QuickBooks for Mac Review: Features & Pricing for 2023
This article is part of a larger series on Accounting Software.
QuickBooks Mac Plus 2023, also called QuickBooks Desktop for Mac, is a subscription-based accounting software program designed exclusively for Mac users. It offers features that are more or less similar to its Windows counterpart but with added Mac-specific functionality, such as the ability to connect iCloud Contacts for easy access to customer or vendor contact information. It’s available on an annual subscription plan, with prices that start at $549.99 for one user.
Although QuickBooks for Mac 2023 has been released, you can’t purchase it directly from the Intuit website or any major retailers as of this writing. Those interested may contact QuickBooks’ sales team at (844) 848-0426 to purchase it.
- Has an easy-to-use and well-designed user interface
- Supports an unlimited number of companies with a single license
- Includes unlimited customer support and product updates
- Has Mac-only features to improve productivity
- Difficult to purchase as Intuit is now focused on QuickBooks Online
- No accountant’s copy—file sharing with your accountant is complicated
- No mobile app to manage accounting on the go
- Maximum of three users
When To Use QuickBooks for Mac
- Mac users who prefer desktop-based accounting software: If you want to manage your accounting on your Mac computer with no need for an internet connection, then this is a good choice.
- Self-employed individuals: QuickBooks for Mac is an easy-to-use program that you can use for tracking time to bill your clients, sending invoices, and collecting payments.
- Experienced bookkeepers: Many experienced bookkeepers prefer the desktop versions of QuickBooks over QuickBooks Online because navigating and inputting data is faster.
- Project-based businesses: QuickBooks for Mac includes useful features for managing and tracking costs for projects, including the ability to send progress invoices and track time, mileage, and expenses by customer and project.
When To Use an Alternative
- Businesses that prefer cloud-based software: If an internet connection and speed aren’t a concern and you dread lengthy installation and setup, then you may want to move your accounting to the cloud using QuickBooks Online, which is our top-recommended small business accounting software.
- Businesses that want mobile access to their accounting data: QuickBooks Mac Plus 2023 doesn’t have a mobile app that performs basic accounting functions. If you need access to your accounting files even when you’re on the go, then consider Zoho Books, or explore our list of the best mobile accounting apps.
- Businesses seeking an affordable monthly plan: QuickBooks Desktop for Mac is only available with an annual plan. If you want something more affordable, we recommend Xero. It offers almost all the same features as QuickBooks Online but is far more affordable, making it one of our best QuickBooks alternatives.
Are you looking for something different? Explore other comprehensive accounting platforms for business owners in our guide to the best small business accounting software.
QuickBooks for Mac Deciding Factors
Supported Business Types
Self-employed professionals and very small businesses that prefer Apple products
60 days from the purchase date
Ease of Sharing
Sharing files with your accountant is difficult because you can’t create an Accountant’s Copy like you can in the PC version
Not that scalable, as it can’t accommodate more than three users and has very limited third-party integrations
Overall Ease of Use
Generally easy to use, but not as user-friendly as a
Call back support (submit a request and they’ll call you), live chat, chatbot, and user guides
QuickBooks for Mac New Features for 2023
- Pay bills online: QuickBooks Mac Plus 2023’s Pay Bills Online feature lets you schedule and pay bills online without leaving QuickBooks.
- Upload bills: You can now upload a photo of your bill using the iPhone scanner or QuickBooks Photo Sync feature. When a new bill is uploaded, QuickBooks will match the data to an existing transaction or create a new one automatically.
- Customer group reporting: You can now run reports on a specific customer group and create a group with certain criteria, such as high-balance customers.
- Additional reports: QuickBooks Mac Plus 2023 added four new reports: adjusting journal entries, profit and loss (P&L) unclassified, P&L budget performance, and unpaid bills by job.
- Expanded Photo Sync: You can now add bills and attachments to your company file using the Photo Sync feature. Simply place them in a shared Photos album on your computer, and then easily import it to QuickBooks for Mac.
