Modern-day conference rooms are changing. Instead of featuring outdated hardwired technology, businesses are now providing voice-over-internet-protocol (VoIP) conference phones that work over your company’s internet instead of the phone lines. These advanced VoIP conference phones offer advanced features and functionalities, like high-definition (HD) voice and audio, Bluetooth compatibility, and touchscreen interfaces.
We found the best conference phones to be:
- Grandstream GAC2500: (Best Overall) A feature-rich phone that delivers enterprise-quality at a reasonable price
- Yealink CP960: A sleek, modern-day phone that prioritizes HD voice and audio quality
- Polycom RealPresence Trio 8800: A VoIP phone that makes it easy to add video conferencing to your team chats
- Jabra Speak 510: A low-cost speakerphone that’s Bluetooth-savvy and perfect for small businesses
- Polycom SoundStation IP 6000: A conference phone that provides premium conference call features
- VTech ErisStation VCS754: A wireless compatible conference phone that works perfectly for large conference rooms with maximum attendance
How We Evaluated the Best VoIP Conference Phones
In most cases, a VoIP conference phone will sit in a conference room, huddle room, or some other kind of communal workspace. Devices should make it easy for multiple people to speak into the microphone without having to be right next to the device or shouting. Audio quality should also be clear and consistent.
With an overall score of 4 out of 5, the Grandstream GAC2500 is our top overall choice for VoIP conference phones. The device is intuitive to use and reasonably priced, and it also offers a color touchscreen that can even run an assortment of different software applications.
Here is how we evaluated VoIP conference phones:
25% of Overall Score
We compared the prices of VoIP conference phones relative to the features and functionality they provide. We also put the phones head-to-head to see which provided more value for the money.
25% of Overall Score
We analyzed each conference phone’s core call management control, such as voicemail, call forwarding, dial-in, and muting. Any worthwhile device should have most of these modules in place.
25% of Overall Score
We evaluated each product to see which phone provided above-and-beyond advanced features, such as Bluetooth connectivity, wireless extensions, touchscreen interfaces, and software integrations. While a lot of these features are helpful, it doesn’t mean they are an absolute necessity.
25% of Overall Score
We reviewed each phone and analyzed user feedback to make a comprehensive assessment. We also applied some of our subjective thoughts on each phone.
Grandstream GAC2500
PROS
- 4.3-inch color touchscreen
- Android-based operating system for customizable apps
- 12-foot pickup range
CONS
- Runs on older Android OS
- Non-intuitive user interface
- Angle of the connector makes wired connections prone to kinks
| RATING CRITERIA | Pricing | 2.79 | OUT OF | 5 |
| Conference Call Management | 4.20 | OUT OF | 5 | |
| Advanced Functionality | 4.00 | OUT OF | 5 | |
| Expert Score | 5.00 | OUT OF | 5 |
The Grandstream GAC2500 provides the perfect balance between functionality and affordability. It delivers all the latest-and-greatest features at a fraction of the price compared to competitors. With a sleek, timeless design coupled with an Android-based back-end, the Grandstream GAC2500 is fit for any modern-day conference room.
Grandstream GAC2500 Pricing
At $270 per unit, you’ll be hard-pressed to find a more affordable VoIP conference phone that delivers on all the bells and whistles. However, this price doesn’t include the power adapters that you’ll need to purchase separately.
Grandstream GAC2500 Features
- Android-based OS: The Android-based operating system (OS) empowers you to download apps from the Google Play store and use modern conferencing solutions like Google Hangouts and Skype.
- Bluetooth compatibility: Sync your headphones or mobile devices to make voice calls your way.
- Built-in Wi-Fi support: Make wireless calls from any location in range with built-in Wi-Fi support.
Yealink CP960
PROS
- Exceptional call quality
- 20-foot microphone range
- Android-based control system
CONS
- Expensive
- Difficult to download apps onto a device
- Prone to future obsolescence
| RATING CRITERIA | Pricing | 0.00 | OUT OF | 5 |
| Conference Call Management | 5.00 | OUT OF | 5 | |
| Advanced Functionality | 4.00 | OUT OF | 5 | |
| Expert Score | 4.06 | OUT OF | 5 |
The Yealink CP960 provides a bit more high-end functionality than the Grandstream GAC2500, but it does so at a cost. However, with the Yealink CP960, you’ll get up to a 20-foot microphone pickup range, wireless microphones, Bluetooth pairing, and more. It also uses an Android-based OS that’s more up-to-date than the GAC2500.
Yealink CP960 Pricing
Price is where the Yealink CP960 falls behind. At $479 per unit, this VoIP conference phone is almost twice the cost of the GAC2500. However, if higher audio quality, extended microphone pickup range, and a more up-to-date operating system (OS) are important to you, it’ll be worth the higher price tag.
Yealink CP960 Features
- Call recording: Record up to 100 hours of conference calls locally on your device.
- 360-degree voice pickup: Everyone gets a seat at the table with voice-pickup versatility that can reach the furthest corners of your conference rooms.
- Noise-proof technology: Achieve crystal-clear call quality on every conference call with technology built to cut out background noise.
Polycom RealPresence Trio 8800
PROS
- Video calling support
- 20-foot microphone pickup range
- 5-inch color Android-based OS control panel
CONS
- Expensive
- Amazon buyers report defective systems
- No voicemail
| RATING CRITERIA | Pricing | 1.08 | OUT OF | 5 |
| Conference Call Management | 3.40 | OUT OF | 5 | |
| Advanced Functionality | 5.00 | OUT OF | 5 | |
| Expert Score | 4.06 | OUT OF | 5 |
The Polycom RealPresence Trio 8800 delivers on its name by providing video-calling functionality and HD long-range voice quality. It also has Bluetooth connectivity, USB ports, and Wi-Fi connectivity to download apps like Zoom and Skype. While it’s one of the more expensive conference phones, it provides all the high-end features you’ll need to create the ideal conference room calling experience.
