6 Best Virtual Office Companies for Small Businesses

Davinci Virtual Office is our overall best virtual office service for businesses wanting to expand internationally at a lower cost. It offers over 1,200 virtual office locations in countries like China, Germany, Japan, and the United Kingdom. This allows your business to expand into many overseas markets without having a dedicated office space. Once you find your preferred location, you can include add-on services like mail scanning and lobby directory listing.

In addition to virtual office services, other office solutions include live answering for phone call management, live web chat for a functional online storefront, and administrative assistant services like appointment scheduling and order processing.

Unfortunately, Davinci Virtual Office charges separately for its business address, live receptionist, and meeting spaces. If you’re looking for an all-inclusive virtual office plan, check out Alliance Virtual Offices. A monthly subscription includes a business address, mail receipt, website, and the option to add a live receptionist service.

• Business support center: Have important business documents ready using the center’s copying, color printing, and faxing services. Office supplies are also available.
• Lobby directory listing: Establish credibility and professionalism by posting your company’s name in the official lobby directory.
• Offices for different needs: Book permanent offices, meeting rooms, coworking spaces, and event venues.

A large conference room in Dallas, Texas, good for eight guests. (Source: Davinci Virtual Office)

Alliance Virtual Offices is one of the best virtual office services, offering dedicated plans for professional phone answering. Upon picking an office address, you can tie it with a live receptionist plan at a reasonable rate, starting at $174 per month. Professional receptionists answer and screen calls for extended business hours up to six days a week. Receptionists can schedule meetings and appointments straight into your calendar.

All live receptionist plans include an after-hours greeting, interactive voice response (IVR), voicemail, and custom menu audio. Alliance Virtual Office’s live answering plans offer unlimited local and long-distance minutes, auto attendant tools, custom recording, and a professional appointment scheduling app. The users get a dedicated business number without setup fees.

However, similar to Davinci Virtual Office, Alliance Virtual Services has a drawback: you must pay a $200 one-time setup fee to get started. If you don’t want to spend more, go for Northwest Registered Agent, as its virtual office plan only costs $29 monthly.

• Office spaces: Book meeting rooms and coworking spaces as needed. The Platinum Plus plan offers meeting rooms for up to 16 hours. Coworking plans give users full-time access to their chosen workspace monthly.
• Valuable amenities: Visit the business center when you need to print important documents. Other amenities offered include coffee and snack stations.
• Business phone number: Choose between local and toll-free numbers, depending on your business needs. Maximize over 50 phone system features, including call screening, call recording, call waiting, caller ID, call blocking, and after-hours greetings.

An Alliance Virtual Office meeting room in Miami, FL. (Source: Alliance Virtual Offices)

Northwest Registered Agent is the best virtual office for small businesses on a budget, offering the lowest pricing at $29 per month. Unlike competitors that charge extra for essential services, Northwest provides an all-inclusive package with a business address, mail forwarding, and compliance notifications. Its virtual office package includes voice-over-internet protocol (VoIP) service, which gives you a local phone number that works with your existing phone.

This provider stands out as the best virtual office for LLCs by offering registered agent services that assist with new company filings and registering existing businesses in other states. Its transparent pricing—free of hidden fees and long-term contracts—combined with strong compliance support makes it an excellent choice for businesses seeking reliable legal and administrative assistance.

Despite being budget-friendly, Northwest Registered Agent operates only in a selected number of US states. If you want to set up an office in locations not covered by Northwest Registered Agent, you’ll likely find it in Regus, as it has a vast geographical footprint.

• Free credit card processing consultation: Find the best and cheapest payment collection options. Cheap rates and prenegotiated contract terms let you introduce hassle-free payment platforms for your clients.
• Registered agent: Ensures your business receives all legal documents from local law enforcement agencies like the Federal Motor Carrier Safety Administration (FMCSA BOC-3) trucking filing.
• Mail forwarding: Avail of the platform’s mail forwarding service and get a prime address and a unique suite number. Users are provided a secure online account, real-time digital notifications, and same-day digital scanning or weekly physical mail forwarding.

Top-notch customer support from agents across the United States at an affordable rate. (Source: Northwest Registered Agent)

iPostal1 is on this list as the best virtual office for globetrotters because of its consistent pricing and plan offering across 3,000-plus locations. All offices offer the same features and benefits, regardless of location. As a digital mailbox service, it provides real-time shipping quotes for mail and package forwarding. Frequent flyers can choose a plan that suits the frequency and volume of their mail, ensuring they only pay for the services they need.

