QuickBooks Enterprise Review: Pricing & Features 2022
Tim is a Certified QuickBooks Time (formerly TSheets) Pro, QuickBooks ProAdvisor, and CPA with 25 years of experience. He brings his expertise to Fit Small Business’s accounting content.
Eric is a staff writer at Fit Small Business focusing on accounting content. He spends most of his time researching and studying to give the best answer to everyone.
This article is part of a larger series on Accounting Software.
What We Recommend QuickBooks Enterprise For
QuickBooks Enterprise is the most powerful among all the QuickBooks products. It’s ideal for larger small to medium-sized businesses (SMBs) with up to 40 users. If you need advanced inventory management and reporting tools, QuickBooks Enterprise is a great solution for you. If you’ve been using QuickBooks Pro or Premier and are considering an upgrade to QuickBooks Enterprise, check out our comparison of QuickBooks Desktop products.
QuickBooks Enterprise Is Especially Good For
- Larger SMB enterprises: QuickBooks Enterprise supports up to 40 users and can track up to 1 million items, employees, customers, and vendors.
- Companies that need advanced inventory management. With QuickBooks Enterprise, you can track inventory by location and bin. QuickBooks Enterprise also has a built-in barcode wizard that automatically captures barcode information from a spreadsheet file.
- Businesses with a large volume of invoices. QuickBooks Enterprise’s batch invoicing feature lets you send out multiple invoices at once with one click.
- Managing fixed assets: QuickBooks Enterprise has a built-in Fixed Asset Manager that serves as your hub in managing fixed asset information, depreciation methods, groupings, and basis.
QuickBooks Enterprise Is Not a Good Fit For
- Small businesses: QuickBooks Enterprise is expensive for small businesses. If you need a more affordable option, we recommend QuickBooks Desktop Premier, which is half the price of Enterprise. You can read our review of QuickBooks Premier to learn more.
- Businesses preferring an affordable cloud-based software: QuickBooks Enterprise with cloud hosting starts at $199 per month for one user, whereas QuickBooks Online Advanced is only $180 per month and includes 25 users. For additional information, read our article about the differences between QuickBooks Online vs Desktop.
- Consolidated companies: QuickBooks can’t consolidate financial statements for multiple entities. If you run multiple companies and need multi-entity consolidation, either domestic or global, you should consider Sage 50Cloud, our best multicompany accounting software for consolidation.
Are you looking for something different? If QuickBooks Enterprise is too much for your business and you need a scaled-down alternative, check out our guide to the best small business accounting software.
QuickBooks Enterprise Pros and Cons
| PROS | CONS |
|---|---|
| Most powerful among all QuickBooks products | Desktop program requires installation and setup |
| Unlimited customer support included in all plans with dedicated support manager | Too expensive and complex for small businesses |
| Supports up to 40 users | Requires a more expensive plan for QuickBooks cloud hosting |
| Advanced inventory management and reporting tools | |
QuickBooks Enterprise vs Competitors
Pricing | Starts at $1,740 per year for 1 user | Starts at $549.99 per year for 1 user | $180 per month for 25 users | $1,460 per year for 1 user |
Number of Users | One to 40 | One to five | 25 | One to 40 |
Default Accessibility | Desktop | Desktop | Web | Desktop |
Payroll Inclusion | Payroll included in Gold, Platinum, & Diamond | Enhanced Payroll | Payroll Core | Sage 50cloud Payroll Module |
Fee for Payroll | Included in the Subscription | $50 per month plus $2 per employee | $45 monthly plus $4 per employee | $79 per month for unlimited employees |
Cloud Hosting | ✓ | ✓ | N/A | N/A |
Unlimited Support | ✓ | ✓ | ✓ | ✓ |
Dedicated Support Manager | ✓ | N/A | ✓ | N/A |
Industry-specific Editions | ✓ | ✓ | N/A | ✓ |
Advanced Inventory | ✓ | N/A | ✓ | ✓ |
Workflow Management | ✓ | N/A | ✓ | ✓ |
Accountant Access | Via Accountant’s Copy | Via Accountant’s Copy | ✓ | ✓ |
QuickBooks Enterprise is available in three plans. The cost of each plan varies depending on the number of users you have. You can also purchase a few extra add-ons, like Salesforce CRM Connector, QuickBooks Time Elite, and assisted payroll for Silver and Platinum users.
