Sage 100 Contractor Review: Features & Pricing 2023
This article is part of a larger series on Accounting Software.
Sage 100 Contractor is cloud-based construction management and accounting software designed to help contractors manage their operations effectively. It allows you to handle projects, estimating, service operations, and accounting workflows in one place. Its features include job costing, scheduling, budget management, service management, and equipment tracking. The prices of Sage 100 Contractor aren’t published, but you can contact Sage’s sales team for more information.
- Create customized reports from scratch
- Easy-to-understand job income statements
- Includes ERP features
- Mobile app can be used for sending change and dispatch orders
- Takes time to set up and learn
- Mobile app has no accounting features
- Time tracking doesn’t track employee location
- No client portal
When To Use Sage 100 Contractor
- Construction companies seeking a single, comprehensive solution: Sage 100 Contractor combines project management and accounting in one platform so that you won’t have to purchase separate software for managing and tracking projects and bookkeeping. Explore our other top accounting programs for construction companies in our guide to the best construction accounting software.
- Small contractors looking for an affordable solution with basic enterprise resource planning (ERP) features: Access to basic ERP features, such as data analysis, automation, job orders, and inventory management, allows you to collect, store, manage, and analyze data so that you can make informed decisions.
- Contractors who outgrow QuickBooks: Sage 100 Contractor is a great QuickBooks alternative for growing contractors needing more management and automated construction accounting features than those offered by QuickBooks.
When To Use an Alternative
- Mobile app users who want to track job costs at a low rate: There’s no mobile app for Sage 100 Contractor’s accounting functions. If you often run your business from the road, check out QuickBooks Online, which is one of our top mobile accounting apps. You can also track job costs for a low monthly fee. You can learn more in our comparison of Sage 100 Contractor vs QuickBooks.
- Companies using QuickBooks and Xero: Buildertrend offers seamless integration with QuickBooks Online and Xero. To avoid the hassle of transferring to a new accounting program, we recommend Buildertrend if you already have a QuickBooks Online or Xero account.
- Contractors who need robust construction accounting features: QuickBooks Desktop Premier Contractor Edition, an industry-specific version of QuickBooks Premier for general contractors, offers contractor-specific reports and features that can complement your project management software. We recommend choosing it if you already have existing project management software.
Sage 100 Contractor Deciding Factors
Construction companies seeking a single, comprehensive solution with basic ERP features
Telephone or online form
Contact for a quote
Free Trial of Sage 100 Contractor
None for accounting
Equipment Cost Allocation
Project Management Features
Are you looking for something else? See our top picks for the best small business accounting software.
Sage 100 Contractor Alternatives
Best for: Tracking job costs for a low price
Best for: QuickBooks Online or Xero users
Best for: Businesses looking for a low-cost option to track costs by job with powerful reporting capabilities
Software from: $85 per month
Software from: $399 per month
Software from: $799 per year
Sage 100 Contractor vs Competitors
We compared Sage 100 Contractor with Buildertrend and QuickBooks Premier Contractor Edition. In our comparison, our evaluation of Buildertrend includes an integration with QuickBooks Online Plus, even though it’s separately billed.
Sage 100 Contractor appears to be the middle ground in terms of pricing and features. Buildertrend with QuickBooks Online leads in construction accounting, ERP, and general features. However, Buildertrend with QuickBooks Online is pretty expensive, with a total cost of $484 per month.
Sage doesn’t publish its prices directly on its website, so you’ll need to contact its sales team to request a quote. While we prefer upfront pricing, we do award some points because plans include unlimited transactions, customers, and vendors. Some software providers set limits on these items.
Sage 100 Contractor offers a huge array of features and modules to help you manage and track your books and projects. As a result, you won’t have to use multiple programs to address the different needs of your construction business.
The customizable dashboard allows you to drill down to key details. For instance, when viewing underbilled jobs, you can drill down to see the details to determine which jobs are affected and check any related documents, such as change orders and billing invoices. You can also review the dashboard daily to track issues needing attention, such as aging receivables and declining bank balances.
Sage 100 Contractor offers a convenient navigational flow because of the left-side menu bar and main menu bar at the top. You can use the left-side menu bar to access certain modules quickly. If you want an overview of the transaction process, you can refer to the main menu bar. When you click any tab in the main menu bar, you’ll see a workflow diagram that can help you visualize the flow of transactions from start to finish.
This feature is integrated with all of Sage 100 Contractor’s modules, so it’s easy for you to organize and track your job cost information. The software generates detailed cost reports, including job status, job cost journals, job cost summaries, labor totals, labor journals, and billing summaries.
Simple invoicing is one way to create an invoice in Sage 100 Contractor. You can add items in the invoice, quantity, discount dates, discount rate, status, and tax status. Another way would be AIA (American Institute of Architects) billing for progress billings. Sage 100 Contractor can generate an AIA-compliant invoice if it’s required. Otherwise, you can print standard invoices.
The A/P module of Sage 100 Contractor shows everything about the payables. If you click the arrow up button beside the Order Number, Sage 100 Contractor will show the purchase order (PO) detail pertaining to the payable entry. Furthermore, if you want to know what costs are affected by job, go to Costs and click Job Costs or Equipment Costs. Sage 100 Contractor will show you the cost code, cost type, and amount.
