The best mileage tracker app for small businesses should efficiently log and track business mileage and expenses automatically and categorize trips as business-related or personal. It should also strike a balance between affordability and features. With that in mind, we have compiled the six best mileage tracker apps for small businesses:
- TripLog: Best overall mileage tracker with multiple tracking modes
- Hurdlr: Best for self-employed individuals
- Everlance: Best for remote companies
- MileIQ: Most affordable for simple mileage tracking
- MileageWise: Best for IRS-proof mileage logs
- QuickBooks Online: Best for mileage tracking within accounting software
We are driven by the Fit Small Business mission to provide you with the best answers to your small business questions, which allows you to choose the right mileage tracker solution for your needs. Our meticulous evaluation process makes us a trustworthy source for mileage tracking software insights; we immerse ourselves in every platform we review by exploring the features down to the finest nuances.
For our roundup of mileage tracking software, we created a special rubric that evaluates the features of our chosen providers. This gives our audience—small businesses and individuals—an unbiased opinion about the software’s capabilities and fit for your organization or self-employed business.
Quick Comparison of the Best Mileage Tracker Apps
Free Plan | Single User Plans Pricing | Team Plans Pricing | Users Included | |
|---|---|---|---|---|
 | 40 free drives per month | $5.99 per month | $10 or $15 per user, per month | 1 plan per user |
 | Unlimited mileage tracking in free plan | $10 per month (Premium) | $16.67 per month (Pro) or custom-priced (Enterprise) | Unlimited |
 | 30 free drives per month | $8 or $12 per user, per month | $12 per month or $396 per year | Unlimited |
 | 40 free drives per month | $5.99 per user, per month | $5, $8, or $10 per user, per month | 1 plan per user |
 | N/A; 14-day free trial | $9.99 per vehicle, per month | Starts at $69.99 per vehicle for one year | 1 plan per vehicle |
 | N/A; 30-day free trial | $20 per month | $30 to $200 per month | 1 to 25 |
Automatic Tracking | Route Planning | Expense Tracking | Invoicing Features | |
|---|---|---|---|---|
| Paid plans only | ✓ | ✓ | ✕ |
| Paid plans only | ✕ | ✓ | ✓ |
| ✓ | ✕ | ✓ | ✕ |
| ✓ | ✕ | ✕ | ✕ |
| ✓ | ✕ | ✓ | ✕ |
| ✓ | ✕ | ✓ | ✓ |
TripLog: Best Overall Mileage Tracker With Multiple Tracking Modes
Pros
- Offers a free plan for a single user
- Has multiple tracking options for different needs
- Includes daily trip viewing and route planning to enable users to see their trips and plan routes for future trips
- Has a comprehensive app environment as it connects with TripLog’s expense tracking, time tracking, and schedule apps
- Generates IRS-compliant reports for claiming allowable expenses
Cons
- Has costly add-ons like TripLog Drive will yield higher upfront costs since the device is priced separately
- Excludes helpful features in lower-priced versions like accounting software integration, mileage policies, and admin console
Single Users
- Lite: Free; good for one user for up to 40 trips per month; accessible only via app
- Premium: $5.99 per user, per month; all Lite features, plus multiple tracking options and expense tracking
You can get a free trial of TripLog’s Premium plan for 15 days.
Multiple Users
- Teams: $10 per user, per month; includes route planning, bank and credit card integration, Xero and QuickBooks integration, and mileage policies
- Enterprise: $15 per user, per month; all Teams’ features plus multi-level approval hierarchy, custom tags and fields, and over-reported mileage flagging
Add-ons:
- Time & Scheduling: Additional $4 per user, per month; timesheets, shift scheduling, leave, and paid time off (PTO) management
- Card and automated clearing house (ACH): Additional $1 per user, per month; reimburse expenses through cards and direct deposits
TripLog offers a diverse set of features beyond its standard mileage tracker. That’s why we named it our overall mileage tracker app for small businesses. What makes it stand out is its multiple tracking capabilities. By default, you can track mileage using phone GPS, but you can also opt for a USB dongle or GPS device as an alternative.
Since phone GPS consumes data and battery, having other tracking options enhances accessibility and ease of use. As an alternative, MileIQ is a much simpler mileage tracker if your goal is only to track mileage without added functionality, like card and ACH integration, mileage policies, and route planning.
In terms of mileage tracking, TripLog is simply the best. We like that it has multiple tracking options for users who want alternatives for mileage tracking via smartphone GPS. TripLog’s pricing isn’t too expensive as well, but it may be costly if you get the special USB dongle for mileage tracking.
