Invoicera Review: Features, Pricing & Alternatives in 2023

Invoicera is a cloud-based invoicing and billing software program with features that can be customized to your unique business needs. Some of its most notable features include recurring billing, multicurrency and multilingual invoicing, time tracking, expense management, and a mobile app. It offers a forever-free plan and three paid packages with prices that start at $15 per month when billed monthly. You can sign up for a 15-day free trial of Invoicera with no credit card required.

Invoicera

Overall Score: 4.60 / 5

RATING CRITERIA	Pricing		5.00 / 5
	Invoicing Customization		5.00 / 5
	Ease of Use		4.80 / 5
	Invoicing Features		3.80 / 5
	User Reviews		4.70 / 5

Pros

• Offers a forever free plan
• Can manage multiple companies in one account
• Lets you create recurring invoices
• Includes an expense management feature
• Allows you to track staff time and expenses by project

Cons

• Not a complete accounting solution; requires bookkeeping software integration
• Expensive for businesses with over 1,000 customers
• Free plan only supports up to three clients
• Can’t track time from the mobile app

When To Use Invoicera

• Companies looking for standalone invoicing without bookkeeping: If you need a dedicated invoicing solution without any bookkeeping tasks involved, then Invoicera is a great choice. If you’re considering other options, check out our list of best invoicing software.
• Freelancers with very few clients needing free invoicing: Invoicera’s free plan allows you to send invoices for up to three clients.
• Managing both accounts payable (A/P) and accounts receivable (A/R): A single Invoicera account lets you manage A/R and A/P in the same dashboard.
• Service providers that charge by the hour: Invoicera lets you track billable hours, convert them to invoices, and send them to your clients.
• Project-based businesses: Invoicera allows you to create and manage projects assigned to customers or staff and log project work time to bill to your clients. It also integrates with Basecamp, allowing you to upload all your Basecamp clients, staff, and project to your Invoicera account.

---

When To Use an Alternative

• Companies looking for dedicated bookkeeping software: Invoicera has no live bank feeds and other essential bookkeeping features, such as tracking assets and liabilities for a balance sheet. If your business needs a comprehensive bookkeeping solution, consider QuickBooks Online, or explore our list of the best small business accounting software.
• Businesses with many clients and need a free invoicing solution: Invoicera’s free plan only accommodates up to three clients. If you need a free invoicing solution for multiple clients, check out Invoice Ninja, which offers a free package that supports up to 20 customers.
• Users who need to track time on the go: The Invoicera mobile application is unable to track time. Consider an alternative like FreshBooks to track billable hours on your mobile devices.

---

Visit Invoicera

Do you need more than just invoicing? Read our guide to the best small business accounting software to see our most recommended complete accounting solution recommendations.

Invoicera Deciding Factors

Invoicera Alternatives

Visit QuickBooks Online	Visit FreshBooks	Visit Invoice Ninja
Best for: Invoicing combined with the best small business accounting software	Best for: Project-based businesses looking to track employee time via a mobile app	Best for: Companies with fewer than 50 clients needing free software
Cost: From $30 per month	Cost: From $15 per month	Cost: $0
Read our QuickBooks Online review	Read our FreshBooks review	Read our Invoice Ninja review

Invoicera vs Competitors

We compared Invoicera to QuickBooks Online and Invoice Ninja, and we discovered that the three programs are equally great in terms of invoice customization. QuickBooks Online has the upper hand in terms of invoicing features because it allows you to add contract line items. Invoicera is the most affordable as it offers a forever-free plan for businesses or freelancers with around three clients.

Invoicera offers a free plan that supports up to three clients and three paid packages with prices that start at $15 per month for 100 clients and run to $149 per month for unlimited clients. No credit card is needed to access the 15-day free trial, and you can upgrade or cancel your subscription at any time.

Invoicera Features

Invoicera has a good selection of invoicing features and other automated workflow functionality, including estimate management, contact management, expense tracking, custom workflow automation, and online payments. Some of its most notable features are listed below.

Invoicera offers fully customizable invoices that allow you to change invoice colors, add your company logo, and create personalized messages to add to your invoice. You can create an invoice by using predefined templates or designing your own custom template.

From the invoice preview page, you can easily customize your invoice before you send it to your client. You can choose from different styles (i.e., modern, classic, default, and business elegance) and pick from six different colors.

Customizing an invoice in Invoicera

Invoicera offers almost all the invoicing features we wanted to see, except the ability to include a new item for a service contract, which is a useful feature for contract-based invoicing. Other than that, Invoicera impresses us with its general invoicing features.

