners may all need different tools. Choose software that is practical for the people entering the data, not just the person reviewing reports.
- Test the workflow before committing: During a demo or trial, walk through a real job from estimate to invoice, including time tracking, change orders, materials, and QuickBooks sync. This will show whether the integration saves time or simply moves the same manual work into a new system.
Frequently asked questions (FAQs)
Integrating specialized construction software with QuickBooks Online lets you connect accounting with project operations. Depending on the integration, you may be able to sync customers, vendors, job codes, invoices, estimates, time entries, materials, or payment information between systems. This can reduce duplicate entry and help your office team, field team, and accounting workflow stay aligned.
The most important features depend on your business, but common priorities include estimating, project scheduling, job costing, time tracking, document management, change orders, progress tracking, inventory, and reporting. Contractors that mostly need labor tracking should prioritize time and GPS tools, while inventory-heavy businesses should focus on materials, purchasing, and warehouse management.
Yes. Some construction apps are available through the QuickBooks App Store and can be installed or connected from within QuickBooks Online. Others use their own built-in connector or require setup outside the QuickBooks App Store. Before buying, confirm whether the integration supports your QuickBooks Online plan and whether it syncs the specific data you need.