If you need access to your mail and parcels in multiple locations, iPostal1 offers a user-friendly app for viewing, forwarding, scanning, or shredding mail. Business plan owners get a range of mailbox features, such as 30 days of mail storage, shipping insurance, and unlimited storage. For packages, ship to unlimited addresses with $100 of insurance with UPS, FedEx, and DHL. If you need extra insurance, it’s available for just $4 for every $100.

This solution is also great for solopreneurs who want more privacy and prefer to receive mail and packages delivered to a secure location rather than using their personal address or an unlocked mailbox. However, its features are geared towards virtual mailbox solutions, and its virtual office is limited to US locations. For a full-fledged virtual office complete with receptionist, business support, and office spaces, give Davinci Virtual Office a try.

• Document scanning: Receive scans of urgent mail and view them as PDFs in your Digital Mailbox within hours. Store your mail and messages in the cloud with unlimited free storage for scans and voice messages.
• US or international mailing address: Get a physical street address, not just a P.O. Box, and receive mail and packages from any courier. Use this address for banking, credit cards, and business or personal transactions.
• Check deposit service: As long as your bank accepts mail-in deposits, iPostal1 can deposit checks directly into your account when you’re away or on travel.

Access your digital mailbox using iPostal1’s app or website. (Source: iPostal1)

Regus is our best virtual office service for flexibility because of its extensive workspace options, which include meeting rooms, coworking, events, and office space. Its global network of offices and coworking spaces spans over 4,000 locations. It offers customizable office rentals, including equipped offices and on-demand day offices. You can select multiple virtual addresses and relocate them as needed, allowing you to choose how and where you work.

The Regus platform provides memberships that grant clients access to lounges, coworking spaces, and offices as needed. Clients can use coworking spaces and private offices daily or opt for a monthly package offering five, 10, or unlimited days. Easily reserve a place using the Regus app and manage your account and bookings all in one place.

While Regus charges reasonably for business addresses, it gets more expensive if you consider a more comprehensive package or an in-demand location. For example, depending on the business address, an office in Central Hong Kong ranges from HK$ 528 to HK$ 1,028 per month. Northwest Registered Agent is your best bet if you’re looking for an affordable virtual office, as it only costs $29 per month.

• Airport lounge access: If you’re constantly traveling for work, you’ll benefit from Regus hubs in airport terminals. Here, you get access to Wi-Fi, enabling you to squeeze in work between flights.
• Community networking: On days when you meet the team physically at a Regus office, you can meet other professionals and entrepreneurs at events organized for the community.
• Professional receptionist: Maintain a professional image when clients and partners visit your virtual office to drop off packages or meet you face-to-face. The highly trained receptionist will welcome your guests.

Secure a virtual office with a prestigious business address in top cities in the US and overseas. (Source: Regus)

Servcorp is the best virtual office space for hybrid and remote teams because its IT solutions support, high-speed internet, and cloud-based services allow team members to collaborate seamlessly from different locations. It boasts a robust global IT network with a data infrastructure composed of fiber-based Tier-1 managed internet service to every location and 99.99% uptime. Servcorp offers speeds of up to 1GBPS using 802.11a/g/n/ac.

Work environments include office spaces, virtual offices, and coworking options like hot desks and dedicated desks. A Servcorp coworking membership includes secure, high-speed Wi-Fi, monthly vouchers for coworking services (e.g., printing), access to a full secretariat team and IT support, and access to a 50,000-plus community or imagineers with whom to collaborate or exchange business. Also, the virtual office solution provides 150-plus hotspots across the globe.

Clients subscribed to the Virtual Office Package can access other Servcorp locations and its coworking spaces worldwide for up to three hours per day. Small businesses needing occasional physical locations can commit to Servcorp’s Virtual Office monthly. Choose a 12-month commitment at a discounted price.

While Servcorp clients have access to 150-plus global locations, before subscribing to Servcorp’s virtual office solutions, note that it only operates in four US cities: New York, Chicago, Washington, D.C., and Houston. If your target location is not included in its portfolio, choose Regus or Davinci Virtual Office, both of which have a more extensive geographical footprint than Servcorp.

• Secretary and receptionist: The virtual receptionist picks up and redirects incoming calls to appropriate channels, ensuring you get all the important client messages. The virtual secretary, on the other hand, handles all the administrative tasks, such as email and fax requirements.
• Mail forwarding: Servcorp has flexible mail forwarding options so that even if you’re a highly mobile team, you’ll get the packages and mail you need wherever you are.
• Lockable storage: Securely store personal belongings in coworking spaces with storage. This private storage allows the storage of work equipment and facilitates an organized environment.

Servcorp offers virtual office clients the perks of using coworking spaces. (Source: Servcorp)