4 Best Payroll Software for Trucking Companies in 2022
Charlette has over 10 years of experience in accounting and finance and 2 years of partnering with HR leaders on freelance projects. She uses this extensive experience to answer your questions about payroll.
Robie has more than five years of content writing experience and specializes in writing about payroll and human resources software for small businesses.
This article is part of a larger series on Payroll Services.
Unlike hourly and salaried employees, truckers may have pay rates based on miles driven or truckloads carried. The best payroll for trucking companies can support these unique scenarios and fulfill trucking-specific requirements while simplifying salary calculations and payment processes.
To find the top trucking payroll software, we looked at 16 options—from general payroll solutions to transportation management systems (TMS) that include payroll. We narrowed it down to our four best.
- Gusto: Best overall payroll software for trucking companies
- QuickBooks Payroll: Best for QuickBooks users
- TruckLogics + PayWow add-on: Best for Southern and Eastern state trucking companies wanting a full TMS with integrated payroll add-on
- ADP Run: Best for growing trucking companies needing strong human resources (HR) tools
Best Trucking Payroll Software Compared
 |  |  |  | |
Starter Monthly Pricing | $40 + $6 per employee | $45 + $5 per employee | $29.95 plus $25 + $4 per employee for payroll | Custom priced |
Special Contractor-only Plan* | $6 per contractor monthly | ✕ | $0 (Basic) or $9 (Pro) monthly | ✕ |
Driver and Non-driver Payroll | ✓ | ✓ | ✓ | ✓ |
Unlimited Pay Runs | ✓ | ✓ | ✓ | ✕ |
Payroll Tax Payments and Filings | ✓ | ✓ | Nine states only | ✓ |
Pay by Mile, Work Hour, or Percentage | Limited | Limited | ✓ | Limited |
International Fuels Tax Agreement (IFTA) Reporting | ✕ | ✕ | ✓ | ✕ |
Payment Options | Pay cards, checks, and direct deposits | Checks and direct deposits | Checks and direct deposits | Pay cards, direct deposits, and checks (with signing and stuffing services) |
Standard Direct Deposit Timelines | Two and four days | Next day | Four days | Two days |
Health Benefits Available | 39 states only | ✓ | ✕ | ✓ |
Time Tracking | ✓ | ✓ | Included in PayWow’s paid options | Costs extra |
“Which Trucking Payroll Service is Right For You?”
If you’re not sure which trucking payroll service is best for your business, answer a few questions in our free quiz, and we will help you decide
Gusto: Best Overall Payroll Software for Trucking Companies
Gusto
Overall Score: 4.23
OUT OF 5
What We Like
- Reasonably priced plans with full-service payroll in all tiers
- Affordable contractor-only plan
- Multiple payment options, including payroll card and on-demand pay
What's Missing
- Lacks integration with TMSes
- Has limited trucking-specific features
- Health insurance is available only in 39 states
Gusto Pricing
- Simple: $40 per month + $6 per employee monthly
- Includes full-service payroll, tax filings, payroll tax filings, single state pay processing, two- and four-day direct deposits, employee benefits, new hire reporting, offer letter templates, onboarding, and basic support
- Plus: $80 per month + $12 per employee monthly
- Simple + next-day direct deposits, time and paid time off (PTO) tracking, applicant tracking, basic job postings, project tracking, and full support with extended support hours
- Premium: Custom-priced
- Plus + performance reviews, surveys, full-service payroll migration, access to HR experts, direct line to priority phone and email support, and a dedicated account manager
- Contractor-only plan: $6 per contractor monthly
- Full-service payroll, four-day direct deposits, and state new hire reporting
Add-ons
- State payroll tax registration: Pricing varies per state
- HR advisory services for Plus plan only: $8 per employee monthly (this is included for free in the Premium tier)
Gusto ranks No. 1 on our lists of the best online payroll software and leading payroll solutions. It is also our top-recommended payroll for trucking companies because it can manage pay processes for both driver and non-driver staff at reasonable rates. For a monthly fee of $39 plus $6 per person, it can calculate employee and contractor pay, handle PTO and time tracking, and file federal, state, and local taxes for you.
It also offers essential HR tools like onboarding and new hire reporting and a variety of benefits options, from retirement plans to workers’ compensation and commuter benefits. However, its health insurance coverage isn’t as wide as those of QuickBooks Payroll and ADP Run—both have benefits plans that cover all 50 states, while Gusto’s is available only in 39 states as of this writing. TruckLogics doesn’t have this feature.
Scoring 4.23 out of 5 in our evaluation, Gusto received perfect marks in pricing, reporting, and user popularity. Many users find its interface intuitive and its support team helpful. It also scored well (4.25 to 4.75) in several of our other criteria, given its ease of use, efficient HR features, and solid payroll tools. It would have gotten a higher overall rating if not for the limited coverage of its health benefits and lack of TMS features, like IFTA information tracking.
With Gusto, you can input additional employee earnings like per-diem for meals, bonuses, and commission payouts.
