A timesheet keeps track of how many hours an employee worked during a specific period of time. Timesheets can be used not only for small business employees, but also for independent contractors and freelancers who bill by the amount of time they work. In this guide, you’ll find free downloadable timesheet templates for weekly, biweekly, monthly, daily, and semi-monthly pay schedules. We also included a project timesheet for freelancers or staff that submit billable hours.
If manually filling out and tallying timesheets every week is stealing valuable time from growing your business, try a digital time tracking system like Zoho People. You can easily track hours worked, schedule and approve time off, and communicate digitally with your employees. Click here for a 15-day free trial.
Use this weekly timesheet if you calculate employee time worked, PTO and wages on a weekly basis. If you want to add things up manually, download and print our PDF. Otherwise, download the Excel spreadsheet or Google sheet, and it will handle the calculations for you based on formulas included within the spreadsheet cells. In addition, spreadsheet versions of these timesheet templates are customizable so you can add information to the timesheet such as employee location, employee number, or job title.
Use this timesheet if you pay or calculate wages every two weeks. Open the Excel or Google spreadsheet if you want it to handle the calculations for you. Otherwise, download the PDF for your employees to complete manually. Of course, this means you’ll have to calculate their hours manually.
Use this timesheet if you pay or calculate wages on a monthly basis. Like the other templates, this one is customizable if you download the spreadsheet version.
In some situations, like when employees are working an event or spending all day at an offsite training session, you’ll have a daily timesheet, and may need all employees to sign in and out on the daily timesheet so that you can track hours worked by all workers at the event. This can also be used by non-profits who don’t need to pay employees, but do need to track volunteer hours worked each day.
5. Free Semi-Monthly Timesheet
If your company pays twice a month, as opposed to every two weeks, then your timesheet will need to have fields to track time for days 1-15 and days 16-31. You can manually input the day and date into the spreadsheet, or simply list the month. If you use this timesheet in a spreadsheet format, a good practice is to create a new tab for each month of the year. Employees would then input time-worked data in the correct tab (Jan, Feb, March, etc.), so you’ll have a running total of all hours worked for the year.
This template can be used by freelancers who need to calculate hours worked on projects. It can also be used in offices where workers’ time is tracked against customers or projects, or when staff need to designate billable hours so that customers can be invoiced property.
Online Timesheet Software
If you want to stop asking employees to fill out paper timesheets, try switching to a digital system. Zoho People lets you create timesheets, record clock-in/clock-out times, and calculate billable time without any manual calculations. You can also handle PTO requests and approvals without having to sort through emails or hand-written notes.
For less than $2/month per employee, the amount of time Zoho People can save you is well worth the price. Start a 15-day free trial to see if Zoho People is right for your business.
What About Payroll?
Chances are that if you’re still using paper timesheets, you’re also processing payroll by hand. If you’re interested in switching to a digital solution, check out our article on the Best Free Payroll Software.
In addition to being time-consuming and tedious, running payroll manually costs businesses valuable time, money, and legal problems due to incorrect payroll tax payments. Gusto is a payroll and HR provider for small businesses that helps you avoid payroll headaches by calculating, filing, and paying your payroll taxes automatically. Click here for a free 30-day trial.
Tracking employee time worked is important to the bottom line of every small business. If you prefer to use paper timesheets, choose the template above that works best for your business. You can print the timesheet template as a PDF for your employees to complete manually, or download and customize the templates as an MS Excel file or a Google sheet so employees can input their time on the computer, and either print or email their timesheet to you when done.