The best mileage tracker app for small businesses is one that makes logging your trips effortless, ideally with automatic tracking that starts and stops when you drive. It should also have an easy-to-use interface that lets you categorize trips as business or personal with just a tap.
Integration with tax software or expense reports is a huge plus, saving you time when it’s tax season or time for reimbursement. Accurate GPS tracking is a must, and of course, cloud backup and data export options are lifesavers — making sure you never lose your records when switching devices!
Here are the best mileage tracker apps:
- TripLog: Best over mileage tracker with multiple tracking modes
- Hurdlr: Best for self-employed individuals
- Everlance: Best for remote companies
- MileIQ: Best for simple mileage tracking
- MileageWise: Best for IRS-proof mileage logs
- QuickBooks Online: Best for mileage tracking within accounting software
Over a decade of tax experience has made me a small business superfan. You’ll find me on the sidelines yelling “DEFENSE” (of your deductions), and “SHOW ME WHAT YOU GOT” (by April 15, please). You’ll also find me avidly ranking tax products with the zeal of a sports commentator. My goal is to help you tackle tough topics without dropping the ball.
My articles adhere to the Fit Small Business Editorial Policy—and this approach prioritizes accuracy, clarity, authority, objectivity, and accessibility. The result is practical content that is reliable, straightforward, and unbiased. Each written feature is designed to take the pain out of research so that you can focus on running your business.
See my full methodology below
Quick comparison of the best mileage apps
Pricing | Number of users | Free demo | Free trial | |
|---|---|---|---|---|
 | From $0 for up to 40 trips | 1 per plan | Yes | 15 days |
 | From $0 | No limit | Contact Hurdlr | 7 days |
 | From $0 for up to 30 automatic trips per month | No limit | Contact Everlance | 7 days |
 | From $0 for up to 40 drives per month | 1 per plan | Contact MileIQ | 30 days |
 | 1 per vehicle | Contact MileageWise | 14 days | |
 | Up to 25 | Contact QuickBooks Online | 30 days | |
Automatic mileage tracking | Invoicing features | Tax calculation & reporting | Accounting software integration | Platform support | |
|---|---|---|---|---|---|
| Yes | Yes (w/ Premium plan) | Yes | Yes (QuickBooks, Xero) | iOS, Android, Web |
| Yes (w/ Premium plan) | Yes (w/ Premium plan) | Yes | Yes (Premium) | iOS, Android, Web |
| Yes | No | Yes | Yes (QuickBooks, Xero) | iOS, Android, Web |
| Yes | No | No | Yes (Excel, FreshBooks) | iOS, Android |
| Yes | No | Yes | Yes (FreshBooks) | iOS, Android, Web |
| Yes | Yes | Yes | QuickBooks | iOS, Android, Web |
TripLog: Best overall mileage tracker with multiple tracking modes
Pros
- TripLog uses GPS and motion detection to log trips automatically
- Includes features such as expense tracking and fuel cost monitoring
- The software integrates with QuickBooks, Xero, ADP, and other accounting and payroll systems
- Availability of different tracking modes, such as automatic GPS tracking, manual entry, and Bluetooth-based tracking
Cons
- Can drain smartphone battery life quickly, especially when running in the background.
- It may be overwhelming to set up and navigate the various settings for mileage tracking and expense reporting.
- The free version of TripLog has limited features, and users must upgrade to a paid plan to access advanced tools
- Occasional delays in customer support response times for technical issues
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Plans pricing | Single users
You can get a free trial of TripLog’s Premium plan for 15 days. Multiple users
|
Add-ons pricing | Add-ons:
|
AI assistance | For accuracy and convenience, TripLog uses AI to offer multiple mileage tracking methods, including MagicTrip and Plug-N-Go. These AI-driven features enhance tracking accuracy and user convenience. |
Offline mode and data syncing | ✓ |
User-friendly interface | ✓ |
Free trial | 15 days for TripLog Premium |
Free plan | ✓ |
Customer support channels | Self-help library, knowledge base, and contact form |
TripLog goes beyond basic mileage tracking, making it my top pick for small businesses. It stands out with multiple tracking options. By default, you can track mileage using phone GPS, but you can also opt for a USB dongle or GPS device as an alternative. Being able to use external devices is a handy convenience since the use of the app with the GPS on your phone drains data and battery pretty quickly.
