QuickBooks for Mac is an accounting software specifically designed for business owners who use Mac computers. You can purchase QuickBooks for Mac for a one-time fee of $299.99 and use it to track of all your business finances.
QuickBooks for Mac is packed with features to help you organize your income and expenses. You can pay bills, invoice customers, track inventory, and track and pay 1099 contractors. You will also have access to detailed reports to make tax time a breeze. Get your business up and running on QuickBooks for Mac 2019 and save up to 40% for a limited time.
How QuickBooks for Mac Works
QuickBooks for Mac is very similar to QuickBooks for PC in terms of how it works. After you purchase the software, it must be installed on your computer before you can use it. Once installed, you will need to provide some details about your business and have a few documents handy to get your business set up properly.
Listed below is a checklist of what you will need to set up a new company in QuickBooks for Mac:
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Once you have completed the setup process, you are ready to track all your business finances in QuickBooks for Mac. You can download the QuickBooks Set Up Checklist to your computer.
Listed below are six day-to-day tasks you can complete in QuickBooks for Mac.
1. Track Sales & Income
You can record a sale from services or products in QuickBooks for Mac by creating a sales receipt or an invoice. If your customer pays you at the time that you provide the goods or service, create a sales receipt. However, if your customer prefers to be billed, you will create an invoice instead. Both sales forms can be emailed to your customer directly from QuickBooks so that you don’t have to print and mail them.
2. Track Bills & Expenses
Similar to QuickBooks Online, there are several ways to keep track of your bills and expenses in QuickBooks for Mac. You can download your transactions, enter bills manually, or import expenses from a spreadsheet.
Listed below are three common ways to stay on top of your expenses:
- Connect your bank and credit card accounts so that transactions automatically download into QuickBooks for Mac
- Manually enter all vendor bills and print checks directly from QuickBooks for Mac
- Import billing details from an Excel spreadsheet into QuickBooks for Mac
3. Track Inventory
QuickBooks for Mac will keep track of all product purchases and sales. This means that you can create a purchase order and send it to your supplier. When the goods arrive, you can mark them as received against the original purchase order.
As you sell items in inventory, QuickBooks will automatically reduce your quantity on hand. In addition, when you reach the minimum order quantity, you will receive an alert to remind you to place an order. Several detailed reports are available for you to run and gain insight into your purchases and sales by product, customer, and many other options.
4. Run Payroll
If you have employees, you can turn on the Intuit Payroll services from within QuickBooks for Mac. Payroll processing in QuickBooks for Mac starts at $29 per month and includes:
- Payroll check calculations
- Pay via check or direct deposit
- W-2s for employees
- Payroll tax forms and filing
5. Accept Online Payments
Similar to QuickBooks Online, you can accept online payments from your customers with QuickBooks for Mac. When you enable the Intuit Payments feature, it will put a “Pay Now” button on all invoices that you email to customers. They can pay the invoice right away using a debit card or credit card or enter their bank account information. Turning this feature on requires you to click a button or two. There are two plans to choose from when you sign up for Intuit Payments.
Below is a summary of the Intuit Payment pricing plans for QuickBooks for Mac:
| Payment Type | ||
|---|---|---|
| Bank Transfer (ACH) | ||
| Card - Swiped | ||
| Card - Invoiced | ||
| Card - Keyed |
6. Run Key Reports to Gain Insights into Your Business
Similar to QuickBooks Online, QuickBooks for Mac has several detailed reports that you can run to gain key insights into how your business is doing. The reports available include but are not limited to profit and loss, balance sheet and statement of cash flows. Check out our guide on SMB Bookkeeping, Accounting, and Taxes to learn more about these reports.
Who QuickBooks for Mac Is Right For
The QuickBooks for Mac software is only compatible for computers with an iOS operating system. If you use a PC, then QuickBooks for Mac will not work for you. Head over to the Alternatives for QuickBooks for Mac section of this article to learn more about your options.
Business owners that use a Mac computer should use QuickBooks for Mac if they:
- Don’t need access to data while away from the office
- Don’t have more than three users that need simultaneous access
- Don’t need to connect their bank card or credit card accounts to QuickBooks for Mac
Unlike QuickBooks Online, QuickBooks for Mac is only accessible on the computer that you installed the software on. This means that you won’t be able to access the data while away from the office unless you sign up with a hosting service like Right Networks.
