The best time tracking software for accountants helps accurately monitor the time spent on your clients and jobs and offers strong project management, reporting, and billable hours tools. With it, you can rest easy that your numbers are correct and that billing and income reporting will be simpler and faster.
Of the 24 solutions we scored, here are our top seven recommendations:
- Paymo: Best overall time tracking software for accountants
- Hubstaff: Best for large accounting firms
- Clockify: Best for small accounting teams
- Harvest: Best for freelance accountants
- Trackabi: Best for midsize accounting companies
- Time Doctor: Best for accounting firms with mostly remote employees
- TimeCamp: Best for accounting firms with remote and in-office employees
Best Accounting Timekeeping Software Compared
Our Score (out of 5)
Paid Plans Monthly Pricing*
Track Project Expenses
$5.95–$24.95 per user
$7–$10 per user
$4.99–$14.99 per user
$12 per user
$20–$25 per five users
$7–$20 per user
$7–$10 per user*
*All providers except Clockify offer discounts on yearly billing.
**Refers to the app’s ability to detect and record time for apps used and activities done while working.
Paymo: Best Overall Time Tracking Software for Accountants
Paymo not only lets accountants track working hours, but it also has invoicing, expense, and project management tools to help provide deeper insights into the business while helping monitor revenue and costs. This platform also lets you create multilingual invoices, which uses more than 85 currencies, and lets you get paid faster by automating payments with PayPal, Payoneer, Stripe, and Authorize.net.
It earned 4.80 out of 5 on our rubric, getting perfect scores on almost all criteria except popularity due to its low number of user reviews and ease of use (no live phone support and has limited integration options).
- Billing and invoicing: With over 85 currencies (Hubstaff supports only 25 and Harvest supports more than 100 via API), invoicing in 15 languages, and integrations with multiple payment providers, it’s easy to create an invoice that gets you paid, no matter where your client resides. Plus, it can track partial payments.
- Time tracking: Like most of the timekeeping software we evaluated, you can track time on desktop, via mobile, or with a widget on your browser.
- Project management: With Paymo, you can create projects and break them down into tasks. There are different task views to choose from, including list, calendar, board, table, and Gantt chart, making monitoring easy. You can even save projects as templates for future use or create repeatable tasks daily, weekly or monthly.
- Productivity tracking: Only TimeCamp and Paymo have automatic time tracking, which ensures that you don’t charge clients for unrelated tasks. The apps automatically capture the apps, programs, and websites used and assign them to the proper task and project. Paymo, TimeCamp, Time Doctor, and Hubstaff also help accountants check how they spend their working hours with productivity monitoring that shows the time spent on each app, website, or program.
- Job costing and reports: You can estimate costs and track expenses, even adding expenses by snapping receipts. You can set up live reports that automatically update when someone reviews them, so you don’t have to manually create them each time—no other provider mentioned this capability. You can share reports with clients as well.
- Integrations: Paymo integrates with calendar apps, Slack, QuickBooks, and a few other productivity apps. It does not integrate with payroll or POS apps, although it does integrate with Square as a payment processor.
Hubstaff: Best for Large Accounting Firms
Hubstaff is an all-in-one time tracking and employee monitoring solution that is excellent for large accounting companies. Its paid plans offer scheduling, invoicing, and payroll for unlimited teams and payments. It also has a free plan that’s useful for individuals, as it has both time tracking and reporting functionalities. With it, you can set a schedule to automatically send reports to yourself, your client, or even stakeholders so that everyone is updated.
In our evaluation, Hubstaff earned 4.68 out of 5. It got perfect marks on pricing, time tracking tools, reporting, and project management features. It took a hit for lacking phone support, having some billing features only in paid plans, and complaints of glitches in the mobile app.
- Smarter, streamlined time tracking: Like most of the software in this guide, Hubstaff works with desktop, mobile, and web apps. It can also record your time even when it is offline.
- Project management: You can create project budgets based on hours, bill rates, or pay rates. Hubstaff is unique in that it lets you create work orders as well, so you can keep the client information, team assignments, and a history of actions all in one place.
- Robust employee productivity tools: If you are worried about your team’s real-time performance, Hubstaff will help you remove unproductive time through its app, URL tracking, and idle time/inactivity warning. On the other hand, your employees’ work in progress will be monitored by capturing screenshots. Apart from Hubstaff, on our list, Time Doctor, Paymo, Trackabi, and Clockify also offer productivity tools.
- Client invoicing: With Hubstaff, you can track billable hours for invoicing. You can invoice your clients based on the time your team has tracked in Hubstaff, as well as add your own line items. The system will alert you when you’re nearing a budget limit.
- Payroll management: You can automatically process payroll by just inputting your employees’ hourly rate and schedule (weekly, biweekly, monthly). Hubstaff does not support overtime calculations; you’ll have to calculate manually. For the free plan, you export payroll information to send payments manually.