Standout features
- Automatic mileage tracking: TripLog’s built-in automatic mileage tracker, MagicTrip, starts tracking your drive automatically within the first 2 minutes of driving and then stops automatically if it detects that you’ve been idle for a while.
- Expense tracking: The app tracks different kinds of expenses related to your drives, such as parking fees, lodging, and meals.
- Route planning: TripLog integrates with Google Maps to help company drivers plan trips using the shortest possible routes.
- Multiple tracking modes: You can choose from different tracking options.
- MagicTrip, for background tracking via mobile phone
- Car Bluetooth, for moderate battery usage
- Manual, for custom tracking
- Beacon, a USB-powered device for automatic tracking
- TripLog Drive, the official TripLog dongle for mileage tracking with higher upfront costs
Use cases
- Companies that need a single solution for mileage tracking, expense tracking, and scheduling: TripLog offers many complementary features aside from mileage tracking. It has expense tracking for expenses incurred during trips and a time scheduler for managing employee schedules.
- Delivery services: If you’re in the delivery business, TripLog’s route planning feature can help your drivers deliver goods to customers efficiently. Route planning helps you organize destinations to avoid delays and efficiently plan trips.
- Industries with Mobile Workforces: Sectors such as healthcare, construction, sales, and delivery services benefit from TripLog’s features, including route planning and time tracking, to enhance operational efficiency.
Hurdlr: Best for self-employed individuals
Pros
- Includes accounting and invoicing features in the Premium plan
- Includes an expense tracker with automatic expense tracking for habitual or recurring expenses
- Is suitable for freelancers with minimal inventory management needs
- Calculates your quarterly estimated tax payments
Cons
- Has no GPS tracking in the free plan
- Doesn’t offer route planning and daily driving summaries
- Can be expensive for self-employed individuals with minimal mileage tracking needs
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Plans pricing |
|
Add-ons pricing | Product pricing is bundled. |
AI assistance | Employs AI to automatically track mileage and expenses, provide real-time tax estimates and suggest potential deductions based on user activity. |
Offline mode and data syncing | ✓ |
User-friendly interface | ✓ |
Free trial | 7 days |
Free plan | ✓ |
Customer support channels | In-app live support, self-help library |
I like Hurdlr because it automatically tracks mileage, income, and expenses, saving time and effort. Its real-time tax estimates will help you stay on top of what you owe, so there are no surprises during tax season. The Pro plan is especially valuable since it includes a TaxSlayer-prepared tax return and double-entry bookkeeping, making it a great all-in-one tool for self-employed workers.
I also appreciate that there’s an option with premium plans to integrate with QuickBooks, Xero, and FreshBooks. This goes a long way toward simplifying your accounting. Overall, Hurdlr is a powerful, easy-to-use tool that helps maximize tax deductions and keep finances organized.
Standout features
- Automatic tracking: This feature allows you to record your mileage by automatically using your smartphone’s GPS. It starts automatically when your vehicle starts and stops when it identifies that your vehicle has stopped.
- Tax tracking and estimation: When you subscribe to the Pro plan, you have the option to invite your accountant to review your tax information. For those who need to file a Form 1040, the Pro plan includes free tax filing (federal plus one state) through Hurdlr’s partnership with TaxSlayer.
- Income and expense tracking: The free plan allows you to track your income and expenses manually. When you upgrade to any of the paid plans, you have the option to track your income automatically. You can connect your bank and credit card accounts and categorize your income and expenses as Personal or Business.
Use cases
- Rideshare drivers: Rideshare drivers will benefit from Hurdlr because of its tax features. When it’s time to report self-employed taxes, Hurdlr can generate useful data for tax filings.
- Freelancers: Freelancers who travel as part of their work can use Hurdlr to track mileage, file taxes, invoice customers, and perform accounting. Hurdlr’s Pro plan includes all necessary mileage tracking, invoicing, tax filing, and accounting features that a freelancer might need.
