The best invoicing software allows you to create customized invoices quickly and get paid faster by allowing customers to pay online. All of our choices for the best small business accounting software include an invoicing function. However, specialized invoicing software can often give your invoices a more customized feel and will sometimes integrate with your existing bookkeeping software.
Best Invoicing Software for Small Business
- FreshBooks: Best overall invoicing software
- Zoho Invoice: Best for an integrated business management solution
- TimeTracker: Best for professional service firms
- Invoicera: Best for managing both invoices sent and received
- ZipBooks: Best free software to create simple invoices
- Invoice Ninja: Best free full-featured invoicing software
FreshBooks: Best Overall Invoicing Software
While FreshBooks now provides an entire bookkeeping system, it started as a way to produce great-looking, professional invoices. FreshBooks continues to stress invoicing while adding features like the ability to track hours and assign them to invoices. There’s no credit card required to start a 30-day free trial.
Produce professional invoices
Fee for additional users
Add time and expense to invoice
Limited number of clients
Track outstanding invoices
Expensive compared to other invoicing options
New users can choose a 30-day free trial or 50% off the monthly price for three months.
Why We Like It
Not only does FreshBooks have great-looking invoices, but it also has all the features of a full bookkeeping system. FreshBooks accepts online payments, calculates late fees automatically, creates recurring invoices, and prints a list of outstanding invoices. Beyond those typical invoicing features, FreshBooks will connect with your bank to import transactions, reconcile bank and credit card accounts, and print basic financial statements like a balance sheet and profit and loss (P&L) statement.
Zoho Invoice: Best Integrated Business Management Solution
Zoho provides a large selection of software and apps that integrate to form a comprehensive business management solution. Zoho Invoice can be purchased separately or as part of the Zoho Finance Plus bundle of programs. Beyond just finance, Zoho provides bundles to cover customer relationship management (CRM), human resources (HR), and workplace apps, such as email, spreadsheets, documents, and other programs commonly used by office and remote employees. You can evaluate Zoho Invoice with the free plan that is good for up to five customers.
Integrates with other Zoho Apps for great scalability
Free plan only includes five customers
Track time and employee timesheets
Can get expensive when adding multiple apps
Customizable invoice templates
Why We Like It
Zoho Invoice allows you to create custom invoices that look great. You can issue invoices in multiple currencies, track expenses, set up recurring invoices, and provide a portal to customers to view their invoices.
A major strength of Zoho is its scalability. It has a huge selection of apps that you can pick from as your business grows and your needs change. You and your employees will love Zoho for the consistent interface and flawless integration of the apps. Apps can be purchased separately, in bundles grouped by major functions, or you can purchase access to every app with Zoho One.
TimeTracker: Best Invoicing Software for Professional Service Firms
TimeTracker offers lawyers, accountants, engineers, and other professional service firms an invoicing option that also tracks the time of your professionals. It makes sense to combine these functions for professional service firms since billable hours are the primary item on your invoices. TimeTracker offers a 14-day free trial without requiring a credit card.
Tracks hours written-off vs invoiced
Expensive for firms with many employees
Includes employee management features like GPS tracking and facial recognition
Invoices are not as elegant as other options
Includes client portal
New users have a 14-day free trial.
Why We Like It
TimeTracker is a unique invoicing option because it is built around a time-tracking system, which makes it perfect for businesses where time-tracking and invoicing go hand-in-hand. What sets TimeTracker apart from other invoicing options is that it tracks billable hours that are written-off. A billable realization report shows the billable hours invoiced to clients versus written off, which is a crucial report to gauge the productivity of your professionals and the profitability of your firm.
Invoicera: Best Invoicing Software to Manage Both Invoices Sent and Received
Invoicera combines accounts receivable (A/R) management (sending invoices) and accounts payable (A/P) management (receiving invoices) in a single dashboard. While not a complete bookkeeping system, Invoicera makes cash flow management simple by focusing on two of the most important aspects of your business: collecting cash from your customers and paying your vendors. You can try Invoicera for 15 days without providing a credit card.
