Invoicera is cloud-based invoicing and billing software that allows you to manage and track expenses, bills, payments, projects, and more. Its features include time tracking, multibusiness management, financial reporting and analysis, and a mobile app. Invoicera offers a forever-free plan as well as three paid packages with prices that start at $15 per month when billed monthly. You can sign up for a 15-day free trial with no credit card required.
What We Recommend Invoicera For
Invoicera is great for freelancers, service providers, and small businesses that need a powerful invoicing solution without other specialized bookkeeping functions outside accounts receivable (A/R) and accounts payable (A/P) management. It does not only help you manage multiple invoices at once, but it also aids in automating various business processes and communications through expense management, project management, staff management, time tracking, and more.
Invoicera Is Especially Good For
- Companies looking for standalone invoicing: Invoicera benefits companies that don’t need invoicing integrated with their bookkeeping software. If you are looking for other features not present in Invoicera, check out our other top options in our article on the best invoicing software.
- Managing both A/P and A/R: A single Invoicera account lets you manage A/R and A/P in the same dashboard.
- Invoicing employee time and expenses: Invoicera enables you to add billable time and expenses to your invoices as well as important documents.
Invoicera Is Not a Good Fit For
- Companies looking for dedicated bookkeeping software: Invoicera has no live bank feeds and other essential bookkeeping features. If your business needs a comprehensive bookkeeping solution, read our review of the best small business accounting software.
- Businesses with more than 1,000 clients: Invoicera is expensive for companies with many clients. More affordable invoicing solutions, such as QuickBooks Online, support unlimited customers in all their plans.
- Users needing to track time on the go: The Invoicera mobile application is unable to track time, unlike the FreshBooks mobile app.
Are you looking for something different? Read our guide to the best small business accounting software and check out our top picks.
Invoicera Pros and Cons
| PROS | CONS |
|---|---|
| Can manage multiple companies in one account | No tracking of bank accounts |
| Create invoices on the go | Expensive for businesses with over 1,000 customers |
| Includes accounts receivable (A/R) and accounts payable (A/P) management | Lacks integration with bookkeeping software |
| Choose from seven invoice templates or customize your own | Can’t track time from the mobile app |
Invoicera Pricing
Invoicera offers a free option for users with three clients as well as three paid plans with prices that start at $15 per month for 100 clients and scales up to $149 per month for unlimited clients when billed monthly. No credit card is needed to access the 15-day free trial, and you can cancel your subscription at any time.
Pricing & Features | Starter | Pro | Business | Infinite |
|---|---|---|---|---|
Monthly Billing | $0 | $15 | $29 | $149 |
Monthly Cost If Billed Annually | $0 | $12 | $23 | $119 |
Maximum Number of Clients | 3 | 100 | 1,000 | Unlimited |
Cost for 100 Additional Clients (per Month) | N/A | $10 | $10 | N/A |
Maximum Number of Staff Members | 0 | 1 | 10 | Unlimited |
Cost for Additional Staff Members (per Month) | N/A | $9 | $9 | Unlimited |
Password-protected PDF Invoice | N/A | ✔ | ✔ | ✔ |
Multibusiness Account | N/A | ✔ | ✔ | ✔ |
Invoice Approval Process | N/A | ✔ | ✔ | ✔ |
Batch PDF | N/A | ✔ | ✔ | ✔ |
Starter
The plan is offered for free but is limited to three clients. It does not come with staff member access but has all the core features available in other plans, such as invoice approval and automated recurring invoices. It also includes unlimited time tracking, project management, and multiple-currency and language support, among others.
Pro
The Pro plan comes with all the core features, and it serves up to 100 clients and one staff member. It also includes PDF protection for your customer invoices and the ability to manage invoices for multiple businesses.
Business
The Business plan can be used to add up to 1,000 clients and up to 10 staff members. It has all the features of Pro, plus an invoice approval process.
Infinite
The Infinite plan from Invoicera is ideal for bigger businesses and enterprises. Aside from the core features, it offers the ability to add unlimited clients and an unlimited number of staff members. In addition to the features of Business, you can also batch-process PDF invoices.