You can have a maximum of three users in your QuickBooks file at the same time, and you cannot connect your bank cards and credit card accounts to QuickBooks for Mac. This means that you will need to manually enter this data or import it from an Excel spreadsheet.
QuickBooks for Mac Costs
QuickBooks for Mac starts at a one-time fee of $299.95. As previously discussed, you can add payroll processing and payment services at any time for an additional fee. Unlimited tech support is included for the first 30 days. At the end of the 30 days, you will need to purchase a service plan to contact tech support for assistance.
QuickBooks for Mac Features
When it comes to features included, QuickBooks for Mac is packed with features that go well beyond the basics of tracking income and expenses for your business. In addition to tracking accounts payable, accounts receivable (A/R), inventory, payroll, accepting online payments, and having the ability to run detailed reports, we have included a list of additional features included.
Below are 12 additional features you will find in QuickBooks for Mac, including the new 2019 features.
1. Batch Invoicing
With batch invoicing, you can save a lot of time by completing one invoice and sending it to a group of customers. This is ideal if you sell the same products and/or services to a number of customers at the same time.
Example: Let’s say you are a real estate investor, and you own several buildings with tenants that pay monthly rent. If we assume that you have ten tenants that pay $1,000 a month for rent, you can create one invoice and send it to all 10 tenants at the same time.
2. Customized Chart of Accounts
Like most QuickBooks products, when you go through the initial company setup, QuickBooks will create a chart of accounts for you based on the industry that you selected. You can customize this list further by adding additional accounts that you need to track your income and expenses. You can remove accounts that you don’t need.
Example: Let’s say that you are a web designer, and you want to keep track of your initial consultation fee separate from the income you earn for the actual web design work. You can create an account called “Initial Design Consultation Fee” to keep track of this separately.
3. Custom Products & Services List
To keep track of all income earned from the products and services that you sell, you need to add these items to your products and services list in QuickBooks for Mac.
Example: Using our example above for Initial Design Consultation Fee, you can set this up as an item on your products and services list. This makes it easy to bill customers because you can select it from the drop-down list when you create your invoices.
4. Track Multiple Locations & Departments
If you need to track income and expenses for multiple locations or departments, you can do this in QuickBooks for Mac. The feature that you will turn on is called class tracking. Once you set up all your locations and/or departments, you can tag all income and expenses with the appropriate “class.”
Example: Going back to our real estate investor that owns several buildings. The owner would like to track each building as a separate class so that he can run profit and loss reports to see how profitable each location is. He would set up each building as a class and then going forward tag all income and expenses to the appropriate class like building.
5. Budgeting & Forecasting
QuickBooks for Mac includes a robust budgeting and forecasting tool that allows you to create annual budgets for all income and expenses. In addition, you could create a budget for a specific customer or job and then run budget vs. actual reports periodically to check your progress.
Budgets can be created from scratch or QuickBooks will populate the previous year’s actuals as a starting point, and then you can make any necessary adjustments for the current budget year.
6. 1099 Tracking
If you hire independent contractors, you can track payments made in QuickBooks for Mac easily. At the end of the year, you can also generate the information that you need to provide the 1099 forms and reports that must be provided to the contractor and your local tax authority.
7. Multi-user Access
QuickBooks for Mac allows you to give up to three users access to your QuickBooks data. As the business owner, you will be the admin user, and you will be able to purchase up to two additional licenses to give access to your bookkeeper, certified public accountant, or tax professional. Keep in mind that the data is only accessible from the computer or network server where you installed the software.
8. iCloud Document Sharing
iCloud document sharing is a new feature that you will find in the new QuickBooks for Mac 2019 version. This feature allows you to move QuickBooks files from one Mac to another. You can share files between multiple Macs connected through iCloud.
9. Reconciliation Discrepancy Report
The reconciliation discrepancy report is also a new feature that you will find in the new QuickBooks for Mac 2019 version. In the past, this feature was only available in QuickBooks Desktop for PC and QuickBooks Online Accountant. It allows you to troubleshoot any issues that you have with reconciling your bank and credit card accounts each month.
An example of the reconciliation discrepancy report is below:
Reconciliation Discrepancy report from QuickBooks for Mac.
10. Email Tracking for Customers and Vendors
QuickBooks allows you to send emails to customers with estimates, invoices, and other documents attached. In addition, you can also email purchase orders and other documents to vendor suppliers. This new feature that has been added to QuickBooks for Mac 2019 tracks all emails sent to vendors and customers so that you can review this data any time.