Sage helps you keep an eye on your inventory, whether for a central warehouse or different locations and service trucks. It also helps you organize nonstock and serialized items for bin numbers and multiple locations and vendors. You can allocate inventory to jobs and see the inventory trail as well.
Sage 100 Contractor’s project management module gives you access to documents and task lists, operation status, daily field reports, and correspondence. You can also collect and approve your employees’ time and enable the entire team to share and access documents and photos online.
Report Writer Wizard
The Report Writer Wizard provides the tools you need to design customized reports in any fields that are tracked in the system. You can modify some of the existing reports available in the system or create entirely new reports based on your needs.
To access the Report Writer Wizard, go to Review & Reporting (drop-down 13) under the My Menu tab and then click on Report Writer:
This add-on allows you to maximize your productive hours using in-depth analytics on equipment, such as cost, maintenance, and revenue records. It provides the data you need to allocate equipment costs directly to jobs, service your equipment at the right cycles, and optimize equipment return on investment (ROI).
Estimating & Budgeting
Sage 100 Contractor makes it easy to manage your budget and complete bids. It enables you to export budgets, estimates, subcontracts, and POs—saving you more time and reducing the chance of data entry errors. You may also include budgeted hours in your estimates and copy a budget directly from Excel.
The Job Estimates module allows you to see all details about the job. You can see the part number, description of the part, unit of measurement, such as by piece, box, or direct labor hours, and the quantity needed. Sage 100 Contractor will compute the cost automatically and apply overhead rates and profit rates. If you’re going to outsource some materials or labor, you can add the vendor and expense account. Furthermore, you can classify the cost as material and labor.
Sage 100 Contractor can also filter data by selecting the vendor that offers the lowest cost for the material or labor needed. This feature can help you minimize the cost and increase the overall profit of the project. Once you’ve selected the vendors, you can generate a budget.
Sage 100 Contractor generates subcontractor and supplier notices automatically that alert them when work should be done. It also creates call sheets with schedules, phone numbers, dates, and work descriptions, and it sends project documents to your customers and subcontractors automatically at your set dates and times.
After you create a budget, Sage 100 Contractor will create a Gantt chart automatically based on the items in the budget. Task details are also brought forward from the budget, alongside the standard time per task. Since Sage 100 Contractor creates the Gantt chart based on standard time, you can adjust the bars if a certain task needs to be extended due to unforeseen delays or downtime. Sage 100 Contractor can also show critical path and float time, which can be useful in project evaluation and review.
Sage Service Operations
This is a companion app for Sage 100 Contractor. It helps officers in the field receive updates from the back office and vice versa, and users can also view change orders and incidents. Back office personnel can use the app to send dispatch orders to employees in the field, while employees can see dispatch orders under Assignments. Even though the app can relay information to and from the back office, it lacks communication channels where employees can directly message each other.
Sage 100 Contractor generates nearly 1,200 reports and 100 form designs. It creates reports on accounting, general ledger, accounts receivable (A/R) and accounts payable (A/P), payroll, project management, inventory, estimating, and more. Accounting reports include income statements, balance sheet reports, cash flow statements, and chart of accounts.
Sage 100 Contractor isn’t software that you can use out of the box. It’ll take time to set it up since you’ll need to input a lot of accounting and construction data. Using the platform can be difficult for people with no experience in construction accounting, as Sage 100 Contractor is best if you have an in-house certified public accountant (CPA) with experience in financial accounting and reporting and taxation for construction companies.
Nevertheless, it has valuable resources to help you ease into the system. From anywhere within it, you can access a library of easy-to-find topics to learn more about particular features. Other support resources include an online Sage Knowledgebase, online user community forums, a Sage 100 Contractor InfoCenter, and Sage 100 Contractor virtual conferences. You can contact Sage over the phone or submit your request for customer support online, 24 hours a day, through the customer log-on portal.
Sage 100 Contractor User Reviews
Reviewers said that they like the seamless integration of the various accounting and project management modules in real-time. They also praised the ability to export information to Excel and third-party reports.
Sage 100 Contractor’s biggest drawback is the time required to learn and use software, especially if only using the resources available on the website. Other users said that they dislike the lack of transparent pricing, preferring instead to have the prices listed before moving forward with a request for information.
The platform earned the following average scores on popular review sites:
- Capterra: 4.1 out of 5 based on about 400 reviews
- G2: 4 out of 5 based on around 20 reviews
- TrustRadius: 6.5 out of 10 based on about 35 reviews
Frequently Asked Questions (FAQs)
Is Sage 100 Contractor cloud-based?
Yes, Sage 100 Contractor is a cloud-based accounting software and enterprise resource planning (ERP) system that’s designed for small and mid-sized construction companies and contractors.
How much does Sage 100 Contractor cost?
Sage 100 Contractor doesn’t publish its prices on its website—you must contact the sales department for a quote.
Does Sage 100 Contractor offer a mobile app for accounting?
No, Sage 100 Contractor doesn’t currently offer a mobile app with the ability to handle accounting tasks, such as job costing or billing customers. It does, however, offer a mobile app called Sage Service Operations, which focuses on the project management aspect of your business.
Sage 100 Contractor is a midrange construction accounting and management program. It offers the best of both worlds, with a mix of useful accounting features and project management tools. However, using it can be a challenge to users without bookkeeping knowledge. It has many niche features like AIA billing that only CPAs with construction accounting experience can understand.