Gold
QuickBooks Enterprise Gold supports basic functions, including invoicing, online storage, and a dedicated customer success manager. If your business doesn’t need advanced inventory features, this edition of QuickBooks Enterprise is for you. However, you still get necessary inventory features like adding inventory items, tracking cost of goods sold (COGS), and computing ending inventories. If you need help with payroll, you can add Enhanced Payroll for an additional fee.
Platinum
Businesses in the manufacturing and supply chain industries should consider upgrading to Platinum. This midrange edition of QuickBooks Enterprise includes everything in Gold plus advanced inventory management and advanced pricing. With Platinum, you can track inventory items at multiple warehouses, set up and apply pricing rules, and generate custom reports.
Diamond
Enterprises with a large employee workforce will benefit from QuickBooks Enterprise Diamond. With its Assisted Payroll feature included in the plan, you can pay your employees in a few minutes. It syncs with Salesforce CRM connector to help you manage client information better and keep track of your sales. You can track employee timesheets with QuickBooks Time Elite.
Payroll
QuickBooks Enhanced Payroll is included in Enterprise Gold and Platinum plans at no additional cost. Enhanced Payroll can help you manage your payroll duties. You can pay W-2 employees and 1099 contractors, file W-2s electronically, print W-2s for employees, compute tax automatically, and deposit funds directly into your employees’ accounts for free.
QuickBooks Assisted Payroll is included only in Enterprise Diamond. Assisted Payroll helps you set up your payroll with the help of professional payroll experts from QuickBooks. This service also offers live support in case you have questions about payroll. With Assisted Payroll, you only need to enter hours worked and QuickBooks does the rest. They also file your quarter and year-end tax returns on your behalf.
QuickBooks Enterprise Pricing for Locally Installed Software
Number of Users | Gold ($/Year) | Platinum ($/Year) | Diamond ($/Year) |
|---|---|---|---|
1 | $1,740 | $2,140 | $4,200 |
2 | $2,541 | $2,941 | $5,064 |
3 | $3,077 | $3,477 | $5,616 |
4 | $3,611 | $4,011 | $6,192 |
5 | $4,145 | $4,545 | $6,756 |
6 | $4,545 | $4,948 | $7,152 |
7 | $4,948 | $5,349 | $7,584 |
8 | $5,349 | $5,750 | $8,004 |
9 | $5,750 | $6,151 | $8,424 |
10 | $6,151 | $6,552 | $8,844 |
11 to 30 | $8,824 | $9,226 | $9,528 |
31 to 40 | Custom priced | Custom priced | Custom priced |
QuickBooks Enterprise Cloud Access
With cloud access via hosting, you can use QuickBooks Enterprise anytime and anywhere without the need to access a desktop or laptop where it’s installed. Once QuickBooks Enterprise is hosted in an online network, you and your team can access the software simultaneously. You can also save documents in the cloud to make them accessible to your team and to protect them from destruction, such as from malfunctioning hard drives or malware-infected desktops.
Core Cloud Access
Core Cloud offers basic cloud hosting for QuickBooks Enterprise. It has 5GB of storage space and integrates with Microsoft Office Suite and Google Chrome. You can also access third-party apps like Bill.com.
Classic Cloud Access
Classic Cloud comes with twice the storage of Core Cloud. You get 10GB of cloud storage which can accommodate a lot of documents and files than Core Cloud’s 5GB offer. Moreover, you can also integrate with more apps like Expensify, Tallie, Avalara, Qvinci, and Fathom. Integration with Microsoft Office Suite and Google Chrome is also available.
Deluxe Cloud Access
Deluxe Cloud is the highest cloud hosting plan for Enterprise. It offers 50GB of storage space and access to more than 200 third-party apps like Ecommerce Sync by Webgility, Salesforce CRM, Gusto, Shopify, and many more. Integrations are separately billed outside QuickBooks Enterprise. Integration with Microsoft Office Suite and Google Chrome is also available.
QuickBooks Enterprise Pricing With Core Cloud Access
Number of Users | Gold ($/Month) | Platinum ($/Month) | Diamond ($/Month) |
|---|---|---|---|
1 | $199 | $232 | $404 |
2 | $319 | $352 | $529 |
3 | $417 | $451 | $629 |
4 | $515 | $549 | $730 |
5 | $613 | $647 | $831 |
6 | $700 | $734 | $918 |
7 | $788 | $821 | $1,007 |
8 | $875 | $908 | $1,096 |
9 | $962 | $995 | $1,184 |
10 | $1,049 | $1,082 | $1,273 |
11 to 40 | Custom priced | Custom priced | Custom priced |
All prices listed above can be billed monthly or annually but require a 12-month commitment.