Everlance: Best for remote companies
Pros
- Supports unlimited users
- Can set mileage rates for specific employees under the Fixed and Variable Rate (FAVR) program
- Has in-app customer service assistance with Premium plan
- Contains an expense tracker, reimbursement system, and tax-saving tool
Cons
- Lacks a clock-in and clock-out timesheet for employees
- Can’t connect credit card and bank account in the Free plan
- Has no route planning features
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Plans pricing | Everlance offers a variety of mileage tracking plans tailored to individual and business needs: Individual plans:
Business plans:
|
Add-ons pricing | License and Insurance Verification, Motor Vehicle Record (MVR) Checks: Contact company for pricing |
AI assistance | Everlance leverages AI for automatic trip detection and classification, learning user habits to improve accuracy over time. It also offers expense tracking with AI-driven receipt scanning. |
Offline mode and data syncing | ✓ |
User-friendly interface | ✓ |
Free trial | 7 days |
Free plan | ✓ |
Customer support channels | Email, phone support, live chat, and in-app help center |
Everlance is a powerful mileage tracking app that helps users maximize tax deductions and streamline reimbursements. It offers automatic trip detection, so you don’t have to worry about manually logging every drive. I like that the app integrates with bank accounts and credit cards to track expenses effortlessly, making financial management easier. Its business-friendly features make Everlance a great solution for both freelancers and companies.
Standout features
- Bank and credit card integration: Users can track expenses and categorize transactions seamlessly. Everlance allows users to connect their bank accounts and credit cards for seamless expense tracking. Transactions are automatically imported and categorized, making it easy to track business expenses and deductions.
- Customizable reimbursement programs: Everlance’s software is ideal for businesses managing multiple employees. Businesses can set custom mileage reimbursement rates based on employee location, job role, or company policies. Everlance automates trip classification and reimbursement calculations, reducing administrative work for employers. Employees can easily submit mileage reports, ensuring accurate and timely reimbursements.
- AI-powered deduction insights: AI tips help users maximize tax savings by identifying potential write-offs. Everlance uses artificial intelligence to analyze trips and expenses, identifying potential tax deductions. The app suggests deductions based on spending patterns and work-related mileage.
Use cases
- Sales and field service professionals: Sales reps, consultants, and service technicians who travel frequently for work can simplify expense tracking and reimbursement with Everlance.
- Corporate fleets and enterprise teams: Businesses with large teams of mobile employees can take advantage of Everlance’s custom reimbursement programs and team dashboard for efficient tracking.
MileIQ: Most affordable for simple mileage tracking
Pros
- Has a simple and innovative user interface
- Is affordable, especially for occasional or part-time drivers
- Classifies trips based on purpose, location, or time
Cons
- Lacks automatic tax deduction computation
- Has inefficient power consumption when tracking location in the background
- Lacks an expense tracker
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Plans pricing | Personal:
Teams:
|
Add-ons pricing | Product pricing is bundled. |
AI assistance | Uses AI to automatically detect and log drives, classifying them as business or personal based on learned patterns. |
Offline mode and data syncing | None |
User-friendly interface | ✓ |
Free trial | 30 days |
Free plan | ✓ |
Customer support channels | Online support center requests, mobile app requests, and community forums |
Add-ons pricing | Self-help library, live chat, email, and contact form |
MileIQ highlights an easy-to-use mileage tracker at an affordable price. It’s perfect for drivers who only need to track mileage for deductions — nothing more and nothing less. Unlike other trackers in this guide, MileIQ focuses on simplicity. It is the perfect solution for individuals and teams looking for standalone mileage tracking software.
Standout features
- Trip classification: From MileIQ’s mobile app, swipe right to categorize your trip as Business and left as Personal. For iOS users, there’s a special widget that lets you classify drives without having to open the mobile app. If you’re using an iPhone 7 or higher, you can classify drives from notifications.
- Traffic jam recognition: MileIQ tracks your drives even if you’re stuck in traffic. If you get caught in a traffic jam, the app will continue logging your trip unless it detects that you have been idle for more than 15 minutes. If your vehicle starts to move again, a new trip is recorded.
Use cases
- Companies looking for a simple mileage tracker: MileIQ is simple to use. It is a straightforward mileage tracking solution best suited for companies with simple mileage tracking needs.