11. Past Due Stamp on Invoices
With the 2019 QuickBooks for Mac version, customer invoices that are delinquent will now have a “Past Due” stamp on them in QuickBooks so that you can see easily which invoices are outstanding. If you email the invoice to the customer after the due date, he or she will also see the “Past Due” stamp, which should prompt your customer to make a payment. See an example of this below:
Past Due stamp on delinquent Invoices in QuickBooks for Mac.
12. Square Transactions Import
The last new feature that was added to QuickBooks for Mac 2019 is the ability to import your sales data from Square into QuickBooks for Mac. This will save you a ton of time because you won’t have to enter the data manually any longer. See an example of how this works below:
Import Square sales into QuickBooks for Mac 2019.
Pros & Cons of QuickBooks for Mac
Like with most software products there are pros and cons to using QuickBooks for Mac. While it is user-friendly, packed with features, and easy to find help when you need it; it is not accessible easily and is limited when it comes to QuickBooks Online support and the number of users to whom you can give access.
Pros of QuickBooks for Mac
There are several positives to using QuickBooks for Mac. Like the PC version, it has a user-friendly interface, it includes several robust features at an affordable price, and it’s easy to find an expert if you need help.
Below are three pros of using QuickBooks for Mac:
- User-friendly: Like most QuickBooks products, QuickBooks for Mac is easy to set up and navigate if you don’t have a bookkeeping or accounting background
- More features for cost: QuickBooks for Mac includes many features at an affordable one time cost of $299.99; A/R, accounts payable (A/P), inventory tracking, and 1099 reporting are some of the features included in QuickBooks for Mac
- Get help when you need it: If you need help setting up your business or you have questions, you can find a bookkeeper or accountant who is familiar with QuickBooks for Mac; be sure to check out our How to Find QuickBooks ProAdvisors guide to learn how to find a QuickBooks for Mac expert in your local area
Cons of QuickBooks for Mac
Most of the drawbacks of QuickBooks for Mac are centered on the fact that it is a desktop product that requires you to install software. As a result, there are limitations when it comes to accessibility, QuickBooks Online support and number of users.
Below are three negatives of using QuickBooks for Mac:
- No mobile access to data: Unlike QuickBooks Online which allows you to access your data from any computer with an internet connection, QuickBooks for Mac can only be accessed from the computer where the software was installed; as discussed previously, you can sign up for a hosting plan to access your data away from the office
- Limited tech support: When you purchase QuickBooks for Mac, it comes with unlimited tech support for the first 30 days; afterward, you must purchase a support plan to get help or hire a QuickBooks expert
- Maximum of three user licenses: QuickBooks for Mac comes with one user license’ you can purchase up to two additional licenses if you need to give other users access to your data
Alternatives to QuickBooks for Mac
QuickBooks Online for Mac is an ideal alternative to QuickBooks for Mac Desktop. QuickBooks Online is cloud-based accounting software that can be used on any desktop computer, laptop, tablet, or cellphone. Unlike QuickBooks for Mac Desktop, there is no software to install. You need a device that can connect to the internet and you can access your data easily by logging in with a secure ID and password.
There is a glance at the three QuickBooks Online for Mac pricing plans:
- QuickBooks Online Simple Start: Costs $20 per month; ideal for startup businesses; save up to 50% here
- QuickBooks Online Essentials: Costs $35 per month; best for small to medium-sized businesses that sell services only; save up to 50% here
- QuickBooks Online Plus: Costs $60 per month; best for any business that sells products or services; save up to 50% here
Below is a summarized feature comparison chart of QuickBooks for Mac vs. QuickBooks Online pricing plans.