QuickBooks Enterprise Pricing With Classic Cloud Access
Number of Users | Gold ($/Month) | Platinum ($/Month) | Diamond ($/Month) |
|---|---|---|---|
1 | $209 | $242 | $414 |
2 | $340 | $373 | $550 |
3 | $448 | $482 | $660 |
4 | $557 | $590 | $772 |
5 | $665 | $699 | $883 |
6 | $763 | $796 | $980 |
7 | $860 | $894 | $1,080 |
8 | $958 | $991 | $1,179 |
9 | $1,055 | $1,089 | $1,278 |
10 | $1,153 | $1,186 | $1,377 |
11 to 40 | Custom priced | Custom priced | Custom priced |
All prices listed above can be billed monthly or annually but require a 12-month commitment.
QuickBooks Enterprise Pricing With Deluxe Cloud Access
Number of Users | Gold ($/Month) | Platinum ($/Month) | Diamond ($/Month) |
|---|---|---|---|
1 | $219 | $252 | $424 |
2 | $359 | $392 | $569 |
3 | $477 | $511 | $689 |
4 | $595 | $629 | $810 |
5 | $713 | $747 | $931 |
6 | $820 | $854 | $1,038 |
7 | $928 | $961 | $1,147 |
8 | $1,035 | $1,068 | $1,256 |
9 | $1,142 | $1,175 | $1,364 |
10 | $1,249 | $1,282 | $1,473 |
11 to 40 | Custom priced | Custom priced | Custom priced |
All prices listed above can be billed monthly or annually but require a 12-month commitment.
QuickBooks Enterprise Tiered Features
QuickBooks Enterprise has robust features, such as Advanced Pricing and Advanced Inventory, to assist in simplifying your accounting and inventory management tasks. Let’s take a quick look at QuickBooks Enterprise’s top functionalities to help you determine if it’s the accounting tool that you need.
Features | Gold | Platinum | Diamond |
|---|---|---|---|
Choose From Industry-specific Editions | ✓ | ✓ | ✓ |
Managed Fixed Assets | ✓ | ✓ | ✓ |
Online Backup Data Storage | ✓ | ✓ | ✓ |
Automatic Product Upgrade | ✓ | ✓ | ✓ |
Unlimited Customer Support | ✓ | ✓ | ✓ |
Create Charts Using Advanced Reporting | N/A | ✓ | ✓ |
Set Up Complex Pricing Rules | N/A | ✓ | ✓ |
Inventory Tracking Using First-in, First-out (FIFO) Method | N/A | ✓ | ✓ |
Barcode Scanning | N/A | ✓ | ✓ |
Inventory Tracking by Location & Bin | N/A | ✓ | ✓ |
Payroll | Enhanced Payroll | Enhanced Payroll | Assisted Payroll |
QuickBooks Time Elite | Add-on | Add-on | Included |
Salesforce CRM Connector | N/A | N/A | $150 monthly per company file |
New Features in 2022
- Cloud access: Since QuickBooks Enterprise is a desktop application, Enterprise 22.0—the latest version of QuickBooks Enterprise—now offers cloud hosting to enable you to update your books simultaneously from different locations.
- Bill and purchase order (PO) approval workflows: With approval workflows, you can create an audit trail for bills and POs. You can customize your workflows so that they match your business needs and culture.
- Ecommerce integration: Integrating QuickBooks Enterprise with popular ecommerce platforms like eBay, Amazon, Walmart, Shopify, WooCommerce, and Magento simplifies your ecommerce management. With QuickBooks’ excellent inventory system, you can maintain your stocks and avoid stockouts on your ecommerce website.
- Sales Order Fulfillment Worksheet: The Sales Order Fulfillment Worksheet simplifies and reduces billing complexity. This worksheet compiles all sales orders in one place so that you can keep track of the completion and invoice clients once the goods are shipped or the service has been performed.
QuickBooks Enterprise 22.0 Features
QuickBooks Enterprise is the top-of-the-line software in the QuickBooks Desktop product line. Enterprise offers a wide array of features for different industries. It’s desktop software but QuickBooks offers cloud hosting to let you access your Enterprise account in the cloud.
Dashboard
The dashboard you’ll see in QuickBooks Enterprise has the same look and feel as the QuickBooks Premier dashboard. Enterprise’s dashboard shows graphs and charts that provide insights into your profit and loss, income, and expenses. The main page displays workflow charts with directional arrows to show the proper accounting flow.