On the flip side, TripLog didn’t score well in related app features because it requires integration for accounting and invoicing. On top of that, it doesn’t have a tax deduction finder, which could be a useful feature for maximizing mileage tax deductions. Our best alternative is Hurdlr because it aced our evaluation of related-app features. But if you want to focus on taxes, look into MileageWise.
Hurdlr: Best for Self-employed Individuals
Pros
- Includes accounting and invoicing features in the Premium plan
- Includes an expense tracker with automatic expense tracking for habitual or recurring expenses
- Is suitable for freelancers with minimal inventory management needs
- Calculates your quarterly estimated tax payments
Cons
- Has no GPS tracking in the free plan
- Doesn’t offer route planning and daily driving summaries
- Can be expensive for self-employed individuals with minimal mileage tracking needs
- Free: Includes unlimited mileage tracking and basic reports
- Premium: $10 per month; includes unlimited auto-mileage tracking, auto-expense tracking, and real-time tax calculation
- Pro: $16.67 per month (billed annually); includes all Premium features, plus annual income tax filing through TaxSlayer, full double-entry bookkeeping, and advanced reports
- Enterprise: Custom quote; designed for larger enterprises that need live training and advanced features, such as mileage tracking with artificial intelligence (AI)-based automation
Hurdlr’s features focus mainly on providing estimated income tax payments based on income and expense information logged in the software. We especially like the Pro plan for self-employed drivers since the annual price of $200 includes a tax return prepared through TaxSlayer, a $93 value. The Pro plan also provides double-entry bookkeeping. While not required of self-employed taxpayers, we believe it’s a good idea for a more complete accounting of income and expenses.
Since Hurdlr works best for freelancers and rideshare drivers, businesses needing company-wide mileage tracking solutions might want to check TripLog or Everlance. TripLog offers more features outside mileage tracking such as time and scheduling, while Everlance has a variable rate program that sets unique mileage rates depending on the employee’s state.
Hurdlr scores well in mileage tracking because of its easy-to-use interface. This app is suitable for freelancers needing mileage tracking for business-related trips or rideshare drivers seeking to track mileage deductions for tax reporting. Hurdlr’s built-in tax, accounting, and invoicing features are a big plus for self-employed users since the platform combines these related app features with its top-notch mileage tracking solution.
The solution’s lack of immediate customer support via phone or live chat is why it didn’t score well in ease of use. Though you can email Hurdlr if you have concerns, we still prefer a direct hotline or live chat for faster and more convenient access. Alternatively, MileageWise offers customer service by chat and phone. It can be a good pick if you want quick access to support.
Everlance: Best for Remote Companies
Pros
- Supports unlimited users
- Can set mileage rates for specific employees under the Fixed and Variable Rate (FAVR) program
- Has in-app customer service assistance with Premium plan
- Contains an expense tracker, reimbursement system, and tax-saving tool
Cons
- Lacks a clock-in and -out timesheet for employees
- Can’t connect credit card and bank account in the Free plan
- Has no route planning features
Self-employed
- Free: 30 free automatic trips per user, per month; has manual start and stop tracking, expense tracking with receipt uploads, and IRS-compliant exports
- Premium: $8 per user, per month, billed monthly or $5 per month billed annually; includes unlimited automatic trip tracking for unlimited users, bank and credit card integration for expense tracking, trip classification with work hours and commute, deduction finder, custom Excel and PDF exports, and deduction finder
- Premium Plus: $12 per user, per month, billed monthly or $10 per month billed annually; includes all Premium features, plus customized one-on-one training and VIP customer support
Premium and Premium Plus include a seven-day free trial.
Businesses
- Free: 30 free automatic trips per user, per month; includes features like unlimited receipt uploads, reimbursement reports, customizable report approval workflows, and a central admin dashboard
- CPM Program: $12 per month or $120 per year with unlimited trips for unlimited users; includes features such as custom Excel and PDF reports, VIP customer support, and live admin and user training
- FAVR program: $396 per year; includes all Premium features, plus advanced functionality like enterprise resource planning (ERP) integrations and dedicated account manager
Everlance is our pick for remote companies because of its FAVR solutions, a sophisticated reimbursement program that sets mileage reimbursements based on your employee’s geographic location. It considers local fixed costs of vehicle ownership and variable costs of operation and is perfect for remote companies needing mileage reimbursements.
