Unlike hourly and salaried employees, truckers may have pay rates based on miles driven or truckload carried. Having payroll software that can support unique scenarios and fulfill trucking-specific requirements can simplify pay processing for you.
To find the top payroll for trucking companies software, we looked at 17 options—from general payroll solutions to transportation management systems (TMSes) that include payroll. We narrowed it down to our seven best.
- Gusto: Best overall payroll software for trucking companies
- QuickBooks Payroll: Best for QuickBooks accounting users
- Run by ADP: Best for growing trucking companies needing HR tools
- TruckLogics + PayWow add-on: Best for Southern and Eastern state trucking companies wanting a full TMS with integrated payroll add-on
- Roll by ADP: Best for trucking companies on a budget needing payroll for their staff workers
- Axis TMS: Best for trucking companies needing TMS and a simple payroll for paying drivers
- TruckingOffice: Best for trucking companies that employ contractors
Best Payroll Software for Trucking Companies Compared
Our rating (out of 5)
Unlimited pay runs
Drivers and staff payroll
HR benefits available
Integrate with other software
$39+$6/ employee to $149+$12/ employee
$45+$4/ employee to $125+$10/ employee
Call for Quote
$25+$4/ employee for payroll
$50+$15/ truck to $90+$15/ truck
$50 for payroll
+$3/ truck monthly
Gusto: Best Overall Payroll Software for Trucking Companies
Gusto ranks No. 1 on our lists of best online payroll software and best payroll solutions. Here, it also tops the list, with a score of 4.49 out of 5. It calculates employee and contractor pay, handles paid time off (PTO) and time tracking, and files federal, state, and local taxes. Like QuickBooks Payroll and ADP (Run and Roll), it does not include TMS features like International Fuel Tax Agreement (IFTA) information tracking. However, it does offer several HR benefits the trucking-specific providers on our list do not. Gusto also offers health insurance in 39 states and is working to get coverage for the other 11. Many users find its interface intuitive and its support team helpful.
- Core: Priced at $39 + $6 per employee monthly, this plan comes with unlimited pay runs, two-day direct deposits, benefits administration, automated payroll taxes, PTO tracking, new hire reporting, and employee self-service tools.
- Complete: For $39 + $12 per employee monthly, you get all of Core’s features plus next-day direct deposits, time and project tracking, hiring, and team management tools.
- Concierge: This plan costs $149 + $12 per employee monthly and includes additional premium features like compliance alerts, dedicated support, and access to certified HR experts.
- Contractor-only: If you have only contractors in your workforce, then Gusto lets you process payroll for them for $6 per person monthly.
- Add-ons: Gusto doesn’t charge administration fees for its health insurance and pay-as-you-go workers’ compensation plans, but you have to pay the applicable premium costs (custom priced). You also have to pay participation fees for the following:
- Retirement plans: Monthly fees start at $49 plus $8 per participating employee
- Commuter benefits: $4 per month, per participating employee (requires a monthly minimum of $20)
- Health reimbursement plans: Monthly fees cost $15 per month, per participating employee, and you pick a monthly contribution
- Health savings accounts (HSAs): $2.50 per month, per participating employee
- Flexible spending accounts (FSAs): $4 per month, per participating employee (requires a monthly minimum of $20)
- Commuter benefits: $4 per month, per participating employee (requires a monthly minimum of $20)
- 529 college savings: $6 per month, per participating employee (requires a monthly minimum of $20)
To see a full breakdown of its functionalities, check out our Gusto review.
- User-friendly platform: Gusto’s intuitive platform makes navigating through all its features easy for users. Its online tools are simple to learn, unlike ADP Run, which has a moderately steep learning curve; if you do have questions about its functionalities, Gusto offers unlimited phone, email, and chat support.
- Robust payroll tools: You get full-service payroll with unlimited and automatic pay runs, plus you can add custom earning types such as by miles—something most payroll companies don’t do. (You’ll need an integration like Teemeo to track miles, however.) In addition to payroll tax payments and filings, Gusto automatically generates and sends electronic copies of W-2s/1099s to employees for free—under all its plans. This is unlike ADP Run’s plans, which charge an additional fee for that service.