QuickBooks Enterprise Dashboard
Invoicing
Invoicing with QuickBooks Enterprise is similar to other QuickBooks products, except that you can send invoices in bulk. You can customize the invoice templates and send out invoices as PDF or email. The downside is that you can’t send recurring invoices.
Create Batch Invoices in QuickBooks Enterprise
Contact Management
QuickBooks Enterprise provides a platform to manage your contact information, including client and vendor addresses, payment details, credit card information, tax settings, and other custom fields. When adding a new address to Enterprise, the system will provide a link to a map with directions automatically, making it extremely helpful for field service managers and technicians.
Managed Fixed Assets
The Fixed Asset Manager allows you to track your fixed assets and compute depreciation based on the standards of the IRS. The Fixed Asset Manager allows you to assign an account to multiple assets, change or add the depreciation method of an asset, and depreciate an old asset.
QuickBooks Enterprise Fixed Asset Manager
Time Tracking
Available for Platinum users, QuickBooks Time Elite allows you to enter time anywhere. You can do basic tasks like adding time to projects, assigning jobs to individual employees, and converting billable time to invoices.
Class Tracking
This feature allows you to organize and track your transactions, estimates, and billable hours, according to department, office location, or other business units. For instance, if you have a plumbing business with three locations, you can track the account balance of each location separately.
Order Management
Simplify the various aspects of your order management workflow, such as order processing, invoicing, forecasting, and inventory management. Its Enhanced Pick, Pack, and Ship feature automates the order fulfillment process, reducing the chances of errors.
Advanced Pricing
Available in the Platinum plan, this feature allows you to customize your prices for certain customers. You can adjust your price rules with conditions based on item, quantity, date range, class, sales representative, or customer. You can also set quantity discounts, markdowns, and promotions as well as track your sales tax automatically.
Creating a Builder Discount in QuickBooks Enterprise
Advanced Inventory
As mentioned earlier, the best part about its inventory management tool is that you can assemble your inventory items in builds without having to adjust the inventory counts manually. With the Platinum plan, you’ll get advanced features like barcode scanning and the ability to track inventory in multiple locations and bins and adjust pricing rules easily. You can also switch from the default inventory valuation method of average cost to last-in, first-out (LIFO).
Advanced Inventory Settings in QuickBooks Online
Advanced Reporting
This feature allows you to build highly customizable reports and then categorize them according to multiple metrics, such as sales by city, sales profitability, backorder, paid invoices by sales representatives, and sales items by forecasting. QuickBooks Enterprise includes more than 200 reports and custom filters so that you can create a customized report. Enterprise 22.0 also offers industry-specific reports for construction, manufacturing, wholesale, nonprofit, retail, accountants, and professional services.
Creating Custom Reports in QuickBooks Enterprise
You can even export financial statements from multiple companies to a single Excel file to assist with financial statement consolidation. However, you’ll have to make any necessary eliminating entries with the spreadsheet manually. If you’re looking for a program that will produce consolidated financial statements without the need for manual spreadsheets, check out Sage 50cloud.
Budgeting & Forecasting
With QuickBooks Desktop Enterprise, you can create forecasts to predict your future revenue and cash flow, helping you make informed decisions about your business. You can use your profit and loss (P&L) data in the previous year to create a budget for the next year or generate one from scratch.
Sample Profit & Loss Forecast Overview
(Source: Intuit)
Customer Service and Ease of Use
Users of QuickBooks Desktop Pro or Premier will find the QuickBooks Enterprise familiar. However, if you’re transitioning from QuickBooks Online to Enterprise, expect a high learning curve. The features can be overwhelming and difficult if you don’t have bookkeeping experience. QuickBooks Enterprise Gold, Platinum, and Diamond users also get access to 24/7 unlimited customer support through QuickBooks Priority Circle. You can also ask for on-demand training as a QuickBooks Enterprise account user.
QuickBooks Enterprise Alternatives
Best for: Small businesses looking for more affordable desktop software | Best for: Businesses that prefer an easy-to-use cloud-based software | Best for: Businesses that need consolidated reports for multiple entities |
Software from: $549.99 per year | Software from: $25 per month | Software from: $56.08 per month |
Bottom Line
QuickBooks Enterprise doesn’t skimp on features, and most of them are labeled “Advanced” for good reason. If you need reliable tools for managing complex inventory, pricing, and financial reports, QuickBooks Enterprise won’t fail you. However, QuickBooks Enterprise may not be the best fit for your business if you don’t need complex accounting features like inventory assemblies and order management workflows. Instead, QuickBooks Online is a good alternative for an easy-to-use and affordable cloud-based accounting software.
