Invoicera Review: Features, Pricing & Alternatives in 2023
This article is part of a larger series on Accounting Software.
Invoicera is a cloud-based invoicing and billing software program with features that can be customized to your unique business needs. Some of its most notable features include recurring billing, multicurrency and multilingual invoicing, time tracking, expense management, and a mobile app. It offers a forever-free plan and three paid packages with prices that start at $15 per month when billed monthly. You can sign up for a 15-day free trial of Invoicera with no credit card required.
- Offers a forever free plan
- Can manage multiple companies in one account
- Lets you create recurring invoices
- Includes an expense management feature
- Allows you to track staff time and expenses by project
- Not a complete accounting solution; requires bookkeeping software integration
- Expensive for businesses with over 1,000 customers
- Free plan only supports up to three clients
- Can’t track time from the mobile app
- Companies looking for standalone invoicing without bookkeeping: If you need a dedicated invoicing solution without any bookkeeping tasks involved, then Invoicera is a great choice. If you’re considering other options, check out our list of best invoicing software.
- Freelancers with very few clients needing free invoicing: Invoicera’s free plan allows you to send invoices for up to three clients.
- Managing both accounts payable (A/P) and accounts receivable (A/R): A single Invoicera account lets you manage A/R and A/P in the same dashboard.
- Service providers that charge by the hour: Invoicera lets you track billable hours, convert them to invoices, and send them to your clients.
- Project-based businesses: Invoicera allows you to create and manage projects assigned to customers or staff and log project work time to bill to your clients. It also integrates with Basecamp, allowing you to upload all your Basecamp clients, staff, and project to your Invoicera account.
- Companies looking for dedicated bookkeeping software: Invoicera has no live bank feeds and other essential bookkeeping features, such as tracking assets and liabilities for a balance sheet. If your business needs a comprehensive bookkeeping solution, consider QuickBooks Online, or explore our list of the best small business accounting software.
- Businesses with many clients and need a free invoicing solution: Invoicera’s free plan only accommodates up to three clients. If you need a free invoicing solution for multiple clients, check out Invoice Ninja, which offers a free package that supports up to 20 customers.
- Users who need to track time on the go: The Invoicera mobile application is unable to track time. Consider an alternative like FreshBooks to track billable hours on your mobile devices.
Do you need more than just invoicing? Read our guide to the best small business accounting software to see our most recommended complete accounting solution recommendations.
Invoicera Deciding Factors
Freelancers, service providers, and small businesses that need a standalone invoicing solution
Phone and email support, live chat, online support ticket, and self-help guides, such as step-by-step guides and a free webinar demo
Best for: Invoicing combined with the best small business accounting software
Best for: Project-based businesses looking to track employee time via a mobile app
Best for: Companies with fewer than 50 clients needing free software
Cost: From $30 per month
Cost: From $17 per month
Invoicera vs Competitors
We compared Invoicera to QuickBooks Online and Invoice Ninja, and we discovered that the three programs are equally great in terms of invoice customization. QuickBooks Online has the upper hand in terms of invoicing features because it allows you to add contract line items. Invoicera is the most affordable as it offers a forever-free plan for businesses or freelancers with around three clients.
Invoicera vs Competitors FSB Case Study
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Invoicera Free; paid plans start at $15 per month
QuickBooks Online From $30 per month
FreshBooks From $17 per month
Invoicera offers a free plan that supports up to three clients and three paid packages with prices that start at $15 per month for 100 clients and run to $149 per month for unlimited clients. No credit card is needed to access the 15-day free trial, and you can upgrade or cancel your subscription at any time.
$/Month (Billed Monthly)
$/Month (Billed Annually)
Maximum Number of Clients
Maximum Number of Additional Users
Customizable Invoice Templates
Automated Late Payment Reminders
Password-Protected PDF Invoice
Invoice Approval Process Management
Invoicera has a good selection of invoicing features and other automated workflow functionality, including estimate management, contact management, expense tracking, custom workflow automation, and online payments. Some of its most notable features are listed below.
Invoicera offers fully customizable invoices that allow you to change invoice colors, add your company logo, and create personalized messages to add to your invoice. You can create an invoice by using predefined templates or designing your own custom template.
From the invoice preview page, you can easily customize your invoice before you send it to your client. You can choose from different styles (i.e., modern, classic, default, and business elegance) and pick from six different colors.
Invoicera offers almost all the invoicing features we wanted to see, except the ability to include a new item for a service contract, which is a useful feature for contract-based invoicing. Other than that, Invoicera impresses us with its general invoicing features.
You can invoice for products or services and accept payments directly from your invoice. You can also set up payment reminders and charge late fees to apply to your invoice. Depending on your plan, you can activate an invoice approval workflow, which allows you to add team members to the process and have the project managers review and approve invoices before they’re sent out to the client.
What we love about Invoicera is that you can schedule an invoice to be sent at a later time and create recurring invoices. Simply choose the invoice date and select your desired frequency, such as weekly, every two weeks, or monthly.
Get paid in different currencies with your choice of payment gateways. Invoicera integrates with more than 30 payment gateways, including PayPal, Stripe, Braintree, Alipay, FirstData, SagePay, PayGate, Forte, Authorize.Net, and Skrill.