- Multiple payment options: You can pay employees through manual checks, pay cards (ADP Run also offers this), and direct deposits with next-day, two-day, and four-day options. It also has a “Gusto Cashout” feature that lets your staff access earned wages (wherein the amount is based on estimated accrued net salaries) before paydays. This could be useful for advances for drivers.
- Efficient HR tools and support: Aside from payroll, you are granted access to hiring, onboarding, time tracking, and self-service tools, including compliance alerts and support from HR experts. Its health benefits cover only 39 states. ADP Run and QuickBooks Payroll offer health insurance in all states; the rest don’t offer health benefits. Gusto also provides several options like medical, dental, vision, retirement, commuter benefits, workers’ compensation, health reimbursements, HSA, FSA, and 529 college savings.
- Smart reporting: You can run and customize a wide range of reports, from payroll registers to bank transaction summaries and workforce costs. Gusto also has a report builder that lets you create custom payroll journals, employee lists, and employment status reports.
QuickBooks Payroll: Best for Trucking Companies That Use QuickBooks
QuickBooks Payroll is another popular payroll system that has made our payroll best-of lists, and with QuickBooks accounting, integrates with TMSes. It earned 4.41 out of 5 in our evaluation. Its pay processing tools are efficient and robust, letting you run unlimited payrolls with next- and same-day direct deposit options. It also doesn’t charge for setup, plus it works with SimplyInsured for employee health benefits and Mammoth for expert HR support. Note that the TMSes in this list don’t offer HR or benefits, and neither does ADP Roll.
QuickBooks Payroll doesn’t have a direct way to pay by miles—you have to manually calculate and input the applicable rates when you run payroll. However, with QuickBooks Accounting Online, you can set up vendor profiles for employees so you can track and reimburse mileage per driver, or import the information from your TMS.
QuickBooks Payroll Pricing
- Core: For $45 plus $4 per employee monthly, you get full-service payroll with payroll tax filings and payments (federal and state), automatic pay runs, next-day direct deposits, health benefits, and expert support via phone and 24/7 live chat.
- Premium: Priced at $75 plus $8 per employee monthly, it has all of Core’s features plus same-day direct deposits, time tracking, workers’ compensation administration, and access to expert HR support.
- Elite: This plan costs $125 plus $10 per employee monthly and comes with additional functionalities and services like project tracking, white-glove customized setup, and a personal HR adviser.
With QuickBooks Payroll, you get more than just pay processing tools. Read our QuickBooks Payroll review to learn about its employee benefits, time tracking, and essential HR features.
QuickBooks Payroll Features
- Ease of use: QuickBooks Payroll has an intuitive interface with tools that are easy to learn and use. You can even set up and do payroll in just a few clicks. In case you require assistance, the provider offers customer support (through phone and 24/7 live chat), how-to guides, video tutorials, and a community forum with other QuickBooks users. The how-to section is cluttered and hard to search compared to the others on our list, however.
- Payroll processing and tax filing even while on the go: You get comprehensive pay processing tools and fast direct deposits (quicker than any of the providers on our list with its same-day option). Its mobile apps (for iOS and Android devices) let you run payroll and electronically file and pay taxes even while on the go—provided you have an available internet connection. Both ADP Run and ADP Roll have mobile apps, but QuickBooks has higher user ratings.
- Efficient HR tools: Online onboarding, time and PTO tracking, and employee benefits (such as health insurance, retirement plans, and pay-as-you-go workers’ compensation) are just some of the HR features that you get with QuickBooks Payroll.
- Integration with TMSes: You can connect to TMS solutions like Tailwind and Kuebix—provided you have QuickBooks Accounting. Only ADP Run on our list has such integrations.
- Robust reporting: Aside from payroll-related documents, you can generate and customize reports that show time sheet activity and labor costs by driver and fleet.
Run by ADP: Best for Growing Trucking Companies Needing Strong HR Tools
ADP Run is a versatile payroll program that can meet the needs of small to large businesses in a variety of industries, including trucking. It has multiple payroll packages with plans tailored for small trucking companies or those with 1,000+ employees. It also has a wide range of features for payroll and HR and can support trucking companies as they grow.