- Improved item management: You can now duplicate existing items with the ability to change information to the new item as needed.
- Improved condense facility: QuickBooks for Mac 2023 has added more options to condense your company file, allowing you to customize the data that you want to condense. For instance, you can choose to remove audit trail info to date or remove transactions based on date choices.
You can learn more about the new Quickbooks for Mac 2023 features with a series of videos from QuickBooks.
QuickBooks for Mac vs QuickBooks for Windows
QuickBooks Desktop for Mac isn’t the same as the PC version. The table below sums up the differences.
QuickBooks Desktop for Mac
QuickBooks Desktop for Windows
Premier and Enterprise
Integrate with over 200 apps
Can’t integrate with any apps in the App Center and those that rely on software development kits (SDKs) and WebConnector
Set Multiple Price Levels for Product & Services
Uses QuickBooks Online Payroll
Uses QuickBooks Desktop Payroll
QuickBooks is pushing to convert Mac users to QuickBooks Online, which, in our opinion, is better software. It’s as robust as QuickBooks Desktop for PC, but it has the added benefit of being cloud-based, which means you can access your files remotely from any device. If you need additional information to help you decide, read our QuickBooks Online vs QuickBooks Desktop comparison.
QuickBooks for Mac vs Alternatives
Number of Users
iOS Mobile App
From $549.99 per year for one user
1 to 3
(fee per additional user)
iCloud sharing, iPhone scanner, and Contact Sync
$0 to $249 per month
1 to 15
Live Text, Quick Notes, Lock Screen widgets, and more
$30 to $200 per month
1 to 25
$15 to $55 per month or custom priced
1 plus fee for additional users
$13 to $70 per month
QuickBooks for Mac Pricing
QuickBooks Mac Plus 2023 is available on an annual subscription basis, which costs $549.99 for one user, $749.99 for two users, and $949.99 for three users. All plans include unlimited customer support.
Fit Small Business Case Study
We conducted an internal case study to see how QuickBooks Desktop for Mac performs against our rubrics. In this review, we examined the Mac program across several core areas that we believe are the most important to small businesses looking for an accounting solution.
The table below summarizes the result of our case study.
Score (Out of 5)
QuickBooks for Mac vs Competitors
We conducted a comparative case study to see how QuickBooks for Mac stacks up against some of its competitors. We found that it has a decisive advantage over QuickBooks Online and Zoho Books in terms of project accounting and that it shares the spotlight with QuickBooks Online for banking and Zoho Books for inventory management. Meanwhile, QuickBooks for Mac’s biggest weakness is the lack of a mobile app.
The chart below sums up the result of our case study.
Touch the graph above to interact Click on the graphs above to interact
QuickBooks for Mac $549.99 per year for one user
QuickBooks Online Starting at $25 per month, $85 as tested
Zoho Books Starts at $0 for businesses with less than $50,000 in annual revenue; $40 as tested
QuickBooks for Mac Features
General Features (4.30/5)
QuickBooks for Mac did well in this criterion but could have garnered a higher score if it could track income and expenses by location—the same weakness of the other QuickBooks Desktop products. If you need to track accounting data for location-based activities, a way around this would be to set up each location as a class.
Despite its weakness, QuickBooks for Mac still has great standard accounting features and includes added Mac-specific features, including the ability to add general contact information, credit limits, to-do lists, default sales tax, customer credits, maps, and directions. There’s also an option to create contact groups and invoice the entire group at once.
Importing an existing chart of accounts and beginning balances is also possible, but the program lacks an Accountant’s Copy―offered in the Windows version―making it complicated to share accounting files with your accountant. However, the new version lets you exchange data with the Pro, Premier, and Premier Accountant editions.
