Clockify Review: Is It the Right Time Tracking Software for You?

This plan is free forever and provides you with all the basic tools you need to track hours on projects. In addition to Clockify’s online time tracker and time sheet, it comes with detailed reports, API access, and customer support (email, chat, and phone). You are also provided integration options with over 50 third-party software, except QuickBooks, since this is included in the Standard tier.

If you need basic administrator controls, then consider subscribing to this tier. With an administrator account, you can fill in time for others and prevent regular users from submitting timesheets with incomplete information. Aside from creating project templates, you can conduct time audits that allow you to filter out suspicious time entries. With its custom exports, you can even build personalized reports by adding your company logo, selecting data columns that you only need, and exporting these either as PDF, CSV, or Microsoft Excel documents.

Standard has all of Basic’s features, plus additional tools like client invoicing, time rounding, time sheet approvals, QuickBooks integration, and locked time sheets to prevent regular users from adding or editing past time. You can define the hourly rates on tasks and select which ones are billable. Clockify will also send you automatic reminders via email whenever your staff forgets to log hours or tracks time too much.

In addition to Standard’s tools, this option has geolocation tracking, scheduled custom reports, labor cost and profit comparisons, and budget versus actual reporting. You also get automated email alerts whenever a project is nearing its deadline or is overdue. If you need to provide detailed work updates to clients, you can use Clockify’s screenshot app, as it captures snapshots of your computer every five minutes that its timer is running.

This plan is optimal for those that need strong security and system controls. You get all of Pro’s features plus SSO, user account management, and the option to move your Clockify workspace into a custom subdomain. This also allows new users to join your workspace automatically and prevents your staff from having multiple workspaces.

Ideal for businesses with strict security and privacy policies, this tier enables you to host Clockify on your own server. Quick installation and simple maintenance are made possible through Docker, and you can choose when to install system updates. You also get all of Clockify’s time tracking and reporting capabilities, plus you can manage and control user accounts from an administrator panel. If you need assistance, Clockify offers phone and priority email support with a response time of 24 hours from having received your inquiry.

Clockify offers time tracking apps for desktop computers (Mac, Windows, and Linux), mobile devices (iOS and Android), and web browsers. It also has browser extensions for Google Chrome, Microsoft Edge, and Mozilla Firefox.

Even if you lose internet connection, you can continue to track employee hours—provided you’re using its time tracker for computers and mobile devices. When that happens, Clockify will save all of your time entries on your device and then automatically sync the data to your account once the internet connection has been restored.

With Clockify, you have two ways of capturing hours on projects. One is by using its time tracker and another is by manually logging hours through its time sheet.

Time tracker: Using the time tracker is very easy since it’s basically a stopwatch with start/stop buttons for recording time. Before you can activate the timer, you have to type in the task and project that you’re working on. Clockify will also ask you to input the client name and add a tag. The tag is optional but can be useful for filtering reports and task types.

Time sheet: If you’re handling only one or two projects and are used to doing things manually, then Clockify’s time sheet is the right tool for you. Similar to the time tracker, you need to add the project or task name and then input the number of actual hours on a daily basis. Clockify will automatically summarize the time entries to provide you a bird’s eye view of the number of hours you worked for the week and for a specific task.

You can even add time entries for other users by clicking the “Teammates” button on the upper left of the screen and selecting the employee’s name. However, this option is available only for those who subscribe to Clockify’s Basic plan or higher.

With Clockify’s web app, you can start the timer by clicking the clock icon located at the upper right corner of the screen.

Aside from creating and copying time sheets, Clockify lets you build and save templates for easy time logging.

Clockify allows you to monitor not only the time spent on each project but also its progress. You can even break projects down by task, categorize time by job type, and then track the status of each task. We recommend you subscribe to either its Standard tier, if you want to create custom hourly rates for projects, or its Pro plan, if you need automated alerts when you’re close to meeting the budget, in addition to reports that show estimated work hours or costs versus actual data.

Monitor and manage projects with Clockify.

This function lets you invite your team members so that they, too, can log their time and track their activities on Clockify. You can invite as many users as you want and need for free. However, if you want to manage access and give permissions to users, you have to upgrade to at least a Standard plan.

The tracked hours that you identified as billable in Clockify can be imported into its invoicing tool. Simply choose the projects for clients that you wish to bill, including the applicable date period, and then generate the invoice. However, if you prefer to do things manually, you can create invoices directly in Clockify by typing in all the details, such as project name, total hours, the unit price per hour, and the billing description.

Invoices that are created or generated in Clockify can be downloaded as PDF documents that you can email to clients. You can even manage invoices by marking them as “Sent,” “Unsent,” “Void,” and “Paid.” Clockify also lets you edit invoices, provided it hasn’t been marked as “Paid.”

Note that only system administrators have access to Clockify’s invoicing page. You also need to purchase at least its Standard plan in order to use this tool.

Clockify has a filter button that allows you to select invoices marked as “Sent,” “Paid,” and “Unsent.”

Clockify offers productivity solutions to help you capture hours on projects with better accuracy and provide you with insights on how you and your staff really spend time.

Timer reminders: You can set up alerts to remind you to start Clockify’s timer. This is helpful especially if you keep forgetting to start its time tracker. If you’re managing a team, Clockify can send daily and weekly emails to remind employees to log their hours or notify them if they logged more time than needed. Managers and administrators also receive email notifications that contain a list of users who forgot to track work hours or have more time than their targets.

GPS tracker: Clockify has GPS capabilities (for its mobile apps only) that allow you to see client sites that field employees visited in a workday.

Screenshot app: If you want to provide detailed work progress updates to clients, you can use Clockify’s screenshot app. It automatically captures and saves snapshots of your computer every five minutes the timer is running.

Idle detection: For users who track time via its desktop apps (Microsoft Windows and Mac) and browser extensions (Google Chrome and Mozilla Firefox), Clockify has an idle detection feature that detects if you left the timer running but there are no mouse movements and/or keyboard strokes for a specific time period. While it tags that time as “idle,” the system will ask you what to do with the idle time (whether to discard or keep it) as soon as you become active on the computer again.

Pomodoro timer: If you’re using the Clockify browser extension, you can set up alerts to remind you when it’s time to take short and/or long breaks from work.

Auto tracker: Available only in Clockify’s desktop apps, this tool tracks how much time you spend across websites and programs like Gmail, Slack, Google Chrome, and Microsoft Excel among others. It also creates a time sheet based on your activity.

Enable auto tracking with just a few clicks.

Its reporting feature provides a visual time breakdown and customizable reports that you can share with others via a link and/or export as PDF, CSV, and Excel files. You can also pull up detailed, weekly, or summary reports that show you what’s been worked on, who’s responsible for what, and how much you can earn.

If you subscribe to Clockify’s Pro plan, you can set up project estimates for both time and costs, and then check your budget versus the actuals. You can even compare your labor costs against the amount you charge clients.

Clockify integrates with over 50 third-party software and web apps. Some of its partner systems include:

• Jira
• Asana
• Trello
• Basecamp
• monday.com
• GitHub
• Wrike
• QuickBooks
• Zendesk
• Toggl
• Salesforce
• Freshdesk
• HubSpot
• Zapier