If you’re managing multiple businesses, you can create a separate dashboard for each business under a single account. You can add as many businesses as you want, manage multiple staff, set customized access with conditions, and send multiple invoices at once for all your businesses in one account.
Manage your A/R and A/P in a single dashboard. Invoicera lets you send and receive purchase orders, convert purchase orders (POs) into invoices, track invoices and estimates in real time, and set up automatic billing profiles to simplify your payment process.
Create and assign tasks to a staff member or client, set task priorities, and track work hours using its built-in time tracker. You can attach billable and nonbillable time to a project and add incurred expenses and important documents to your invoice. One cool feature of Invoicera is the ability to set task priorities within a project, which isn’t offered by most other invoicing solutions.
To add a new project, click on the Projects tab from the top menu and tap on the Projects + drop-down.
Invoicera allows you to track all your A/P under a single dashboard. You can record and monitor expenses easily, whether these expenses happen weekly or monthly. You can track incurred expenses on projects, add expenses to your invoices, and compare profits based on expenses. Invoicera also includes a receipt scanning feature to help you better manage expense reports and receipts for employees.
To log a new expense, you have to provide the necessary details, such as the amount, date, and expense category. Also, you have the option to set it as a recurring expense, add a receipt image to the expense, or assign it to a particular project or client.
Invoicera’s built-in time tracker lets you assign your staff’s time to clients and projects. You can create timesheets for your employees on a weekly or monthly basis, share timesheet reports with clients, and analyze productivity with time tracking reports.
On App Store
On Google Play
Use the Invoicera mobile application to create and send invoices, track payments, and generate bills and estimates anytime and anywhere as long as you have internet access. You can generate and view PDF copies of your invoices easily and email them to clients while on the road. The downside to Invoicera’s mobile app is that it can’t be used to track time, which is surprising from a dedicated invoicing software system. You can download the app on Google Play and the App Store.
Generate different types of business entity reports, including profit and loss, work-in-progress (WIP), invoices, time tracking, tax, purchase orders and activities, credit notes, recurring forecast, payments, currency, estimates, items, and expense reports. Because Invoicera isn’t a double-entry bookkeeping system, it cannot produce a balance sheet.
The invoicing process in Invoicera is extremely easy, even for new users. The only reason it didn’t get a perfect score is that it’s not a complete accounting solution, which means you have to integrate it with third-party accounting software like QuickBooks Online.
As a cloud-based software, there’s no installation needed, and account setup is pretty quick. Once logged in, you’ll be greeted by a minimalistic dashboard that includes one-click access to essential functions, like creating invoices and estimates and adding clients and expenses. The chart displays your issued, paid, outstanding, and partially paid invoices.
If you get stuck along the way, there’s built-in live chat support. You can also contact the support team through phone, email, or a support ticket. Invoicera even offers a knowledge base with step-by-step guides, FAQs, and a free webinar demo. You can also check out some of its blogs and contact the provider through its Facebook and Twitter accounts.
Most Invoicera reviews we found online are positive. For instance, one user commented that they can send as many invoices as they want without any hassle, while another explained that they could create invoices as per their choice. Meanwhile, those who left negative reviews complained that the platform lacks complete accounting features and that they have difficulty integrating Invoicera with QuickBooks Online.
Here are Invoicera’s ratings from popular review websites:
- Software Advice: 4.7 out of 5 based on around five reviews
- G2: 4.5 out of 5 based on over 10 reviews
Invoicera Frequently Asked Questions (FAQs)
What industries are ideal for Invoicera?
Invoicera works great for many users, including legal firms, real estate, restaurants and hotels, photographers, contractors, digital agencies, manufacturers, and traders.
What payment gateways does Invoicera integrate with?
You can connect Invoicera with some of the popular payment gateways, including PayPal, 2Checkout, Stripe, Braintree, and BluePay.
Is my personal information safe with Invoicera?
Yes, as Invoicera uses TSL security encryption to ensure that all your sensitive information is safe and protected.
How We Evaluated Invoicera
We evaluated Invoicera across five key accounting categories, each with assigned weights based on their importance to invoicing.
Below is a detailed breakdown of our scoring rubric.
15% of Overall Score
Pricing is evaluated based on the software’s cost and limitations, including the number of clients you can manage and the number of invoices you can send.
20% of Overall Score
The best invoicing software lets you customize your invoice by adding your company logo, choosing from different templates, changing the invoice color, and adding a personalized message for your clients.
30% of Overall Score
Some of the general invoicing features we wanted to see include the ability to create recurring invoices and accept short payments from customers.
25% of Overall Score
We checked how easy it is to create and send invoices using the software and what types of customer service options it offers to support new users.
10% of Overall Score
We gathered unbiased user reviews from popular online review websites.
If you’re a small business that’s more focused on invoicing than bookkeeping, Invoicera provides good value for your money. It’s generally easy to use and has some pretty impressive features, such as a large selection of payment gateways, multilingual invoicing, A/P and A/R management, time and expense tracking, and automatic invoice scheduling and billing. However, if you’re a larger business that needs a more affordable and comprehensive bookkeeping solution, we recommend QuickBooks Online or FreshBooks.