This article is part of a larger series on Accounting Software.
Invoicera is a cloud-based invoicing and billing software program with features that can be customized to your unique business needs. Some of its most notable features include recurring billing, multicurrency and multilingual invoicing, time tracking, expense management, and a mobile app. Invoicera offers a forever-free plan as well as three paid packages with prices that start at $15 per month when billed monthly. You can sign up for a 15-day free trial with no credit card required.
What We Recommend Invoicera For
Invoicera is great for freelancers, service providers, and small businesses that need a powerful invoicing solution without other specialized bookkeeping functions outside accounts receivable (A/R) and accounts payable (A/P) management. It not only helps you manage multiple invoices at once, but it also aids in automating various business processes and communications through expense management, project management, staff management, time tracking, and more.
Invoicera Is Especially Good For
- Companies looking for standalone invoicing without bookkeeping: If you need a dedicated invoicing solution without any bookkeeping tasks involved, then Invoicera is a great choice. If you’re considering other options, check out our list of best invoicing software.
- Freelancers with very few clients needing free invoicing: Invoicera’s free plan allows you to send invoices for up to three clients.
- Managing both A/P and A/R: A single Invoicera account lets you manage A/R and A/P in the same dashboard.
- Service providers that charge by the hour: Invoicera lets you track billable hours, convert them to invoices, and send them to your clients.
- Project-based businesses: Invoicera allows you to create and manage projects assigned to customers or staff and log project work time to bill to your clients. Invoicera also integrates with Basecamp, allowing you to upload all your Basecamp clients, staff, and project to your Invoicera account.
Invoicera Is Not a Good Fit For
- Companies looking for dedicated bookkeeping software: Invoicera has no live bank feeds and other essential bookkeeping features, such as tracking assets and liabilities for a balance sheet. If your business needs a comprehensive bookkeeping solution, consider QuickBooks Online, or explore our list of the best small business accounting software.
- Businesses with many clients, needing a free invoicing solution: Invoicera’s free plan only accommodates up to three clients. If you need a free invoicing solution for multiple clients, check out Invoice Ninja, which offers a free package that supports up to 50 customers.
- Users needing to track time on the go: The Invoicera mobile application is unable to track time. Consider an alternative like FreshBooks to track billable hours on your mobile devices.
Do you need a complete accounting solution? Read our guide to the best small business accounting software and check out our top picks.
Invoicera Pros and Cons
|Offers a forever free plan||Not a complete accounting solution|
|Can manage multiple companies in one account||Expensive for businesses with over 1,000 customers|
|Create invoices on the go||Free plan only supports up to three clients|
|Includes accounts receivable (A/R) and accounts payable (A/P) management||Can’t track time from the mobile app|
Invoicera offers a free plan that supports up to three clients, as well as three paid packages with prices that start at $15 per month for 100 clients and scale up to $149 per month for unlimited clients. No credit card is needed to access the 15-day free trial, and you can upgrade or cancel your subscription at any time.
Pricing & Features
Maximum Number of Clients
Maximum Number of Additional Users
Password-protected PDF Invoice
Invoice Approval Process
The screenshot below shows all the core features offered in all plans, including Free.
Invoicera has a good selection of invoicing features as well as other automated workflow functionality, including estimate management, contact management, expense tracking, custom workflow automation, and online payments. Some of its most notable features are listed below.
Invoicera allows you to create professional-looking invoices from predefined templates or by designing your own custom template. With Invoicera, you can invoice for products or services and accept payments directly from your invoice. You can also set up payment reminders and charge late fees to apply to your invoice. The best thing about Invoicera’s invoicing feature is that you can schedule an invoice to be sent at a later time and create recurring invoices. Depending on your plan, you can activate an invoice approval workflow, which allows you to add team members to the process and have the project managers review and approve invoices before they’re sent out to the client.
To create a new invoice, go to the Billing page located on the top left side of your dashboard, select Invoice, click Invoice +, and enter all the details regarding your service or product, client, and payment method. You can also click on the Create an Invoice button from the dashboard to start invoicing right away:
Get paid in different currencies with your choice of payment gateways. Invoicera integrates with more than 30 payment gateways, including PayPal, Stripe, Braintree, Alipay, FirstData, SagePay, PayGate, Forte, Authorize.Net, and Moneybookers.
If you’re managing multiple businesses, you can create a separate dashboard for each business under a single account. You can add as many businesses as you want, manage multiple staff, set customized access with conditions, and send multiple invoices at once for all your businesses in one account.
A/R and A/P Management
Manage your A/R and A/P in a single dashboard. Invoicera lets you send and receive purchase orders, convert purchase orders (POs) into invoices, track invoices and estimates in real-time, and set up automatic billing profiles to simplify your payment process.
Create and assign tasks to a staff member or client, set task priorities, and track work hours using its built-in time tracker. You can attach billable and nonbillable time to a project and add incurred expenses and important documents to your invoice. One cool feature of Invoicera is the ability to set task priorities within a project, which isn’t offered by most other invoicing solutions.
To add a new project, click on the Projects tab from the top menu and tap on the Projects + dropdown.
Invoicera’s built-in time tracker lets you assign your staff’s time to clients and projects. You can create timesheets for your employees on a weekly or monthly basis, share timesheet reports with clients, and analyze productivity with time-tracking reports.
Mobile App (2.0 on Google Play, 5 on App Store)
Use the Invoicera mobile application to create and send invoices, track payments, and generate bills and estimates anytime and anywhere as long as you have internet access. You can easily generate and view PDF copies of your invoices and email them to clients while on the road. The downside to Invoicera’s mobile app is that it can’t be used to track time, which is a bit surprising from a dedicated invoicing software system. You can download the app on Google Play and the App Store.
Generate different types of business entity reports, including profit and loss, work-in-progress (WIP), invoices, time tracking, tax, purchase orders and activities, credit notes, recurring forecast, payments, currency, estimates, items, and expense reports. Because Invoicera isn’t a double-entry bookkeeping system, it cannot produce a balance sheet.
Customer Service and Ease of Use
There’s no installation needed, and account setup is pretty quick. Once logged in, you’ll be greeted by a minimalistic dashboard that includes one-click access to essential functions, like creating invoices and estimates and adding clients and expenses. The chart displays your issued, paid, outstanding, and partially paid invoices.
The invoicing process is extremely easy, even for new users. You can send invoices to your clients as soon as you create your account. Furthermore, the processes for creating an estimate, adding a new client, and importing a new expense are fairly intuitive.
If you get stuck along the way, there’s built-in live chat support. You can also contact Invoicera’s support team through phone, email, or a support ticket. Invoicera also offers a knowledge base with step-by-step guides, FAQs, and a free webinar demo. You can also check out some of their blogs and contact them through their Facebook and Twitter accounts.
If you’re a small business that’s more focused on invoicing than bookkeeping, Invoicera provides a good value for your money. It’s generally easy to use and has some pretty impressive features, such as a large selection of payment gateways, multilingual invoicing, A/P and A/R management, time and expense tracking, and automatic invoice scheduling and billing. However, if you’re a larger business that needs a more affordable and comprehensive bookkeeping solution, we recommend software like QuickBooks Online and FreshBooks.