Invoicera Features
Outside of its invoicing functionality, Invoicera has a good selection of other nice features, including estimate management, contact management, expense tracking, custom workflow automation, and online payments. Some of its most notable features are listed below.
Dashboard
The Invoicera dashboard provides a single platform where you can manage your A/R and A/P. It displays a collection of graphs that reflect your recent activities and financial standing. From the dashboard, you can access quick links to essential functions, like creating invoices and estimates and adding clients and expenses. The chart displays your issued, paid, outstanding, and partially paid invoices:
Invoicera’s Dashboard.
Invoicing
There are seven invoice templates to choose from, or you can create and customize your own template according to your business needs using XHTML. You can create and send invoices for a service or product, accept payments from more than 30 payment gateways in multiple currencies, and schedule invoices to be sent at a later time.
To create a new invoice, go to the Billing page located on the top left side of your dashboard, select Invoice, click Invoice +, and enter all the details regarding your service or product, client, and payment method:
Creating a New Invoice in Invoicera.
Online Payments
Get paid in different currencies with your choice of payment gateways. Invoicera integrates with over 30 payment gateways, including PayPal, Stripe, Braintree, Alipay, First Data, Sage Pay, PayGate, Forte, Authorize.net, and Skrill.
Multibusiness Account
If you are managing multiple businesses, you can create a separate dashboard for each business under a single account. You can add as many businesses as you want, manage multiple staff, set customized access with conditions, and send multiple invoices at once for all your businesses in one account.
A/R and A/P Management
Manage your A/R and A/P in a single dashboard. Invoicera lets you send and receive purchase orders (POs), convert POs into invoices, track invoices and estimates in real-time, and set up automatic billing profiles to simplify your payment process.
Project Management
Create and assign tasks to a staff member or client, set task priorities, and track work hours using its built-in time tracker. You can attach billable and nonbillable time to a project and add incurred expenses and important documents to your invoice.
Time Tracking
Invoicera’s built-in time tracker lets you track your staff’s time against clients and projects. You can create timesheets for your employees on a weekly or monthly basis, share timesheet reports with clients, and analyze productivity with time-tracking reports.
Mobile App
Use the Invoicera mobile application to create and send invoices, track payments, and generate bills and estimates anytime and anywhere as long as you have internet access. You can generate and view a PDF copy of your invoices easily and email it to clients while on the road. You can download the app on Google Play and the App Store.
Reporting
Generate different types of business entity reports, including profit and loss (P&L), work-in-progress (WIP), invoices, time tracking, tax, POs and activities, credit notes, recurring forecast, payments, currency, estimates, items, and expense reports. Because Invoicera is not a double-entry bookkeeping system, it cannot produce a balance sheet.
Customer Service and Ease of Use
While Invoicera’s interface could be streamlined further, there is no installation needed, and account setup is quick. The invoicing process is extremely easy, even for new users. You can send invoices to your clients as soon as you create your account. Furthermore, the processes for creating an estimate, adding a new client, and importing a new expense are fairly intuitive.
If you get stuck along the way, there’s built-in live chat support. You can also contact Invoicera’s support team through phone, email, or support tickets. It offers a knowledge base with step-by-step guides, frequently asked questions (FAQs), and a free webinar demo. You can also check out some of their blogs and contact them through their Facebook and Twitter accounts.
Invoicera Alternatives
Best for: Invoicing and tracking time on the go | Best for: Large businesses with unlimited clients | Best for: Companies with 100 clients that need free software |
Software from: $15 per month | Software from: $25 per month | Software from: $0 |
Bottom Line
If you are a small business that is more focused on invoicing than bookkeeping, Invoicera provides a good value for your money. Generally, it is easy to use and has some impressive features, such as a large selection of payment gateways, multilingual invoicing, A/P and A/R management, time and expense tracking, and automatic invoice scheduling and billing. However, if you are a larger business that needs a more affordable and comprehensive bookkeeping solution, we recommend other software like QuickBooks Online and FreshBooks.
Take the free 15-day Invoicera trial for a spin.