- Occasional drivers: If you don’t drive a lot but still need to get mileage deductions, you can stay within the free plan that allows for 40 drives a month. If you need more than that, MileIQ’s monthly $5.99 plan comes with unlimited mileage tracking.
- Companies looking for affordable mileage tracking solutions: Unlike other mileage trackers on this list, MileIQ offers three plans for businesses that start at $5 per user, per month. You can opt for MileIQ if you want lower-priced plans with upgrade options.
MileageWise: Best for IRS-proof mileage logs
Pros
- Can recover and reconstruct past mileage logs
- Has a built-in IRS auditor for spotting inconsistencies and errors in mileage logs
- Features IRS-proof mileage logs
- Integrates with FreshBooks
Cons
- Has no bank or credit card integration
- Cannot integrate with QuickBooks or Xero
- Can be pricey for some businesses
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Plans pricing |
|
Add-ons pricing | Product pricing is bundled. |
AI assistance | Features an AI-powered 'AdWise Wizard' to help reconstruct past mileage logs and a built-in IRS auditor that checks for 70 logical conflicts, ensuring IRS compliance. |
Offline mode and data syncing | ✓ |
User-friendly interface | ✓ |
Free trial | 14 days |
Free plan | ✕ |
Customer support channels | In-app chat support, phone support, help center, and email support |
I like MileageWise for its precise and automated mileage tracking. Its AI-powered trip tracking allows businesses to reconstruct past trips, reducing the risk of lost mileage data. The software also integrates seamlessly with accounting tools, simplifying financial management for business operations. Its user-friendly interface and customer support make it easy for fleet managers and drivers to track mileage efficiently.
Standout features
- Recurring trip tracking: In MileageWise, you can set recurring trips per day in a workweek. Once these trips are set, MileageWise can easily match recurring trips with actual mileage logs.
- Built-in IRS auditor: MileageWise has a system that can detect inconsistencies and errors in your mileage logs. This feature can help prevent IRS fines due to errors in declaring mileage deductions.
- AdWise technology: This feature is an AI-based technology from MileageWise that can spot missing mileage logs. AdWise will auto-populate these missing logs and show them to you as recommendations.
- Expense tracking: MileageWise now includes an expense tracker for vehicle-related expenses and car repair costs. Users who elected the actual expenses method will benefit from this feature.
Use cases
- Accountants and tax professionals: MileageWise is beneficial for professionals assisting clients with mileage tracking and tax preparation, MileageWise enables collaboration through shared access. Accountants can review and finalize mileage logs, ensuring accuracy and compliance with tax regulations.
- Companies with a large fleet of vehicles: If your business happens to use a lot of vehicles, MileageWise can help you track mileage per vehicle and claim mileage deductions. MileageWise eliminates the use of spreadsheets because it has a system that makes mileage tracking easy for companies with multiple vehicles.
- FreshBooks users: MileageWise integrates with FreshBooks as an accounting software partner. FreshBooks users should go for MileageWise if they want a mileage tracker with seamless integration.
QuickBooks Online: Best for mileage tracking within accounting software
Pros
- Includes a free mileage tracker
- Comprehensive bookkeeping system — easy to track and account for mileage expenses
- Can choose between actual expense instead of standard rates for tax deductions
Cons
- Requires subscription to QuickBooks Online, which is expensive if you don’t need accounting features
- Only assigned QuickBooks users can use the mileage tracker and the number of users is limited to five
- Lacks a tax deduction finder
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Plans pricing | The mileage tracker is built into the QuickBooks Online app and is free with any of the following subscriptions:
You can try QuickBooks Online for 30 days. Otherwise, subscribing right away will give you 70% off the regular price for three months, plus a free guided setup. |
Add-ons pricing | Product pricing is bundled. |
AI assistance | Integrates AI to automatically track mileage, sort expenses, and provide real-time tax estimates, simplifying financial management for users. |
Offline mode and data syncing | ✓ |
User-friendly interface | ✓ |
Free trial | 30 days |
Free plan | No additional cost for this app since it is included with accounting software subscriptions. |
Customer support channels | Self-help resources, chatbot, live chat, and phone support (send a request and wait for a call from QuickBooks) |
If you’re one of the millions of small businesses that already use QuickBooks Online, you don’t need a separate mileage tracker. QuickBooks Online is our best small business accounting software — and it has built-in mileage tracking. We recommend choosing it if your business still doesn’t have accounting software.