(Source: Gusto)
Gusto Key Features
User-friendly platform
Gusto’s intuitive platform makes navigating through all its features easy for users. Its online tools are simple to learn, unlike ADP Run, which has a moderately steep learning curve. If you have questions about its functionalities, Gusto has how-to guides, an online help center, and phone, email, and chat support.
Robust payroll tools
You get full-service payroll with unlimited and automatic pay runs. Plus, you can add custom earning types, such as payment by miles—something most payroll companies don’t do. You’ll need an integration like Timeero to track miles, however.
In addition to payroll tax payments and filings, Gusto automatically generates and sends electronic copies of W-2s/1099s to employees for free. This is unlike ADP Run, which charges an additional fee for that service. TruckLogics, with the PayWow add-on also offers tax payment and filing services, provided you get the Complete Payroll option.
Multiple payment options
You can pay employees through manual checks, pay cards, and direct deposits with two- and four-day options (next-day if you get its higher tiers). It also has a “Gusto Cashout” feature that lets your staff access earned wages—wherein the amount is based on estimated accrued net salaries—before paydays. This could be useful for advances for drivers.
However, if you need faster direct deposits, consider QuickBooks Payroll since it offers next- and same-day options. If you prefer check payments, ADP Run has check signing and stuffing services—features the three other providers on our list don’t offer.
Efficient HR tools and support
Aside from payroll, you are granted access to employee onboarding, time tracking, and self-service tools, including compliance alerts and support from HR experts. Gusto also provides several benefits options like medical, dental, vision, retirement, commuter benefits, workers’ compensation, health savings account (HSA), flexible spending account (FSA), and 529 college savings.
However, its health benefits are unavailable in 11 states: Alabama, Alaska, Hawaii, Louisiana, Mississippi, Montana, Nebraska, North Dakota, South Dakota, West Virginia, and Wyoming.
Gusto can help you integrate your current health insurance plans with its platform or create a new benefits package for your employees.
(Source: Gusto)
Smart reporting
You can run and customize a wide range of reports, from payroll registers to bank transaction summaries and workforce costs. Gusto also lets you create custom payroll journals, employee lists, and employment status reports.
QuickBooks Payroll: Best for Trucking Companies Using QuickBooks Accounting
QuickBooks Payroll
Overall Score: 4.19
OUT OF 5
What We Like
- Health benefits available in all US states
- Next-day direct deposits included even in starter tier
- User-friendly with an intuitive interface
What's Missing
- Limited trucking-specific features; lacks IFTA tracking
- Requires QuickBooks to integrate payroll and bookkeeping, including third-party TMSes and other software
- Doesn’t handle local payroll tax payments and filings unless you upgrade to its highest plan
QuickBooks Payroll Pricing
- Core: $45 + $5 per employee
- Includes full-service payroll, next-day direct deposit, federal and state tax filings and payments, and access to 401(k) plans and benefits
- Premium: $75 + $8 per employee
- Core + same-day direct deposit; federal, state, and local tax payments and filings; workers’ compensation administration; and HR support center
- Elite: $125 + $10 per employee
- Premium + multiple state tax filing, project tracking, personal HR adviser, tax penalty protection up to $25,000 per year, and expert setup
QuickBooks Payroll is another popular system that has made our payroll best-of lists. When used with QuickBooks accounting software, it can integrate with TMSes, making it a great payroll option for trucking companies. Its pay processing tools are efficient and robust, letting you run unlimited payrolls with next- and same-day direct deposit options. It doesn’t charge for setup, plus it works with SimplyInsured for employee health benefits and Mammoth for expert HR support. This is in contrast to TruckLogics, which doesn’t offer benefits plans and has very basic HR features.
It earned 4.19 out of 5 in our evaluation, with perfect marks in pricing, HR features, and reporting. It scored the lowest in trucking-specific tools because QuickBooks Payroll doesn’t have a direct way to pay by miles—you have to manually calculate and input the applicable rates when you run payroll. However, with QuickBooks Online, you can set up vendor profiles for employees, so you can track and reimburse mileage per driver or import the information from your TMS.
In terms of user feedback, many left positive comments on third-party review sites like G2 and Capterra. They commended QuickBooks Payroll’s ease of use and efficient pay processing tools.
When adding employees into QuickBooks Payroll, the system helps you set up how often they are paid and what their deductions are.
(Source: QuickBooks)
QuickBooks Payroll Features
Ease of use
QuickBooks Payroll has an intuitive interface with tools that are easy to learn and use. You can even set up and do payroll in just a few clicks. In case you require assistance, it offers customer support (through phone and 24/7 live chat), how-to guides, video tutorials, and a community forum with other QuickBooks users. However, the how-to section is cluttered and hard to search compared to the others on our list.
Pay processing and tax filing even while on the go
You get comprehensive pay processing tools and fast direct deposits (quicker than any of the providers on our list with its same-day option). Its mobile apps (for iOS and Android devices) let you run payroll and electronically file and pay taxes even while on the go—provided you have an available internet connection. Aside from ADP Run, the other providers on our list don’t have mobile apps for payroll administrators.
With QuickBooks Payroll’s mobile apps, you can easily approve pay runs through tablets and smartphones.