Everlance’s pricing depends on the type of user. Its self-employed plans are on par with the pricing of other options in this guide. However, its FAVR program is on the higher side, which is why Everlance took a slight hit in pricing. It could’ve aced our mileage tracking evaluation if it had route planning and timesheets, but we don’t see this as a major miss.
Its related app features are also good since it features a tax deduction finder and reimbursement system. It doesn’t have built-in accounting and invoicing—but integrations are possible.
MileIQ: Most Affordable for Simple Mileage Tracking
Pros
- Has a simple and innovative user interface
- Is affordable, especially for occasional or part-time drivers
- Classifies trips based on purpose, location, or time
Cons
- Lacks automatic tax deduction computation
- Has inefficient power consumption when tracking location in the background
- Lacks an expense tracker
Personal
- Free trial: Free for up to 40 trips per month
- Unlimited: $5.99 per user, per month, unlimited trips
Teams
- Lite: $5 per driver, per month; includes free team creation and unlimited plan for all drivers
- Teams: $8 per driver, per month; includes Lite’s features plus detailed reports, custom rates, dedicated onboarding, and premium support
- Teams Pro: $10 per driver, per month; includes Teams’ features plus personalized support, multiple admits, simple invoicing, and custom reimbursement rates
MileIQ highlights an easy-to-use mileage tracker at an affordable price. It’s perfect for drivers who only need to track mileage for deductions—nothing more and nothing less. Unlike other trackers in this guide, MileIQ focuses on simplicity. It is the perfect solution for individuals and teams looking for standalone mileage tracking software.
If you find MileIQ too simple for your needs, we recommend checking TripLog. We find it useful for companies needing different tools that enhance mileage tracking, such as card integrations, time and scheduling functions, and multilevel approval hierarchy.
MileIQ is the most affordable pick in this guide—as seen in its pricing score. By far, MileIQ offers flexible and affordable plans for teams, with its highest plan at $10 per user monthly. However, this price advantage came with a slight tradeoff with related app features.
In our evaluation, we see MileIQ as a standalone mileage tracking solution. It doesn’t have extra features like accounting and card feeds. TripLog is the best alternative for mileage tracking with card feeds. However, you may want to check Hurdlr for built-in accounting features.
Overall, MileIQ’s scores show that it’s an ideal fit for businesses or individuals that don’t need extra features aside from mileage tracking.
MileageWise: Best for IRS-proof Mileage Logs
Pros
- Can recover and reconstruct past mileage logs
- Has a built-in IRS auditor for spotting inconsistencies and errors in mileage logs
- Features IRS-proof mileage logs
- Integrates with FreshBooks
Cons
- Has no bank or credit card integration
- Cannot integrate with QuickBooks or Xero
- Can be pricey for some businesses
- Small Monthly: $9.99 per vehicle, per month
- Small: $69.99 per vehicle for one year
- Bronze: $199.99 per vehicle for one year
- Silver: $319.99 per vehicle for two chosen years
- Gold: $399.99 per vehicle for three chosen years
MileageWise offers IRS-proof mileage logs with its built-in IRS auditor feature, which spots errors and discrepancies in logs. It is perfect for land-based shipping companies because plans are long-term. So, if your business uses vehicles as a crucial component of your products, we highly recommend it. If you think MileageWise’s tax features are too much for your needs, Hurdlr is a good alternative for mileage tracking with tax features.
MileageWise is one of the least affordable picks in this guide, as seen in its average pricing score. Though it scores excellent in mileage tracking because of its IRS-proof mileage logs, it took a huge hit in related app features because it doesn’t have a wide range of integrations with accounting software. It only integrates with FreshBooks, and we’d love it if it could integrate with more popular software like QuickBooks and Xero.
However, MileageWise didn’t disappoint in terms of mileage tracking for tax reporting. Our evaluation reveals that it is a great tool for businesses to maximize mileage deductions and tax savings.
QuickBooks Online: Best for Mileage Tracking Within Accounting Software
Pros
- Includes a mileage tracker for free
- Is a comprehensive bookkeeping system—easy to track and account for mileage expenses
- Can choose between actual expense instead of standard rates for tax deductions
Cons
- Requires subscription to QuickBooks Online, which is expensive if you don’t need accounting features
- Lets only assigned QuickBooks users use the mileage tracker, which are limited to five in its most popular plan
- Lacks a tax deduction finder
The mileage tracker is built into the QuickBooks Online app and is free with any of the following subscriptions:
- Solopreneur: $20 per month for one user only
- Simple Start: $30 per month for one user only
- Essentials: $60 per month for three users only
- Plus: $90 per month for five users only
- Advanced: $200 per month for 25 users only
You can try QuickBooks Online for 30 days. Otherwise, subscribing right away will give you 70% off the regular price for three months plus a free guided setup.