Clockify: Best for Small Accounting Teams
Clockify is an affordable, full-featured time tracking software. While the free version helped make it our top recommendation for the best freelancer time tracker, this provider is also recommended for employers on a tight budget needing to manage their accounting teams. For small accounting teams struggling to get on their feet, it offers paid plans on a per-user pricing scheme, so you can go as small as you need. The plans offer billing, labor costing, and expense tools aside from basic time tracking.
In our evaluation, the system earned an overall score of 4.55 out of 5. It got perfect marks on pricing, time tracking functionality, reporting, and project management features. It could have gotten perfect scores for ease of use if not for its limited integration options. Clockify also took a hit for billable hours tools as its invoicing and budget-to-actual hours tracking cost extra.
- Flexible time tracking: Clockify’s time tracking tool is accessible via computers, mobile devices (iOS and Android), and web browsers. It also has browser extensions for Google Chrome, Microsoft Edge, and Mozilla Firefox.
- Project management: With Clockify, you can monitor your work hours and progress on every project. You can even break projects down by task, categorize time by job type, and track the status of each task. Its management tools are strong, but if you need more, consider Paymo, which has Gantt charts and Kanban boards.
- Detailed reporting and analytics: Clockify provides you with a visual time breakdown and customizable reports that you can share with others via a link and/or export as PDF, CSV, and Excel files. With this feature, you can set up project estimates for both time and costs, and then check your budget versus the actuals. You can even compare your labor costs against the amount you charge clients. Unlike others on our list, however, you need to export data to create custom reports.
- Productivity tools: Clockify offers timer reminders on a daily and weekly basis through emails to employees, managers, and administrators. Like Hubstaff, Time Doctor, and Trackabi, It has a screenshot tool (to update clients on work progress), idle detection, a Pomodoro timer (which separates work intervals with short breaks), and auto tracker. Like Paymo and Trackabi, it’s an extremely feature-rich timekeeping software for productivity.
- Invoicing: Clockify only offers this feature in paid plans. For Standard plan users, billable hours can be imported into its invoicing tool. The invoices that are generated in Clockify can be downloaded as PDF documents that you can email to clients. You can also edit invoices, as long as they haven’t been paid by the client.
- Advanced administrative features: With the paid plans, you can conduct time audits, round time up or down, manually change times for an employee, set up time sheet reminders, schedule reports, and set up budgets and job estimates.
Harvest: Best for Freelance Accountants
Harvest stands out for its invoicing and billing because it offers integration with Stripe and PayPal. It offers free time tracking, invoicing, and expense reporting for one user and two active projects. The free plan is ideal for freelance accountants who don’t need to give other users access to their data.
Although Harvest earned a lower spot than Clockify on our best time tracking software for freelancers (because of some pricing and popularity distinctions), we recommend it for freelance accountants due to its built-in invoicing capability, even with its free plan. This platform also integrates with other popular software like QuickBooks, Google Workspace, Trello, and Slack, so you can easily export hours. It lets you take photos of receipts for expenses, and the app works great with Android and Apple.
With a 4.38 out of 5 per our evaluation, it stands out for billing features and project management tools. It doesn’t have an app monitoring feature, taking its time tracking features score down. It also does not currently integrate with or provide any payroll tools, plus you can’t add fields to create custom reports.
Learn more about accounting software for freelancers in our guide.
- Invoicing: Like many on our list, it generates invoices and tracks payments. It especially stands out because it integrates with Stripe and PayPal, so your clients can easily pay online or from their email. Only Paymo has more payment integrations. You can copy your payments to QuickBooks or Xero for accounting.
- Time tracking: Harvest itself says it’s a “lightweight” tracking experience. You can track employee hours with timers on your desktop and mobile or enter them at once. Harvest also has codes for adding a Harvest timer button, which lets you track time when working with a particular software.
- Project costs and tracking: You can track employee hours and check expenses and labor against budgets. The team view (with the paid plan) lets you see when an employee is over their allotted time. Reports let you dig into the details of how employee time is spent. You can also edit and approve time sheets.
- Integrations: Harvest integrates mostly with product management tools (like Asana), Slack, calendar apps, and browser extensions.
Trackabi: Best for Midsize Accounting Firms
Trackabi offers project management, invoice, leave management, and time tracking tools. It’s notable for using gamification in time tracking to help improve motivation and engagement among employees. With it, you can also create employee and client directories to help save essential information such as contact details. We’ve chosen it for small to midsize companies as it provides great tools at bundled and affordable plans. Unlike Clockify, which has per-user pricing, Trackabi’s plans are priced per five employees—so midsize businesses can get more from these plans.