You can invoice for products or services and accept payments directly from your invoice. You can also set up payment reminders and charge late fees to apply to your invoice. Depending on your plan, you can activate an invoice approval workflow, which allows you to add team members to the process and have the project managers review and approve invoices before they’re sent out to the client.

What we love about Invoicera is that you can schedule an invoice to be sent at a later time and create recurring invoices. Simply choose the invoice date and select your desired frequency, such as weekly, every two weeks, or monthly.

Setting up a recurring invoice in Invoicera

Other Features

Online Payments

Multibusiness Account

A/R & A/P Management

Project Management

Create and assign tasks to a staff member or client, set task priorities, and track work hours using its built-in time tracker. You can attach billable and nonbillable time to a project and add incurred expenses and important documents to your invoice. One cool feature of Invoicera is the ability to set task priorities within a project, which isn’t offered by most other invoicing solutions.

To add a new project, click on the Projects tab from the top menu and tap on the Projects + drop-down.

Adding a new project in Invoicera

Expense Management

Invoicera allows you to track all your A/P under a single dashboard. You can record and monitor expenses easily, whether these expenses happen weekly or monthly. You can track incurred expenses on projects, add expenses to your invoices, and compare profits based on expenses. Invoicera also includes a receipt scanning feature to help you better manage expense reports and receipts for employees.

To log a new expense, you have to provide the necessary details, such as the amount, date, and expense category. Also, you have the option to set it as a recurring expense, add a receipt image to the expense, or assign it to a particular project or client.

Adding a new expense in Invoicera

Time Tracking

Mobile App

5

On App Store

2.1

On Google Play

Use the Invoicera mobile application to create and send invoices, track payments, and generate bills and estimates anytime and anywhere as long as you have internet access. You can generate and view PDF copies of your invoices easily and email them to clients while on the road. The downside to Invoicera’s mobile app is that it can’t be used to track time, which is surprising from a dedicated invoicing software system. You can download the app on Google Play and the App Store.

Reporting

The invoicing process in Invoicera is extremely easy, even for new users. The only reason it didn’t get a perfect score is that it’s not a complete accounting solution, which means you have to integrate it with third-party accounting software like QuickBooks Online.

As a cloud-based software, there’s no installation needed, and account setup is pretty quick. Once logged in, you’ll be greeted by a minimalistic dashboard that includes one-click access to essential functions, like creating invoices and estimates and adding clients and expenses. The chart displays your issued, paid, outstanding, and partially paid invoices.

One-click access to essential functions in Invoicera

If you get stuck along the way, there’s built-in live chat support. You can also contact the support team through phone, email, or a support ticket. Invoicera even offers a knowledge base with step-by-step guides, FAQs, and a free webinar demo. You can also check out some of its blogs and contact the provider through its Facebook and Twitter accounts.

Most Invoicera reviews we found online are positive. For instance, one user commented that they can send as many invoices as they want without any hassle, while another explained that they could create invoices as per their choice. Meanwhile, those who left negative reviews complained that the platform lacks complete accounting features and that they have difficulty integrating Invoicera with QuickBooks Online.

Here are Invoicera’s ratings from popular review websites:

• Software Advice: 4.7 out of 5 based on around five reviews
• G2: 4.5 out of 5 based on over 10 reviews

Invoicera Frequently Asked Questions (FAQs)

What industries are ideal for Invoicera?

Invoicera works great for many users, including legal firms, real estate, restaurants and hotels, photographers, contractors, digital agencies, manufacturers, and traders.

What payment gateways does Invoicera integrate with?

You can connect Invoicera with some of the popular payment gateways, including PayPal, 2Checkout, Stripe, Braintree, and BluePay.

Is my personal information safe with Invoicera?

Yes, as Invoicera uses TSL security encryption to ensure that all your sensitive information is safe and protected.

How We Evaluated Invoicera

We evaluated Invoicera across five key accounting categories, each with assigned weights based on their importance to invoicing.

Below is a detailed breakdown of our scoring rubric.

Bottom Line

If you’re a small business that’s more focused on invoicing than bookkeeping, Invoicera provides good value for your money. It’s generally easy to use and has some pretty impressive features, such as a large selection of payment gateways, multilingual invoicing, A/P and A/R management, time and expense tracking, and automatic invoice scheduling and billing. However, if you’re a larger business that needs a more affordable and comprehensive bookkeeping solution, we recommend QuickBooks Online or FreshBooks.