Accounts Payable (4.80/5)
QuickBooks Mac Plus 2023 has solid A/P features, but it’s not that easy to use—which explains the slight blow to its score. The A/P module allows you to enter and pay a bill, track unpaid bills, record recurring expenses, create and print vendor checks, and short-pay an invoice. The Pay Bill screen isn’t as streamlined as in the Windows version, but the fields are almost similar.
Vendor management is also excellent in the Mac version because it allows you to perform advanced transactions, such as record credit memos, and pay independent contractors through service items. QuickBooks Desktop for Mac would have the same features and benefits as QuickBooks Online and QuickBooks Desktop if only it included a mobile application. As such, it doesn’t have a feature that allows you to upload an expense receipt through a mobile app, which could have been time-saving for user.
Accounts Receivable (4.80/5)
QuickBooks Desktop for Mac lets you create and send invoices to your clients. While not as flexible as QuickBooks Online’s invoicing, the Mac version allows you to change the format setup, adjust alignment, add a logo, and update the text color of your invoice. You can choose from QuickBooks’ default templates or create your own template.
Additionally, it offers excellent customer tracking in its A/R module, where you can view outstanding invoices, view balance by customer, view transactions by customers, and set up recurring invoices.
You can even create invoices from estimates. When a customer approves your estimate and agrees to pay a fixed rate rather than for time and costs, you can convert that estimate into an invoice.
All the information in your original estimate will carry over to the new invoice and, if needed, you can remove or add additional line items or change the quantities or prices. If applicable, other items, such as sales tax, discounts, and other subtotals, will also appear on your invoice.
Banking and Cash Management (5.00/5)
Banking in QuickBooks Mac Plus 2023 is as great as in QuickBooks Online. You can connect your bank accounts, import bank transactions to QuickBooks, and perform bank reconciliations—even if you don’t connect your bank account to the software.
You can also enter the ending balance in your bank statement and match bank statement items manually with the books. After reconciling your bank and credit card accounts, the software generates a reconciliation report to show any timing differences between transactions in your books and those that have cleared your bank.
QuickBooks Mac Plus 2023 allows you to create projects connected to customers. With this feature, you can set a job status, start date, projected end date, and description. You can also run job costing reports. Most importantly, the program allows you to compare actual and budgeted project costs—something unavailable in QuickBooks Online. You can track time, create timesheets, attach billable time to invoices, and use progressive invoicing as each step of a project is completed.
Sales & Income Tax (4.00/5)
This application offers the same features that other QuickBooks products have. You can add sales tax items, track sales tax liability, and adjust sales tax from sales returns. If you’re working with independent contractors, you can add them to QuickBooks and track their 1099 payments. Unfortunately, unlike QuickBooks Online, the Mac-only version doesn’t allow you to e-file your taxes.
QuickBooks for Mac 2023 uses the average cost method to track the cost of inventory items, as opposed to QuickBooks Online’s first-in, first-out (FIFO) method. Inventory tracking in the Mac version is easy, as it computes the cost of goods sold (COGS) automatically in every invoice and determines the cost of ending inventory.
This means that there’s no need to track the original costs of your removed items since they’re calculated automatically. What’s more, the inventory screen shows the quantity and total value of your item and reorder points, so you can be prompted to order more inventory.
There are more than 100 reports available in QuickBooks Desktop for Mac, which include P&L statements, balance sheets, sales reports, charts, and graphs. Reports can be modified through filters and presented per class. The only limitation to its reporting feature is the inability to create reports by location, which is a big deal for businesses that operate in multiple locations or offices.
QuickBooks Desktop for Mac lets you charge your clients for business-related trips or deduct mileage from your taxes. However, mileage tracking on the platform is not as comprehensive as with QuickBooks Online, as you have to enter your starting and ending destinations manually. With QuickBooks Online, you can use the mobile app to track your trips automatically via your phone’s GPS.
- iCloud Document Sharing: This allows you to work on your QuickBooks company file from multiple computers. It also enables you to share a link to your file with your client through iCloud Drive so that they can make changes as needed. However, note that this feature isn’t intended to allow work on multiple computers simultaneously.