With its mileage tracking, you can easily create expense entries from within the app for mileage-related expenses and reimbursements. Mileage tracking is included in the respective QuickBooks subscription plans and does not incur extra charges as an add-on service.
Standout features
- Automatic tracking: As one of our top mobile accounting apps, QuickBooks Online automatically tracks mileage based on GPS data
- Trip categorization: You can categorize trips as personal or business-related (swipe left to mark it as Business or right as Personal). You can also add manual trips if needed, and you can add mileage expenses to a job invoice for reimbursement from clients.
- Income and expense tracking: The tracker comes in a full-fledged bookkeeping platform, so you can seamlessly connect bank and credit card accounts to track income and expenses. Mileage tracking is a component of QuickBooks Online’s expense tracking features.
Use cases
- Companies who don’t have accounting software: If your business doesn’t have accounting software, you can save money with QuickBooks Online by getting a three-in-one solution for mileage tracking, expense tracking, and small business accounting.
- Existing QuickBooks users: The mileage tracking solution of QuickBooks is enough for simple mileage tracking. Given that it’s already within the QuickBooks system, it can report mileage expenses in the books automatically.
As our best small business accounting software, we believe QuickBooks Online has a solid mileage tracking solution built into its accounting software.
How I chose the best mileage tracker apps
I ranked the mileage tracker app for small businesses based on their affordability, ease of use, and the availability of the essential mileage tracking features we like to see, including automatic mileage tracking, bank and credit card integration, expense receipt capture, and route planning. Based on our methodology, we evaluated each mileage tracker app across the following criteria:
20% of Overall Score
All the mileage tracker apps (except QuickBooks) offer a free plan or version, so we evaluated pricing based on the affordability of the paid plans, taking into account the number of users included and the number of trips you can track per month.
30% of Overall Score
The ideal mileage tracking app should have the essential features needed to track business mileage and expenses, such as automatic tracking, route planning, bank and credit card integration, and a clock-in/clock-out timesheet for employees.
20% of Overall Score
The best mileage tracker app should have an intuitive user interface and good customer service.
10% of Overall Score
We added user review scores from third-party review sites to include customer ratings in our evaluation. By reading competent and legitimate reviews, we also used this information to add more insights to our evaluation and analysis.
10% of Overall Score
We conducted a subjective analysis of each mileage tracker app based on features, accessibility, ease of use, available reports, and popularity.
When to use a mileage tracker
A mileage tracker can be used to project tax deductions, control mileage costs, and plan for future expenses. Not all individuals or businesses need to use a mileage tracker, but the need may arise in the following situations:
- User intends to deduct mileage expenses for tax purposes: The IRS has strict requirements for documenting business mileage. Taxpayers must keep a detailed log of trips showing the date, number of miles, and purpose of the trip.
- Company has a high volume of mileage expenses and reimbursements: If your line of business involves delivery or if you provide gas allowance to employees, a mileage tracker makes reimbursements easier, faster, and more accurate.
- User’s job is driving (like a rideshare or company driver): Individuals registered to drive for Uber or Lyft can use a mileage tracker to track their daily route, maximize earnings, and reduce tax liability.
Frequently asked questions (FAQs)
From our list, TripLog, Hurdlr, Everlance, and MileIQ have free plans. The free versions are suitable for occasional drivers needing mileage deductions.
The answer depends on the nature of your business. If you deliver products to customers or meet with clients, you need a mileage tracker to monitor your mileage and fuel expenses and determine tax deductible amounts.
GPS tracking is the most accessible way to track mileage since smartphones have GPS capabilities and cellular service. Through this feature, you can track mileage accurately, regardless of the route you’ve taken, and maximize your mileage tax deductions.
Bottom line
Overall, TripLog is our best recommendation because of its flexibility and complementary features. However, our list includes five other quality mileage trackers that are also practical alternatives. Each mileage tracker app in our guide has its strengths and weaknesses, so the best mileage tracker app for small businesses greatly depends on your operational requirements.