5 Best Mileage Tracker Apps for Small Businesses in 2022

The best mileage tracker app should efficiently log and track business mileage and expenses automatically and categorize trips easily as business-related or personal. It should also strike a balance between affordability and features. With that in mind, we have compiled the five best mileage tracker apps for small businesses:

• TripLog: Best overall mileage tracker
• Hurdlr: Best for self-employed individuals
• QuickBooks Online: Best for QuickBooks users
• Everlance: Best for growing companies
• MileIQ: Most affordable option for simple mileage tracking

Quick Comparison of Best Mileage Tracker Apps

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TripLog: Best Overall Mileage Tracker

Expert Opinion

TripLog is our best mileage log app because of the extended features you get in the paid plans. If you get the Premium + Time & Scheduling option, you’ll have a scheduler, timesheet, and expense tracker, all from one provider. We recommend TripLog because it saves you the cost of subscribing to other third-party expense trackers or timesheet apps. Instead, with a fee of less than $10 per user, per month, you can get three trackers (mileage, expense, and time trackers). If you find it costly, we recommend checking MileIQ for its affordable pricing.

Hurdlr: Best for Self-employed Individuals

Expert Opinion

We recommend Hurdlr for freelancers and self-employed individuals who need a mileage tracker, an expense tracker, and simple accounting features. Its Premium and Pro plans can also be great QuickBooks alternatives because of its bookkeeping and invoicing features. If you’re looking for a dedicated mileage tracker, we recommend choosing TripLog or MileIQ for simple mileage tracking.

QuickBooks Online: Best for QuickBooks Users

Expert Opinion

Because QuickBooks Online is also our best small business accounting software, it’s a great choice for a new company looking for both accounting software and a mileage tracker—it’s a cost saver to have a combined bookkeeping software and mileage tracker. It features tax computation for mileage deductions, wherein users can choose between standard mileage rates and actual expenses.

However, we advise that you look at the other mileage trackers on this list if you need just a dedicated mileage tracker. Everlance and Hurdlr are good alternatives for QuickBooks Online because they have tax features that can help in reporting mileage expenses.

Everlance: Best for Growing Companies

Expert Opinion

Everlance is a mileage tracker that features expense tracking and tax management. We like its tax-saving tool—this allocates money for your taxes automatically whenever new income enters your bank account, and we find it to be a great budgeting tool for tax expenses.

If you decide to expand from self-employed into a small business, you can upgrade to an Everlance Business account easily. Though it includes advanced mileage features, it lacks an integrated bookkeeping system. If you need the latter, we recommend either Hurdlr or QuickBooks Online. Hurdlr has accounting and bookkeeping capabilities under its Pro Plan while QuickBooks Online is a small business accounting software by default but with mileage tracking features.

MileIQ: Best for Simple Mileage Tracking

Expert Opinion

MileIQ is an excellent alternative to complex mileage trackers because of its simplicity and easy-to-use interface. It’s an ideal mileage tracker for individuals who drive occasionally but need mileage tracking for expense tracking.

Although having more features in a mileage tracker is good, some won’t make use of all of them. In that case, a simple app like MileIQ will do the job. While it lacks automatic tax deduction, we still recommend it for those wanting a simple mileage tracker. If you think MileIQ is too simple for your needs, we recommend checking out TripLog.

How We Chose the Best Mileage Tracker Apps

We ranked the best mileage log apps based on their affordability, ease of use, and the availability of the essential mileage tracking features we like to see, including automatic mileage tracking, bank and credit card integration, expense receipt capture, and route planning. Based on our methodology, we evaluated each mileage tracker app across the following criteria:

When To Use a Mileage Tracker

A mileage tracker can be used to project tax deductions, control mileage costs, and plan for future expenses. Not all individuals or businesses need to use a mileage tracker. However, the need arises when:

• The user intends to deduct mileage expenses for tax purposes: The IRS has strict requirements for documenting business mileage. Taxpayers must keep a detailed log of trips showing the date, number of miles, and purpose of the trip.
• The company has a high volume of mileage expenses and reimbursements: If your line of business involves delivery, or if you provide gas allowance to employees, a mileage tracker makes reimbursements easier, faster, and more accurate.
• The user’s job is driving (like rideshare driver or company driver): Individuals registered to drive for Uber or Lyft can use a mileage tracker to track their daily route, maximize earnings, and reduce tax liability.

Frequently Asked Questions

Are there free mileage tracking apps?

All of the mileage tracker apps in our list have free plans, except for QuickBooks Online. The free versions are suitable for occasional drivers needing mileage deductions. But if you want a comprehensive mileage tracker for your business, TripLog offers many features suitable for a small business setup.

Do I need a mileage tracker for my business?

That depends on the nature of your business. If you deliver products to customers or meet with clients, you need a mileage tracker to monitor your mileage and fuel expenses, as well as determine tax deductible amounts.

What’s the best way to track my mileage?

GPS tracking is the most accessible way to track mileage since smartphones have GPS capabilities and cellular service. Through this feature, you can track mileage accurately, regardless of the route you’ve taken and maximize your mileage tax deductions. However, GPS tracking consumes smartphone battery, especially if you leave it running in the background. As such, it’s best to always charge your smartphone while using this feature.

Bottom Line

Each mileage tracker app in our guide has its own strengths and weaknesses, so the best option greatly depends on your particular requirements. For instance, if you’re managing a team of delivery drivers, you can benefit from TripLog’s route planning feature. If you need a simple and affordable way to track mileage, you should consider MileIQ. If you’re currently using QuickBooks Online, then you can try its built-in mileage tracker and see if it’s enough for you. Hurdlr and Everlance are also worthy choices if mileage deduction is your top concern for getting a mileage tracker.