If you’re one of the millions of small businesses that already use QuickBooks Online, you don’t need a separate mileage tracker. QuickBooks Online is our best small business accounting software—and it has built-in mileage tracking. We recommend choosing it if your business still doesn’t have accounting software.
With its mileage tracking, you can easily create expense entries from within the app for mileage-related expenses and reimbursements. Since QuickBooks Online is mainly accounting software, you only get basic mileage tracking. You might want to check TripLog for a complete mileage tracking solution and other add-ons, like time and scheduling features.
QuickBooks Online, alongside MileageWise, is the least affordable pick on our list. It is also the only software that’s not primarily a mileage tracker. However, it didn’t disappoint in mileage tracking features since it works well with its accounting system. It tracks mileage that can be later on converted to mileage expense entries, making it easy to track mileage tax deductions during tax preparation. One drawback though is that only QuickBooks users can track their mileage and the number of users is very limited.
The platform also scored well in related app features since it’s accounting software by default. Hence, it does not need third-party integrations for accounting features, and there are more than 750 QuickBooks Online integrations available, which allows you to find a compatible mileage tracker.
It could’ve received perfect marks in related app features if it had a tax deduction finder, but we don’t see this as a major miss. The only downside to this provider is that it’s not a good mileage tracking solution for large teams since only enrolled users can utilize this feature.
How We Chose the Best Mileage Tracker Apps
We ranked the mileage tracker app for small businesses based on their affordability, ease of use, and the availability of the essential mileage tracking features we like to see, including automatic mileage tracking, bank and credit card integration, expense receipt capture, and route planning. Based on our methodology, we evaluated each mileage tracker app across the following criteria:
20% of Overall Score
All the mileage tracker apps (except QuickBooks) offer a free plan or version, so we evaluated pricing based on the affordability of the paid plans, taking into account the number of users included and the number of trips you can track per month.
30% of Overall Score
The ideal mileage tracking app should have the essential features needed to track business mileage and expenses, such as automatic tracking, route planning, bank and credit card integration, and a clock-in/clock-out timesheet for employees.
20% of Overall Score
The best mileage tracker app should have an intuitive user interface and good customer service.
10% of Overall Score
We added user review scores from third-party review sites to include customer ratings in our evaluation. By reading competent and legitimate reviews, we also used this information to add more insights to our evaluation and analysis.
10% of Overall Score
We conducted a subjective analysis of each mileage tracker app based on features, accessibility, ease of use, available reports, and popularity.
When to Use a Mileage Tracker
A mileage tracker can be used to project tax deductions, control mileage costs, and plan for future expenses. Not all individuals or businesses need to use a mileage tracker, but the need arises when the:
- User intends to deduct mileage expenses for tax purposes: The IRS has strict requirements for documenting business mileage. Taxpayers must keep a detailed log of trips showing the date, number of miles, and purpose of the trip.
- Company has a high volume of mileage expenses and reimbursements: If your line of business involves delivery, or if you provide gas allowance to employees, a mileage tracker makes reimbursements easier, faster, and more accurate.
- User’s job is driving (like a rideshare or company driver): Individuals registered to drive for Uber or Lyft can use a mileage tracker to track their daily route, maximize earnings, and reduce tax liability.
Frequently Asked Questions (FAQs)
From our list, TripLog, Hurdlr, Everlance, and MileIQ have free plans. The free versions are suitable for occasional drivers needing mileage deductions.
The answer depends on the nature of your business. If you deliver products to customers or meet with clients, you need a mileage tracker to monitor your mileage and fuel expenses and determine tax deductible amounts.
GPS tracking is the most accessible way to track mileage since smartphones have GPS capabilities and cellular service. Through this feature, you can track mileage accurately, regardless of the route you’ve taken, and maximize your mileage tax deductions.
Bottom Line
Each mileage tracker app in our guide has its strengths and weaknesses, so the best mileage tracker app for small businesses greatly depends on your particular requirements. Our list includes five dedicated mileage trackers and one mileage tracker integrated into accounting software.
Overall, TripLog is our best recommendation because of its flexibility and complementary features. If your business still doesn’t have accounting software but needs mileage tracking, QuickBooks Online is a good pick. Otherwise, try MileIQ as a simple mileage tracking solution if you’re unfamiliar with mileage tracking apps.