Polycom RealPresence Trio 8800 Pricing
At $462, the Polycom RealPresence Trio is one of the more expensive VoIP conference phone solutions. However, its all-in-one functionality prevents you from needing to purchase additional hardware to support your conference calls.
Polycom RealPresence Trio 8800 Features
- Simple platform integrations: Run your conference calls through Zoom, Skype, Google Hangouts, and more with ease.
- Video call support: Easily connect webcams to the phone to transform your meetings into video conference calls.
- Touch display: Get users up and running in no time with a phone-like touch panel that functions just like a smartphone.
Jabra Speak 510
PROS
- Affordable
- Slim and compact
- Bluetooth compatibility
CONS
- No dedicated control panel screen
- Needs to be connected to a telephony device
| RATING CRITERIA | Pricing | 5.00 | OUT OF | 5 |
| Conference Call Management | 2.60 | OUT OF | 5 | |
| Advanced Functionality | 2.00 | OUT OF | 5 | |
| Expert Score | 4.50 | OUT OF | 5 |
Unlike other traditional VoIP conference solutions, the Jabra Speak 510 isn’t a standalone phone—it connects as a desktop or smartphone speaker via Bluetooth or USB. It’s a slim, low-cost smart speaker that’s perfect for small conference rooms and portable needs.
Jabra Speak 510 Pricing
At $125 per unit, the Jabra Speak 510 is the most affordable VoIP conference phone on our list. However, since it’s technically a sophisticated Bluetooth speaker (not a phone), that directly contributes to its low cost.
Jabra Speak 510 Features
- Mobile conferencing: Take your Jabra Speak 510 with you on the go for high-quality conferencing at home, in the office, or in the hotel room.
- Flexible connectivity: USB and Bluetooth connections empower you to use the phone with various devices for conference calls.
- Long-range Bluetooth: Jabra reports the device can pick up Bluetooth connections from up to 100 feet away.
Polycom SoundStation IP 6000
PROS
- Microphone expansion support
- Simple and easy to use
- HD voice technology
CONS
- Limited voice pickup range
- Limited conference call controls
- No recording
| RATING CRITERIA | Pricing | 4.11 | OUT OF | 5 |
| Conference Call Management | 2.60 | OUT OF | 5 | |
| Advanced Functionality | 0.00 | OUT OF | 5 | |
| Expert Score | 3.13 | OUT OF | 5 |
The Polycom SoundStation IP 6000 doesn’t do anything revolutionary—instead, it delivers a simple, easy-to-use VoIP conference phone that’s great for average-sized conference rooms. This phone keeps it basic with optional microphone expansion and lapel microphone compatibility rather than providing Bluetooth connectivity and Wi-Fi support.
Polycom SoundStation IP 6000 Pricing
At $369 per unit, the Polycom SoundStation IP 6000 is in the medium range for the price—not cheap, but not too expensive. For what it delivers, the phone is fairly priced.
Polycom SoundStation IP 6000 Features
- Optional microphone expansion: Add additional microphones to your conference rooms to ensure maximum voice pickup coverage.
- Classic 12-key keypad: Go back to the basics with a button-heavy phone that delivers on all the fundamentals without unnecessary complexities.
- HD voice technology: Make your conference calls sound clearer and more lifelike with advanced voice technology.
VTech ErisStation VCS754
PROS
- 30-foot microphone range
- Additional wireless microphones
- Affordability
CONS
- Requires VoIP service
- Detachable microphones get lost
- No Bluetooth compatibility
| RATING CRITERIA | Pricing | 2.30 | OUT OF | 5 |
| Conference Call Management | 2.60 | OUT OF | 5 | |
| Advanced Functionality | 0.00 | OUT OF | 5 | |
| Expert Score | 3.06 | OUT OF | 5 |
The VTech ErisStation VCS754 delivers the complete VoIP calling experience for large conference rooms. It’s an affordable solution for high-quality, extended-range voice pickup for meetings with large numbers of attendees. It also provides multi-account functionality to empower you to add up to three different accounts (with their own unique numbers) to each phone.
VTech ErisStation VCS754 Pricing
At $330 per unit, the VTech ErisStation VCS754 is fairly priced for what it delivers. Its exceptional 30-foot microphone range paired with its four separate microphones make it an all-in-one conference-calling solution.
VTech ErisStation VCS754 Features
- Multi-account functionality: Add up to three different accounts with their own unique numbers for incoming and outgoing calls.
- Detachable microphones: Enjoy the same hands-free wireless calling experience without the fear of Bluetooth connectivity issues.
- Long-range voice pickup: The 30-foot voice pickup range is the best of any conference phone on the list.
Bottom Line
Most VoIP conference phones have a lot in common—you’ll just have to decide which details you prefer. Price ranges considerably from the Jabra Speak 510’s $125 cost to the $479 Yealink CP960. You’ll have to determine how important video and Bluetooth connectivity are to your conference calls.
All-in-all, we found the Grandstream GAC2500 to give businesses the most bang for their buck. Its core product delivers all the essential features and functionality you need, while its Wi-Fi and Bluetooth connectivity empowers you to expand and build the perfect conference room solution.
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