Track both receivable and payables
Unlimited clients is very expensive
30+ international payment gateways
Additional users requires the Business plan
Issue invoices in multiple currencies
New users can try any plan free for 14 days.
Why We Like It
Invoicera is all the accounting many microbusinesses will need. It keeps your finances simple by focusing on the two most important finance functions: getting paid and paying bills. We especially like the Pro plan for 100 customers because of its very affordable $15 per month price tag. If you have more than 100 customers, you might consider a more complete accounting program like those reviewed in Best Small Business Accounting Software.
Invoicera has powerful invoicing features, including an approval process, automated late payment reminders, and automatic invoice scheduling. Because it also tracks payments to your vendors, Invoicera can produce a profit and loss statement.
ZipBooks: Best Free Software for Creating Simple Invoices
Creating invoices with ZipBooks couldn’t be easier. ZipBooks provides a template that you can customize with your logo and then input your sales information. While not as customizable as some other software, the invoices look nice and provide a good first impression to your customers. The ZipBooks free subscription is all you need to create, send, and track invoices to an unlimited number of customers.
Invoices are very easy to create
Free plan invoices have limited customization
Unlimited customers with the free plan
Free plan doesn’t allow predefined products and services
Accounts receivable reports shows unpaid invoices
Free version includes only one user
New users have a 30-day free trial for any version.
Why We Like It
ZipBooks doesn’t require any sophisticated set up to create and send invoices. You can type your services and products directly in the invoice template, upload a logo, and send your invoice. The downside is that by not setting up predefined products and services, you’ll need to type the description every time you create an invoice. If you send many invoices, you’ll want to upgrade to the Smarter plan to save item descriptions.
Invoice Ninja: Best Free Full-featured Invoicing Software
Invoice Ninja’s free plan is a great place to start for your invoicing needs. As your business grows, you might upgrade to a paid plan, which is still very affordable. The Forever Free plan has most features found in expensive plans like customizable invoices, recurring invoices, product/item library, and customer portal. You can get started in the free plan with just a few clicks.
Up to 100 customers in free plan
Requires Enterprise plan for more than one user
Unlimited invoices, quotes, and proposals
No reports are included in the free plan
Dashboard shows current period activity and outstanding balances
Only customization of invoices is to add logo
Why We Like It
Invoice Ninja’s Forever Free plan is large enough to handle many small businesses with unlimited invoices and quotes for up to 100 customers. You can generate quotes and proposals and convert them to invoices with a few clicks. Recurring invoices can be emailed automatically on whatever interval you choose. The only major weakness of the Forever Free plan is the lack of reports, which requires the Pro plan. However, you can view the dashboard in Forever Free, which summarizes the current period activity and outstanding balances.
How to Choose Your Invoicing Software
Here are a few crucial features to consider when you are selecting your invoicing software:
- Customize invoices: You should be able to make your invoices distinct with your company’s colors and logo.
- Email invoices: Invoices should be emailed without having to leave the program.
- Accept online payments: Always allow your customers to pay electronically as soon as they receive their invoice.
- Add expenses: If your business passes through the cost of expenses to customers, your invoice program should track expenses and allow you to add them to an invoice with just a few clicks.
- Automate recurring invoices: If your business bills customers a set amount monthly, choose a program that can generate these recurring invoices automatically.
- Track unpaid invoices: You need to be able to review a list of unpaid invoices, or A/R, to identify customers that may need to be contacted. Some software has an advanced feature that will send reminder emails automatically to customers with overdue invoices.
If you’re unhappy with the invoicing function in your bookkeeping software, or you choose not to use bookkeeping software, there are plenty of good invoicing options available. The effectiveness of whichever software you choose will largely depend on how you use it. Be sure to email invoices whenever possible and always provide a way for your customers to pay electronically.