QuickBooks for Mac vs. QuickBooks Online for Mac Feature Comparison at a Glance
(one-time fee) | ||||
QuickBooks Online Simple Start
QuickBooks Online Simple Start is ideal for startups that pay their bills with a debit card, credit card, or through an automated clearing house (ACH). This plan is the most economical out of the three plans at $20 per month. However, it is limited when it comes to features included. While you can manage A/R, connect your bank card or credit card accounts and give access to one user and two accountants, QuickBooks Online Simple Start does not include the following features:
- Ability to manage A/P
- Ability to track inventory
- Track payments to contractors & prepare 1099s
- Create & manage budgets
QuickBooks Online Essentials
QuickBooks Online Essentials is right for small to medium-sized businesses that sell services only. This plan is the mid-tier plan and will cost $35 per month. In addition to the features included in the Simple Start plan, it includes the following features:
- Ability to manage A/P
- Ability to give access to three users plus two accountants vs. one user and two accountants in the Simple Start plan
QuickBooks Online Plus
QuickBooks Online Plus is ideal for small to medium-sized businesses that sell products and services. This plan is $60 per month, three times the Simple Start plan ($20 per month) and $25 per month more than the Essentials plan. However, you do get several additional features for the hefty price tag:
- Ability to give access to five users and two accountants for a total of seven users vs. five with the Essentials plan and three in Simple Start
- Able to track inventory
- Track payments and prepare 1099s for independent contractors
- Create & manage budgets
QuickBooks Online Plus is the plan that comes closest to including all the features that you will find in QuickBooks for Mac Desktop. The primary difference between the two plans is all QuickBooks Online plans included unlimited QuickBooks Online support vs. free tech support for the first 30 days with QuickBooks Mac.
For support beyond 30 days, you will need to purchase a support plan. In addition, QuickBooks Online Plus includes up to seven users, and QuickBooks Mac comes with one user license, and you can purchase up to two additional licenses.
If you are a current QuickBooks for small business Mac user who is considering switching to QuickBooks Online, check out our guide on converting from QuickBooks Desktop to QuickBooks Online.
QuickBooks for Mac Reviews
QuickBooks for Mac users who gave a positive review like the robust features and the easy to use interface. However, users who gave a negative review said that QuickBooks for Mac doesn’t quite have all the bells and whistles that QuickBooks Desktop for the PC has. Be sure to check out our QuickBooks for Mac reviews page for more information.
QuickBooks for Mac Frequently Asked Questions (FAQs)
Listed below are the most frequently asked questions about QuickBooks for Mac. If you don’t see your question, head to our FitSmallBusiness forum and post your question there. My colleagues and I look forward to answering your questions.
Is there a Mac Version of QuickBooks?
There is a Mac version of QuickBooks, and the latest edition is QuickBooks for Mac 2019. You can purchase QuickBooks for Mac for $299.99 and install the software on your Mac computer. Similar to the PC version of QuickBooks, you can track all your business income and expenses in QuickBooks for Mac.
Is QuickBooks for Mac Discontinued?
Last year, Intuit announced that it was discontinuing QuickBooks for Mac and would support the 2016 version through May 31, 2019. However, due to feedback from several QuickBooks customers who use QuickBooks for Mac, Intuit renewed its commitment to these customers by releasing QuickBooks for Mac 2019.
What’s the Difference Between QuickBooks for Mac and QuickBooks Online?
There are several differences between QuickBooks for Mac and QuickBooks Online. QuickBooks for Mac was designed for Mac users and must be installed on a Mac computer whereas QuickBooks Online is a cloud accounting software that doesn’t require installation and can be used on a PC, Mac or any mobile device with an internet connection.
Check out our QuickBooks comparison chart for a detailed breakdown of the differences between QuickBooks for Mac and QuickBooks Online.
What’s the Difference Between QuickBooks for Mac and QuickBooks for PC?
There are several differences between QuickBooks for Mac and QuickBooks for PC. QuickBooks for Mac was designed specifically for Mac computers and QuickBooks for PC was designed for the PC. Both products have a starting price of $299.99 and include many of the same features such as the following:
- Track and pay bills
- Create and send invoices
- Track inventory
- Track and pay 1099 contractors
- Detailed reports such as profit and loss, balance sheet, and cash flow statement
The Bottom Line
Now that you know what QuickBooks for Mac is and how it works, it’s time for you to make a decision. If you need access to your data 24/7/365, choose QuickBooks Online for Mac. However, if you don’t need mobile access to your data, and you want an affordable way to manage your income and expenses, choose QuickBooks for Mac.
QuickBooks for Mac allows you to keep track of every financial aspect of your business. Create invoices or sales receipts to track income and write checks to pay your bills. With a few clicks, you can review sales and analyze how profitable your business is. QuickBooks offers a 60-day money back guarantee, so you’ve got nothing to lose. Download QuickBooks for Mac 2019 and get your business up and running in no time.
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