Scoring 4.06 out of 5 in our evaluation, ADP Run offers a better range of payroll tools for truckers than most general payroll software. It supports non-driver staff designations and integrates with trucking software. It also has background checks, which is useful when hiring drivers. However, pricing isn’t transparent, and you have to pay setup fees. Members of TruckersB2B get the setup fees waived and a 25% discount on processing costs, plus discounts on plans.
Run by ADP Pricing
ADP doesn’t publish its pricing online, so you have to call them to discuss your requirements and request a quote. While it charges setup fees, you get your first few months free. (The number varies by deal.) For Payroll, we were quoted $132 per pay run for 10 employees, with $3 for each additional employee. For Payroll and HR, the price went up to $204 per pay run.
This makes ADP Run the most expensive payroll-only plan on our list. However, ADP offered us five months free. In addition, TruckersB2B members get a 25% discount on processing and waived setup fees.
If you want to learn more about ADP’s small business payroll solution, check out our ADP Run review.
Run by ADP Features
- Feature-rich platform: Compared to the TMSes and other payroll software in this list, ADP has the most extensive HR solution suite, enabling you to efficiently handle the entire employee lifecycle. Aside from payroll, it offers recruitment, time and attendance, benefits, learning and development, and performance management tools. It even provides HR outsourcing and professional employer organization (PEO) services. Of course, these extras come at an increased price. There’s also a mobile app for running payroll.
- Efficient HR solutions: While several of the products on our list have rudimentary onboarding tools, ADP offers complete employee onboarding tools, including background checks. Its mobile apps (iOS and Android) also let your employees access their pay stubs, tax forms, time sheets, and benefits information while on the go. Plus, if you need expert support, ADP has a team of HR professionals that can assist you with compliance and HR issues—provided you subscribe to its higher tiers.
- Trucker-friendly payroll tools: ADP can handle non-driver staff designations and integrates with TMSes such as Tenstreet and allGeo. It also has the capability to pay by alternate means like miles—a pay processing functionality that most trucking companies need. QuickBooks can’t do this automatically, and Roll does not do it.
- Multiple payment options with secure paychecks: In addition to direct deposits (which are offered for free), you can pay employees through a Wisely Direct debit card. (Gusto also has a pay card option.) If you subscribe to ADP’s premium payroll packages, you are granted access to paychecks with advanced fraud protection features, as well as check stuffing services.
- Robust reporting: You can view, run, customize, and print a wide range of payroll and HR reports.
TruckLogics + PayWow: Best for Trucking Companies Needing Staff & Driver Payroll
With 3.56 out of 5 on our evaluation, TruckLogics is a comprehensive TMS that includes everything from dispatch to IFTA tracking, accounts, maintenance scheduling, and driver management. It has business intelligence tools and document management and storage. The main program is among the most affordable for small trucking companies and can handle driver settlements. If you want payroll for your staff, the PayWow add-on is inexpensive compared to the other plans on our list and can handle contractors, hourly, and salary employees.
PayWow is designed by the same company that makes TruckLogics, so the two integrate seamlessly. Like the other TMSes on our list, it does not offer benefits plans and administration; look at Gusto, QuickBooks Payroll, or ADP Run for those. The biggest drawback, however, is that PayWow’s complete payroll plan is currently only available in the following states. It is working to launch nationwide soon.
- New Jersey
- North Carolina
- South Carolina
Users say TruckLogics is easy to learn and use. They praise the interface, the breadth of tools, and the customer support.
TruckLogics offers the best variety of affordable plans of all the software on our list. The pricing varies according to the number of trucks in your fleet, while each plan has certain features.
50 texts, 50 faxes, lacks LTL load management, Promiles mileage calculation, IFTA reporting, ELD integrations
100 texts, 100 faxes, lacks LTL load management
All features + unlimited texts and faxes
TruckLogics includes driver settlement features, which let you pay your drivers by mileage or load. However, if you are looking for complete payroll software, you need to add PayWow. This is akin to Axis TMS requiring a payroll add-on, but PayWow is generally cheaper.
- PayWow Basic for Contractors: $0 per month for the basic plan that lets you request W9s and pay by check
- PayWow Pro for Contractors: $9 per month + $1.49 per direct deposit, and includes reports, a contractor portal, job trackers, and integrations
- Contractor Plan add-ons: Time clock $3/contractor/month ($2 with the Pro Plan); 1099 e-filing $2.99/contractor; 1099 postal mailing: $1.99/copy
- PayWow Complete Payroll: $25/month + $4/month per contractor or employee. Includes unlimited, multiple pay schedules, time and attendance tracking, automatic tax filing, employee portal, and reports.