(Source: QuickBooks Payroll)
Efficient HR tools
Online onboarding, time and PTO tracking, and employee benefits (such as health insurance, retirement plans, and pay-as-you-go workers’ compensation) are just some of the HR features that come with QuickBooks Payroll. Unlike Gusto, its health insurance options are available across the US. However, if you’re looking for nonstandard benefits, ADP Run is a good choice since it offers retail and restaurant discounts for employees.
Integration with TMS
You can connect to TMS solutions like Tailwind and Kuebix—provided you have QuickBooks. ADP Run and TruckLogics offer similar integration options, whereas Gusto doesn’t integrate with a TMS.
Robust reporting
Aside from payroll-related documents, you can generate and customize reports that show time sheet activity and labor costs by driver and fleet.
Read our QuickBooks Payroll review
TruckLogics + PayWow: Best for Trucking Companies Needing a Full TMS With Integrated Payroll Add-on
TruckLogics
Overall Score: 3.57
OUT OF 5
What We Like
- Easy to learn and use
- Includes IFTA tracking
- Inexpensive for very small trucking companies/indie drivers
- Integrates seamlessly with PayWow payroll
What's Missing
- Nondriver payroll limited to nine states
- Payroll is an add-on
- Lacks employee benefits options and benefits administration tools
TruckLogics Pricing*
- One to two trucks: $9.95 to $29.95 per month
- Three to seven trucks: $29.95 to $69.95 per month
- Eight to 14 trucks: $49.95 to $89.95 per month
- 15-plus trucks: $79.95 to $119.95 per month
*Basic plans include truck dispatch, load, contact, document, and staff management tools. Higher tiers come with extensive IFTA reporting features.
PayWow Add-on
- Contractor pay: Basic service is free (check payments only); Pro plan costs $9 per month + $1.49 per direct deposit
- Complete payroll (with tax filing services): $25 per month + $4 per employee monthly
TruckLogics is a comprehensive TMS that includes everything from truck dispatch and IFTA tracking to maintenance scheduling to driver management. It also has business intelligence tools and online document management, plus it can handle driver settlements and manage your accounts. If you want payroll for your nondriver staff, its PayWow add-on is inexpensive compared to the other plans on our list and can handle contractors, hourly, and salaried employees.
PayWow is designed by the same company that made TruckLogics, so the two integrate seamlessly. However, the biggest drawback is that PayWow’s complete payroll plan is available only in Florida, Georgia, Illinois, Louisiana, New Jersey, North Carolina, South Carolina, Tennessee, and Texas as of this writing.
With 3.57 out of 5 on our evaluation, TruckLogics + PayWow earned high marks (3 and up) in nearly all of our criteria and a perfect score in trucking-specific features. It lost points due to its lack of employee benefits options, limited report customizations, and the low number of average user reviews on third-party sites like G2 and Capterra. However, users still find TruckLogics easy to learn and use. They also appreciate its breadth of trucking management tools and good customer support.
TruckLogics + PayWow Features
Comprehensive mobile app
TruckLogics’ mobile app works for employers and drivers and has no limit on users. The toolset depends on the plan you purchase but can include dispatch, filing Form 2290s, logging trips, fuel purchases, per diem, storing receipts, and more. ADP Run and QuickBooks Payroll both have mobile apps, but the functionalities are more HR- and payroll-related.
You can track dispatches via TruckLogics’ mobile app. (Souce: TruckLogics)
Complete set of TMS tools
TruckLogics is the only trucking payroll software we reviewed that has a complete set of trucking management tools. Its features include dispatch scheduling and assignment, miles calculations, bills of lading, and invoicing. You can also monitor truck maintenance schedules, driver preferences, and IFTA information. TruckLogics even offers several reporting options, from year-end taxes to equipment maintenance and insurance tracking. Plus, it provides an online portal for drivers.
Pay drivers and staff
If all you want is to reimburse drivers, TruckLogics can handle that with a simple process. It lets you pay drivers by miles driven, a flat hourly rate, and a percentage of hauling fees. You can also add reimbursements and deductions (like fuel and parking fees) that are not part of the truck dispatch.
However, its payroll add-on, PayWow, gives you more flexibility. It lets you manage driver and dispatch settlements, reimbursements, and deductions. You can pay hourly and salaried employees and use the included time tracker for capturing your workers’ actual hours worked. Plus, it deposits and files state and federal taxes for you.
It also has an online self-service portal and mobile apps for iOS and Android devices where employees can clock in/out, view pay stubs, and access tax forms. While it lacks the advanced tools like employee benefits found in Gusto, QuickBooks, and ADP Run, it nonetheless offers a simple but effective payroll designed for the trucking industry.
A view of PayWow’s self-service portal for employees
(Source: PayWow)
ADP Run: Best for Growing Trucking Companies Needing Strong HR Tools
ADP Run
Overall Score: 3.52
OUT OF 5
What We Like
- Multiple payroll plans to choose from
- Feature-rich HR suite that offers hiring, payroll, time tracking, benefits, and talent management tools
- