Toro TMS is a cloud-based trucking management system (TMS) that helps with various tasks, such as load management, driver management, and International Fuel Tax Agreement (IFTA) reporting. It offers advanced features that are often not found in most TMSes, such as interactive maps and electronic logging device (ELD) integration. In this Toro TMS review, we discuss these features in detail, including pricing, what end-users have said, and pros and cons.
Toro TMS Alternatives
Best for: Trucking companies that prefer a standalone accounting solution
Best for: Specialized trucking companies with complex invoicing needs
Best for: Trucking companies looking for a more affordable and easy-to-use TMS
Cost: From $117 per month
Cost: From $19 per month
Still can’t find what you need? If you think Toro TMS or any of our recommended alternatives isn’t right for you, you may be best served by general-purpose bookkeeping solutions, like our best small business accounting software.
Toro TMS Pricing
The Toro TMS pricing information is undisclosed on the provider’s website, so you will have to contact the provider directly to obtain pricing details or request a customized quote. You may sign up for a free demo to explore the software’s features before purchasing it.
Toro TMS Features
Toro TMS allows you to easily create, manage, and track orders within the system. To create a new order, you need to provide the required details, such as the reference number, customer information, commodities being transported, and charges, if applicable. Also, the system allows you to assign the order to an available truck driver.
Once an order is created, you can track its status in real-time on the order screen. We like Toro TMS’s order management dashboard because it provides a comprehensive view of order details. For instance, it displays important information, such as the commodities being transported and the current order status, such as in transit—allowing you to better coordinate with drivers and customers.
Another great feature is the interactive map, which allows you to track important data in real time, including transit time and the ETA to the next stop. You will also see the different legs of the journey, which indicate various stages of the transportation process. This detailed information allows you to track the progress of each order efficiently.
From the order screen, you can create a new order and duplicate or delete an existing one if needed. There’s also a Create Invoice button which allows you to generate an invoice easily based on the load information entered into the system.
The dispatch management dashboard shows a list of unassigned loads—or orders or shipments that have not been assigned to specific drivers. This helps dispatchers quickly identify pending assignments and assign them accordingly.
Toro TMS comes with a calendar view, allowing you to see the availability of your drivers quickly. This calendar provides a clear overview of the scheduled trips and availability status of a specific driver within a specified time frame. You can search and filter for a specific driver to view their scheduled trips, and the system will display only the trips associated with that particular driver.
Once you identify an available driver, you can proceed to assign the load by clicking on the unassigned load entry. This will open up the load entry screen, where you can assign the load to the available driver.
Toro TMS pulls in all the necessary information from the load automatically and generates a draft invoice. This includes key information, such as customer information, reference number, commodity description, charges, and any documents added to the load.
The system also creates an invoice packet that includes all the documents added to the load. You can also add new documents as needed. You can then generate a PDF version of the invoice packet and easily download it or email it to the appropriate customer or factoring company.
In the Invoices tab, you’ll see the list of all invoices created within Toro TMS. You can expand the invoice to reveal the actual invoice, along with other relevant information, such as the status. From here, you can download the invoice and email it to your customer. If needed, you can edit the invoice to make changes, such as entering additional loads, adding charges, and attaching files like bill of lading and load confirmation.
On the downside, Toro TMS doesn’t allow you to create invoices from scratch. While most trucking companies typically have to enter the load information first, there are some instances where manual invoice creation is needed. For instance, if you have nonload-related charges or custom invoicing needs, it may be helpful if you could create a new invoice from scratch.
The integration between Toro TMS and QuickBooks Online allows you to connect the operational and accounting aspects of your trucking business. When integrated, you can sync crucial data between the two platforms easily, including driver settlements and invoices.
It’s easy to sync data from Toro TMS to QuickBooks; click on the Sync to QuickBooks button on the invoice or driver settlement screen, and the information will automatically be updated in QuickBooks Online. You can even sync invoices in bulk. The invoices will appear on your invoice list in QuickBooks Online and become a part of your financial data.
Toro TMS provides a driver management feature, which we believe is more robust than those on most similar platforms. It displays a list of all your drivers, and when you click on a driver, their profile dashboard appears on the right side. The driver profile provides detailed information and several tabs for managing driver-related data.
The driver profile is organized into four tabs.
- The Profile tab includes key driver details such as name and contact information.
- The Documents tab allows managers to upload and manage driver documents.
- The Pay Information tab contains details related to driver compensation and payment history.
- The Balances tab provides an overview of any outstanding balances or payments due.
Above the customer profile, you’ll see a map that shows the driver’s current location or route, ETA to the next step, and transport status. Using an integrated ELD (discussed in detail in the next section), managers and supervisors can track real-time data on Hours of Service (HOS) and driver location within the Toro TMS platform easily.
Another impressive feature is the driver document management module which allows managers to track and manage driver-related documents. The system automatically checks for document expiration dates and provides warnings or notifications when documents are about to expire. This helps you ensure that important documents, like licenses or certifications, are always up to date and are in compliance with regulatory requirements.
By integrating with ELDs such as Samsara, KeepTruckin, and Omnitracs, Toro TMS can access real-time location data from the electronic logging devices installed in the driver’s vehicle. This way, dispatchers and managers can track the location of their vehicles on a map easily—helping with efficient routing, monitoring, and coordination.
With ELD integration, dispatchers and managers receive timely updates on load status. They can track when a driver arrives at a pickup location, departs, and delivers the load. Also, they can track important driver activities, such as driving time and rest breaks—ensuring compliance with HOS regulations. Finally, it helps you better manage your drivers’ schedules.
If your trucking business conducts interstate operations, then you can benefit from Toro TMS’s IFTA reporting feature. The system automatically calculates IFTA taxes using your fuel import file and mileage obtained from your ELD. It breaks down IFTA information on a per-truck basis, which helps easily calculate IFTA deductions for each owner-operator. This information integrates with the driver management section, which helps with driver settlements.
Toro TMS automatically calculates miles driven in specific states, such as Kentucky, New Mexico, New York, and Oregon, for weight-distance tax filing. That said, if you operate in such states where weight-distance taxes apply, Toro TMS can help you ensure accurate tax reporting and compliance with state-specific regulations.
This lets you easily track, audit, and process driver accounts from pickup to drop-off. It automatically calculates the driver’s payments using trip data. It takes into account each driver’s hours, mileage, rate, and applicable deductions to calculate the payment per trip.
With Toro TMS, you can set up payment rates for individual truck drivers based on your company policies. The system supports various driver compensation models and enables you to set custom rules for recurring deductions, such as taxes or surcharges. Additionally, it lets you track driver expenses, such as fuel purchases and reimbursements.
The platform even generates detailed settlement statements for each driver—providing a breakdown of the calculations toward the final payment amount. You can edit these statements in case you need to adjust earnings and deductions.
To help you track the various aspects of your trucking operations, Toro TMS provides a key performance indicator (KPI) reporting feature. The KPI dashboard includes financial metrics, such as revenue per mile, expenses per mile, total revenue, total expenses, and profit. These metrics provide insights into the profitability of your operations.
Toro TMS also includes operational metrics that provide insights into the efficiency of your trucking operations. These include total miles driven, empty miles percentage, and average length of haul.
If you think Toro TMS doesn’t have the features that you need for your trucking business, you might find a better option from our list of the best trucking accounting software.
Toro TMS Ease of Use & Customer Service
Generally, Toro TMS is easy to use as the features are laid out on the dashboard properly. You can quickly locate and access essential functions, and the entry forms are easy to understand and complete. However, it may still have a steep learning curve for some users because of its advanced features, such as integrated maps and the interactive calendar.
If you need help with its features or have questions, you can contact the Toro TMS support team through email or phone. The provider also has a blog page, but there are only a few posts published. However, we wish that it offered a free trial so that those interested can explore all the platform’s features firsthand before buying.
Toro TMS Reviews From Users
We found very few Toro TMS reviews from users, and they are mostly positive. One praised the platform for its ease of use while another likes that it allows them to import historical data into the platform. Additionally, the prompt response from the customer support team to user inquiries was also highlighted.
Meanwhile, there was one negative review concerning the dispatch screen. The user found the dispatch screen confusing, adding that it does not feel natural to use.
As of this writing, Toro TMS is rated 4.8 out of 5 based on around five reviews on Capterra .
Toro TMS Frequently Asked Questions (FAQs)
Toro TMS helps trucking companies by allowing users to perform various tasks, such as managing their fleets, drivers, schedules, and load operations.
Yes, it does. Toro TMS has a built-in invoicing tool that allows you to create invoices from load entries.
Toro TMS provides financial reports, such as revenue per mile, expenses per mile, total revenue, and total expenses. It also has operational reports, like total miles driven and empty miles percentage.
Yes, it does. Toro TMS integrates with popular ELDs, such as KeepTruckin, Geotab, and Samsara; accounting systems, such as QuickBooks Online and Desktop; and fuel card providers, including Comdata and Pilot Flying J.
Whether you are a trucking company or a specialized carrier that transports goods across state lines, Toro TMS can be an excellent choice. It provides robust load management, IFTA reporting, and real-time tracking capabilities—allowing you to better manage your shipments, optimize routes, monitor your fleet’s performance, and comply with tax regulations.