When working from multiple devices, be aware of how long it takes your computer to sync to iCloud to avoid unintentional changes to your company file. If changes are made simultaneously from two devices, QuickBooks will indicate that it detects a conflict, and you’ll be able to choose which version to keep.
- iPhone scanner: You can use your iPhone or iPad to take photos or scan documents and attach them to any transaction in QuickBooks. To use this feature, use at least macOS Mojave and iOS 12 on your phone.
- Contact Sync: When you set up Contact Sync, all contacts from your app automatically synchronize with QuickBooks. This means whenever you make changes in Contacts or QuickBooks, all changes are automatically synced between the programs.
Ease of Use & Customer Support (3.90/5)
QuickBooks Desktop for Mac has a clean interface, but it isn’t as easy to use as cloud-based programs like QuickBooks Online. Luckily, with the new subscription-based plan for all installable QuickBooks products, users will now enjoy unlimited access to live customer support without an additional fee. With the earlier versions, you would have needed to purchase a QuickBooks Care plan to enjoy unlimited support.
You can also ask QuickBooks to call you in case you have questions. Apart from that, chatbots and self-help information are available online. Unfortunately, most articles about QuickBooks Desktop for Mac are outdated and scarce.
Just like the other QuickBooks Desktop products, QuickBooks for Mac has a workflow-based homepage. From the main page, you can find important features that are categorized by vendor, customer, company, and banking. This helps you navigate through the program easily.
On the downside, QuickBooks for Mac lacks the Accountant’s Copy feature found in QuickBooks for Windows. With QuickBooks for Mac, you can send your accountant a copy of your company file, but you then can’t use the program until they send an updated company file back to you. Otherwise, you’ll end up with two different company files that will need to be reconciled manually. With QuickBooks Online, none of this is necessary as your accountant can access your cloud-based account whenever needed.
QuickBooks for Mac User Reviews (4.00/5)
We found several QuickBooks for Mac reviews, and users love the program for its clean interface and the ability to enter transactions easily, such as monthly expenses and input checks. Others are also impressed by its seamless bank account reconciliation capability. Meanwhile, some are dissatisfied with its customer service, explaining that they usually spend many hours on the phone just to receive support.
QuickBooks for Mac has generally positive ratings from several review sites:
- Software Advice: 4 out of 5 from about 80 reviews
- TrustRadius: 7.8 out of 10 from more than 110 reviews
QuickBooks for Mac Frequently Asked Questions (FAQs)
Is QuickBooks for Mac right for my business?
It’s the right fit if you’re a self-employed freelancer or a very small business owner who does your own bookkeeping on a Mac computer.
Is QuickBooks for Mac easy to learn?
While the interface is clean, it may still take time to familiarize yourself with the features, especially if you’re used to cloud-based accounting programs.
Can I convert QuickBooks for Mac to QuickBooks for Windows?
Yes, you can convert QuickBooks for Mac to QuickBooks for Windows. Read QuickBooks’ guide on how to convert files from QuickBooks Mac to QuickBooks Windows.
Is QuickBooks Desktop for Mac being discontinued?
No, it’s not. However, it’s hard to find as QuickBooks is focusing its energy on QuickBooks Online, which we believe is better software.
What new features and changes are included in QuickBooks for Mac 2023?
QuickBooks for Mac 2023 has several new features, such as the ability to pay bills online, upload bills, and run new reports, such as P&L unclassified and P&L budget performance.
QuickBooks Desktop for Mac offers many of the powerful features found in QuickBooks Online and QuickBooks Desktop for Windows, such as job costing, class tracking, invoicing, and income and expense tracking. While it has some limitations, such as the lack of a mobile app and location tracking, the added Mac-specific features make up for its weaknesses. If you use a Mac and manage your books in-house, then we don’t see any reason not to use QuickBooks for Mac.