- Comprehensive mobile app: The TruckLogics mobile app works for employers and drivers and has no limit on users. The toolset depends on the plan you purchase, but can include dispatch, filing Form 2290s, logging trips, fuel purchases, per diem, storing receipts, and more. The Fleet plan even includes in-app chat. Axis TMS also has an app that lets your drivers request advances for fuel and other expenses they encounter on the road, but TruckLogic’s app is more highly rated.
- Complete set of TMS tools: Of the TMS providers on our list, TruckLogics offers the most complete set of tools, including dispatch scheduling and assignment, routing, managing FTL and LTL loads, miles calculation, bills of lading, and invoices. You can manage trucks from vehicle maintenance schedules to tracking driver preferences. Fuel management includes IFTA tracking, managing income and expenses, fuel uploads, and more. The TMS offers a dozen reports from year-end taxes to equipment maintenance and insurance tracking. It has employee portals for staff and drivers. Only Axis comes close to the breadth of tools, and some of those cost extra.
- Pay drivers and staff: If all you want is to reimburse drivers, then TruckLogics can handle that, and users say it’s easier than other TMSes they’ve tried. However, its payroll add-on, PayWow, gives you more flexibility. Created by the same company, it lets you manage driver and dispatch settlements, reimbursements, and deductions, and track loads. It generates and files state and federal taxes. You can pay hourly and salaried employees and use the included time tracker for tracking work hours. It has an employee portal online, and its mobile app has geofencing. While it lacks the advanced tools and benefits features found in Gusto, QuickBooks, or ADP Run, it nonetheless offers a simple but effective payroll designed for the trucking industry.
Roll by ADP: Best for Trucking Companies Needing Easy Payroll for Their Staff
If you already have a TMS you like that pays your drivers and only need a super-simple payroll for your regular staff, consider Roll, ADP’s newest payroll software. It’s built for mobile and based on chat. Imagine being able to tell your phone “Run my payroll” and it happens. Like ADP Run and Gusto, it has next-day direct deposits and handles your taxes. Plus, the app sends you reminders for important deadlines, like running payroll.
While backed by ADP, it’s a simpler payroll system than Run, and thus earned 3.37 out of 5 on our evaluation. It lacks benefits management, does not have specialized payroll tracking such as by mileage, and includes basic reports. It does not integrate with other payroll software. Gusto, QuickBooks Payroll, and (of course) ADP Run all offer more features, but at higher prices.
Roll launched in late 2019 and has had growing pains. There are a lot of spam reviews for it on the Google and Apple play stores, but based on those that seem legit, the users love the simplicity and the price but found the setup more difficult than promised.
Roll by ADP Pricing
Roll costs $17 per month + $5 per employee, per month. The first three months are free, after which, ADP will start charging you. However, unlike ADP Run, there are no long-term contracts. This makes it the cheapest pure payroll system on our list.
Roll by ADP Features
- Chat-based interface: Roll’s claim to fame is that it’s totally text-based. Once you download the app, it leads you through the setup, which it says takes only a few minutes. (Real-world users dispute this, however.) After that, running payroll can be as simple as typing “run payroll.” You can even tell the app in natural language to give someone a bonus or raise, and the software will handle it, asking you for details and processing the transaction. Need support? Just ask the app—live support is a request away. While some software on our list, like ADP Run and TruckLogics, have apps, none have such a natural interface.
- Payroll for your staff: While Roll does not have mileage-based payroll like most of the solutions on this list, it can handle salary and hourly employees and contractors. Further, it processes payroll for all 50 states (something TruckLogics/PayWow cannot do), including payroll taxes, and allows unlimited pay runs (something ADP Run does not do). Roll lets you deduct for benefits and retirement plans as well as garnishments.
- Chat-based employee portal: Employees use the same app to onboard, manage their information, and get their paycheck information. Plus, Roll will file new hire paperwork for you. (Axis TMS and TruckingOffice don’t report new hires.)
Axis TMS: Best for Paying Drivers
Axis TMS is a TMS with integrated driver payroll, client invoicing, document scanning, and two-way messaging solutions, and it received 2.94 out of 5 based on our scoring criteria. With TruckLogics, it stands apart from the other software on our list (including TruckingOffice) in that it has comprehensive TMS tools and a robust mobile app (for iOS and Android devices) that lets your drivers scan and send documents, request cash advances, check shipment directions, and get order offers, among other tasks.
While Axis TMS doesn’t handle payroll taxes for you and costs more than most of the other software we reviewed in this article, its advantage lies in having payroll directly tied to the trucking software. This makes it easy for you to determine mileage and hourly pays (including deductions for cash advance requests) to get accurate calculations.
Axis TMS Pricing
First, to get payroll with Axis TMS, you may need to pay an extra $50 per month for the add-on. Axis TMS’s pricing scheme depends on the length of your commitment. This is unique to the software on our list, which normally charge according to the number of employees, trucks, or features.
- 36-Month License: $50 plus $10 per truck monthly (billed as a lump sum). Includes payroll, billing, maintenance, and IFTA.
- 12-Month License: $65 plus $12 per truck monthly (billed as a lump sum). Includes billing and maintenance.
- Monthly Recurring: $90 plus $15 per truck monthly
- Add-ons: You have to pay extra for client billing ($40 per month), fleet maintenance tools ($30 per month), IFTA tracking ($3 per truck monthly), and EDI/API integrations (custom-priced). Note that you won’t need to purchase some or all of these add-ons if you subscribe to either its 12- or 36-month license options.
Axis TMS is a complete trucking management system. Learn about all its features for dispatch and fleet operations in our Axis TMS review.
Axis TMS Features
- Robust driver mobile app: Like TruckLogics, Axis has a mobile app for drivers and employers. In addition to getting order offers, users can request cash/fuel advances and maintenance assistance, scan documents, and communicate with dispatch and other drivers. It has GPS navigation, a driver logbook, and an electronic signature tool. Drivers can also check-in/out from stops, providing instant updates to customers and dispatch personnel. Axis differs from TruckLogics in that it lets drivers request advances from the app.
- Comprehensive TMS tools: From dispatch and order management to real-time monitors and safety and fleet compliance tools, Axis TMS has a more comprehensive trucking-related toolset than TruckingOffice. It even integrates with fuel cards, PC Miler (for mileage tracking), and electronic logging devices. IFTA tracking costs extra, while it’s included in TruckLogics.
- Multiple driver pay options: Compared to TruckingOffice, it offers a wider range of driver pay options. Aside from running driver payroll on weekly, biweekly, and monthly pay periods, Axis TMS can pay drivers by miles driven, truckload, percentage, and hour. TruckLogics with PayWow as an add-on can handle similar demands, as can Gusto and ADP Run.
- Smart reporting: Some of the reports that you can generate include payroll, billing, cash advance, driver performance, fuel consumption, and truck-related reports. Axis TMS also allows you to customize reports and extract these in PDF or CSV formats.
TruckingOffice: Best for Paying Contractors
TruckingOffice is a cloud-based TMS for managing dispatches, invoices, expenses, and fleet maintenance. It offers multiple plans that are reasonably priced with monthly fees that start at $20 for an owner/operator with up to two trucks.
TruckingOffice scored only 2.64 out of 5 in our evaluation but was still one of the strongest TMS solutions that included payroll. It doesn’t file payroll taxes but is nonetheless a popular option among trucking companies with simple payroll processing needs. Since it lacks payroll tax filing capabilities, it’s best for trucking business owners who employ only independent contractors since they don’t need to manage payroll taxes; the drivers are the ones expected to pay taxes and report their income to the IRS.
TruckingOffice’s pricing scheme is based on the size of your fleet. It offers two products, Basic and Pro.