Trackabi got an overall score of 4.30 out of 5 based on our evaluation. It got perfect marks for pricing, time tracking features, billable hours tools, and project management functions. It scored low for reporting as it didn’t allow custom reports. Its ease-of-use score was brought down because it doesn’t have training videos on its website. It’s also not as popular as other software here on the list.
Looking for something else? Read our guide on the best accounting software for small businesses.
- Time tracking gamification: Trackabi is unique in that it lets you use “karma points” and achievements to improve employee engagement. Like all other providers in this list, you can monitor and time spent on various projects and tasks. Users can either use the timer to log time manually, which is automatically recorded in timesheets.
- Custom reports: You can generate reports from the time sheets and customize them by adding your own fields. You can then share these reports via external links or export them to Excel or PDF.
- Project management: Users can create teams and assign them to projects. You can also edit user roles and access privileges to ensure that only authorized users can edit project-related information.
- Employee monitoring: If you subscribe to its Business Plus plan, the app takes screenshots at some time intervals if you enable this feature. It can also detect the apps used while working on projects as well as idle time.
- Invoicing: You can create invoices separately from the app and send these to clients via email.
- Client access: You can invite clients to view time reports, time sheets, and invoices on their projects. Of the software in our list, only Time Doctor and Trackabi offer this functionality.
Time Doctor: Best for Companies With Mostly Remote or Outsourced Accounting Employees
Time Doctor, launched in 2012, was primarily designed for businesses with remote employees. Aside from time tracking, it offers helpful tools for monitoring your employees’ productivity. With Time Doctor, managers can reduce the time spent supervising employees. You can see the time spent on meetings, calls, website usage, and other activities via its reporting and screen monitoring tools, thus allowing you to pinpoint time-wasting activities and ensure you’re billing clients for actual time spent on projects.
Based on our evaluation, Time Doctor earned an overall score of 4.25 out of 5, with a perfect mark for reporting. It also got high marks for time tracking functions, billable hours tools, ease of use, and popularity. It didn’t get a higher score for pricing due to its lack of a free plan, while its project management tools score suffered because it doesn’t have an expense tracker.
Time Doctor Features
- Time tracking: Time Doctor uses a separate desktop app to track time. You can see the tracked hours separately for each task and the total number of hours for the day. Time Doctor can also record activities offline and will sync your time and screenshots when your internet connection is restored. Time Doctor will also alert you if it detects user inactivity and ask if you’re still working. If it doesn’t receive a response, the timer automatically stops tracking time.
- Project management: You can create a project and assign tasks to users. You can even limit access to projects to specific employees or groups. It’s easy to monitor the number of hours worked for specific tasks. It has an activity bar that displays the task you’re working on and the hours tracked, but you can also hide the activity bar.
- Productivity reports: Time Doctor provides daily and weekly reports that include hours, projects, tasks, as well as website and app usage per team or user. These reports can be downloaded as XSL or CSV files.
- Web, activity, and app monitoring: The app records employees’ website activities and automatically detects unproductive websites while working. Project managers can rate sites as productive, neutral, or unproductive, and can be applied on various levels such as specific users, groups, or company-wide. Time Doctor is as robust as Hubstaff and Paymo when it comes to productivity and employee monitoring tools.
- Client access: With a Premium Time Doctor subscription, you can show your work progress to clients by providing them login access. You can determine what your clients can view, including reports, screenshots, and tracked hours.
- Payroll: You can convert tracked hours into payroll time sheets. You can assign hourly rates per employee or determine payroll periods. Time Doctor also supports all currencies and common payment methods such as PayPal and Payoneer.
TimeCamp: Best for Companies With Remote & In-office Employees
TimeCamp, like Clockify, offers a free tier with unlimited projects and user seats. Its automated time tracking feature captures time and assigns it to the right client or project, which helps with project tracking and management. It’s an essential tool for companies with both in-office and remote employees because of its GPS, productivity, and project management tools. So while you can still monitor how remote employees spend their working hours, you can also check employees that are required to report on-site through GPS tracking.
Scoring 4.23 out of 5, TimeCamp earned perfect marks in pricing and reporting. It also rated high in time tracking functions, billable hours tools, and job labor costing features, given its productivity, invoicing, and online payment tools. It scored low in popularity because of its limited number of reviews. It also doesn’t have an expense tracker, bringing down its score for project management features.
- Time tracking: Not only does its time tracker help you log hours for projects, but it can also be used to monitor clock-ins/outs and overtime. And, similar to Clockify, it has leave management capabilities to help you track vacation, sick, and holiday leaves.
- Productivity tools: TimeCamp has a wide range of online tools to help monitor work productivity. It tracks idle time and monitors the hours spent on websites, apps, and documents. With its productivity assistant feature, you can set goals and measure your productive and idle hours. You also have the option to activate its computer screenshots function in case you want full transparency and present proof of work to clients. TimeCamp has a private time mode that you can turn on if you want to take breaks.
