Use our free fax cover sheet templates to send a professional fax. We offer three templates – including a simple PDF to print and fill out by hand or a formal full-page cover sheet to customize with your own logo.
In addition to providing these templates, we’ll also show you how to save time by sending faxes online, including software that will accept digital signatures.
1. Simple PDF Fax Cover Sheet Template
Use this template if you want a simple fax coversheet to print out right away. Simply download, print, and fill out by hand – there’s no need to adjust or resize the document.
This template includes all the key contact details, including recipient/sender name, recipient/sender fax number, date, subject, and message.
Download Simple Fax Cover Sheet (PDF)
Download Additional Pages Template (PDF)
- Just print and fill out by hand
- If needed, use “Additional Pages Template” for subsequent pages beyond cover sheet
If you want to type in the details, rather than print it out and write by hand, you can also open this document in Google Docs. You might want to use our next template, however, which includes space to upload a logo.
2. Customizable Fax Cover Sheet Template
Use this template if you want to add your own branding to your fax cover sheet. You can open this document in either Microsoft Word or Google Docs, and customize it as you wish.
Another perk to using this template is that you can type your message, rather than write it by hand.
Download Customizable Fax Cover Sheet (DOCX)
Download Additional Pages Template (DOCX)
- Download and edit in Microsoft Word
- If needed, use Additional Pages Template for subsequent pages beyond cover sheet
Open Customizable Fax Cover Sheet (Google Docs)
Open Additional Pages Template (Google Docs)
- Open link, click “save a copy”
- Edit document right from your browser
- If needed, use Additional Pages Template for subsequent pages beyond cover sheet
To add your own logo in Google Docs, simply click on the image, then select “Replace image…” in the upper toolbar.
3. Full Page Fax Cover Sheet Template
For even more formal scenarios, use this full page fax cover sheet. This elegant template includes detailed To & From fields, as well as a subject box and page count at the bottom.
Like the last template, this document is fully customizable.
Download Full Page Fax Cover Sheet (DOCX)
Download Additional Pages Template (DOCX)
- Download and edit in Microsoft Word
- If needed, use Additional Pages Template for subsequent pages beyond cover sheet
Open Full Page Fax Cover Sheet (Google Docs)
Open Additional Pages Template (Google Docs)
- Open link, click “save a copy”
- Edit document right from your browser
- If needed, use Additional Pages Template for subsequent pages beyond cover sheet
Save Time By Sending Faxes Online
These days, you don’t actually need a fax machine in order to send faxes. There are a number of online services that will let you send a fax by simply uploading your document or entering your fax text.
If you just need to send occasional faxes, try the free online service GotFreeFax.com. You can send up to 2 faxes per day (3 pages max, each). Plus, unlike other free fax services, no ads are displayed on your fax.
If you need to send faxes more frequently, we recommend a paid service like RingCentral. For just $8 – $10 per month, you can send/receive up to 500 pages per month. Plus, you get additional perks like digital signatures and mobile alerts when a fax comes in. Read more on our Best Online Fax Service Buyer’s Guide.
Replace Your Fax Machine with ESignature Software
If the reason you’re still sending faxes is to collect signatures, you might be interested in electronic signature software instead. Rather than having to print out the document, sign it, and fax it back, your recipient can simply click to add a legally binding signature without ever leaving their computer.
With tools like SignNow, you can send a contract via email with simple instructions for the recipient. The document is then returned to you electronically, making this a paperless solution: Neither you nor the recipient ever need to print the document out.
If your clients are simply more comfortable faxing, SignNow has a “Fax-Back” feature. Your client can print out the document, physically sign it, then fax it back to a number provided by SignNow. You’ll receive a copy in your email inbox. So you can support your fax-preferred clients without any need for faxing equipment of your own.
To learn more about electronic signature software, check out our comparison guide here.
The Bottom Line
Our free fax cover sheet templates offer a quick solution – whether you need a simple template to print out, or want a more elegant template to customize in Microsoft Word or Google Docs. If you send faxes regularly, however, consider using electronic signature software, and/or an online fax service. These paperless solutions will help you save a lot of time, and keep things better organized, while still allowing you to please your fax-preferred clients.
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