- Basic: This tier is ideal for FTL hauling and supports pay per mile and by load percent, as well as manual pay. You enter your load and trip into the system at the same time. It has four plans:
- 1–2 trucks: $20 per month
- 3–7 trucks: $45 per month
- 8+ trucks: $75 per month
- Unlimited dispatches: $45 per month
- Pro: This option can handle complex payment agreements like customizing the split of driver fees based on a negotiated contract. It handles both FTL and LTL hauls. Unlike Basic, Pro lets you add loads individually into the load planner and then create a dispatch by assigned planned loads per truck. It has three tiers:
- 1–2 trucks: $30 per month
- 3–7 trucks: $65 per month
- 8+ trucks: $110 per month
- Add-ons: To access its PC Miler premium routing/mileage add-on, you have to pay the following fees:
- 1–2 trucks: $5 per month
- 3–7 trucks: $15 per month
- 8–15 trucks: $25 per month (plus $2 monthly for each additional truck in excess of 15)
- Transparent pricing with reasonably priced plans: What’s great about TruckingOffice is there are no surprises when it comes to pricing. All of the monthly fees are published on its website. Its plans are also reasonably priced, with fees that start at $20 per month. Only Roll by ADP is cheaper for payroll and TruckLogics (one to two trucks) is cheaper for TMS with driver payroll.
- Unlimited pay runs: While TruckingOffice doesn’t offer automatic pay runs and tax filings (like the other payroll software in this list), it lets you process payroll as many times as you want without having to pay extra. All except ADP Run allow unlimited pay runs.
- Multiple driver pay options: In addition to manual pay calculations, TruckingOffice has the capability to calculate earnings by miles and load percent, including splitting the fees as indicated in negotiated driver contracts. Axis TMS and TruckLogics offer similar tools, but the straight payroll solutions on our list do not.
- Robust TMS functionalities: With its wide range of TMS tools, TruckingOffice can help you track FTL/LTL dispatches, revenue and expenses, IFTA information, and fleet maintenance. It also has an invoicing tool that lets you bill clients. Axis TMS and TruckLogics offer similar functionalities, but the payroll software in this list doesn’t have all of these capabilities (such as dispatch management and fleet maintenance tools).
How We Chose the Best Payroll Software for Trucking Companies
In our evaluation of the best trucking payroll software, we compared a mix of trucking software with payroll and payroll software that would allow payment by miles or loads. We chose solutions that offered the best mix of payroll processing and trucking-specific features, giving priority to the latter.
Trucking-specific systems (like TMSes) usually scored high for trucking-related features but low for essential HR and payroll functionalities. Similarly, payroll software providers offer solid pay processing and HR solutions but limited trucking features. You’ll need to decide your priorities when selecting.
To see our full evaluation criteria for best payroll software for trucking companies, click through the tabs in the box below.
15% of Overall Score
We gave points for plans costing less than $50 per employee monthly. We also favored companies that have transparent pricing, no set-up fees, and unlimited pay runs. Gusto, QuickBooks Payroll, and TruckingOffice earned perfect scores here.
20% of Overall Score
15% of Overall Score
15% of Overall Score
We considered affordability and how well the features met the needs of trucking businesses for HR and payroll. Gusto had a perfect score, followed closely by QuickBooks Payroll. Of the TMSes on our list, TruckLogics scored best with 3.44 out of 5.
10% of Overall Score
We looked for HR tools like new hire reporting, online onboarding, compensation management, training, performance management, and self-service portals. Gusto, QuickBooks Payroll, and ADP Run earned perfect scores. Of the three TMSes on our list, TruckLogics had the highest score with 2.75.
10% of Overall Score
Aside from having access to standard payroll reports, we looked at whether or not you can customize them and create new ones directly from the system. The software that met all the requirements in this area include Axis TMS, QuickBooks Payroll, ADP Run, and Gusto.
10% of Overall Score
We looked for features that make the software easy to learn and use, such as having an intuitive and modern-looking interface. We also checked the integration options available, file export capabilities, and type of customer support offered. Gusto had the highest score with 4.25 out of 5.
5% of Overall Score
Trucking companies have a lot of moving parts to keep track of—and we’re not just talking about the trucks themselves. With a good trucking payroll software, especially one that is part of a TMS or can integrate with one, your office staff can keep your drivers paid on time and accurately.
Although it’s not TMS software, we chose Gusto as the best payroll software for trucking companies. It also has an excellent range of payroll and HR features, including benefits. In addition, you can set it to pay according to mileage or load rather than by hour or salary. It has a cheaper plan for contractors, too. Sign up for Gusto today.