- Project management features: TimeCamp is the only software in this list that has an automated time tracking feature that allows users to set up keywords for clients or projects. Once TimeCamp detects the keywords, it automatically assigns this time to the right client or project. The web-based and desktop apps can then run silently in the background. Users can also monitor project profitability with its broad range of reporting features.
- Invoicing and client payments: TimeCamp has smart invoices that you can easily generate and send to clients via email, a private link, or a PDF file. Clients can even pay you directly from the invoice through PayPal. However, you have to upgrade to at least its Pro plan to get these features. For a more budget-friendly option, consider Harvest since it offers its invoicing and online payment tools for free—provided you need only one user seat and two active projects.
Why You Need Accounting Time Tracking Software
Using time tracking and billing software for your business is highly effective in streamlining work for accountants. Aside from providing transparent and accurate data on time spent for clients and projects, it also helps monitor costs, revenue, and business growth.
Here are the reasons why you should consider using time tracking software for accountants:
- Automate workflow: The software automatically records time spent on billable and non-billable work—plus, it’s easier to compute overtime hours. Instead of manually creating invoices, you can do that with the software in a few clicks. Timekeeping software can minimize data entry and reduce repetitive tasks. This way, you save time and energy, which could have been spent on more important tasks for your business.
- Measure profitability: To determine profitability, you want to track the hours and the costs spent on projects or clients. Without accurate monitoring, it’s difficult to pinpoint which clients and projects are unprofitable. With time tracking software, you can easily manage hourly rates and calculate profits.
- Manage productivity: If you want to learn about how employees use their time at work without constantly asking them what they’re up to, then you need a timekeeping software. With it, you can determine how much time goes into the tasks and where the rest of the time goes. You’re also confident that the numbers you send to your clients are correct.
What to Look for in Timekeeping Software for Accountants
It can be overwhelming to choose from different time tracking software. To help you, here is the list of features you need in an accounting time tracking software.
- Track billable and non-billable hours
- Create projects and tasks and assign them to users
- Assign budgets and estimates to projects and tasks
- Adjust billing rates for projects, clients, or users
- Create and send invoices for work done to clients
- Allows you to create custom reports to provide better business insights
- Automatically monitor productivity by providing accurate time spent on apps, web usage, and other activities
How We Evaluated the Top Accounting Time Tracking Software
We looked at 24 timekeeping solutions and narrowed our list down to the top seven. We compared each product’s pricing and ease of use. We also looked for essential features like time tracking, project management, invoicing, reporting, and the ability to provide productivity insights. Also, we considered the providers’ integration options with third-party software like payroll and accounting solutions.
Based on our evaluation, Paymo is the best time tracking software for accountants. It earned an overall score of 4.80 out of 5, with perfect marks for pricing, time tracking, billable hours, project management, and reporting features. It also got almost perfect scores for ease of use and popularity.
To see our full evaluation criteria for the best free time tracking software, click through the tabs in the box below.
20% of Overall Score
We evaluated each time tracking software based on its ability to track time for specific clients or projects. Plus points were given to those with digital time sheets that can be exported, break options and PTO tracking, and app and activity tracking ability. Paymo, Hubstaff, Clockify, and Trackabi got perfect scores in this criterion.
20% of Overall Score
We looked for software that allows accountants to create projects, divide them into tasks, and assign them to users. We gave points to software that lets you view time spent and track expenses on various projects. Only Time Doctor and TimeCamp didn’t get perfect scores while the rest got 5 out of 5.
20% of Overall Score
10% of Overall Score
We selected providers with a free plan and transparent pricing for its paid tiers. Extra points were given to providers with paid subscriptions that are priced at $10 or less per employee monthly. Paymo, Hubstaff, Clockify, Trackabi, and TimeCamp all earned perfect scores.
10% of Overall Score
10% of Overall Score
Aside from having access to standard and pre-built reports, users should be able to create their own reports and view information within their organization. Only Harvest, and Trackabi didn’t get perfect scores here.
10% of Overall Score
The best timekeeping software for accountants offers a variety of tools to help you track time on a project and manage employees. It should help ensure productivity, accuracy, and efficiency in your business by easily managing projects, creating invoices, monitoring expenses, and creating reports. Whether you’re a self-employed accountant or running an accounting firm, time tracking software is essential for transparency, time management, workflow automation, and managing the financial aspects of your business.
Overall, we found Paymo to be the best overall time tracking software for accountants. It maxed our rubric for time tracking features, billable hours tools, project management functionality, and pricing. It has a feature-packed free plan for up to 10 users while its paid plans offer advanced tools at reasonable prices.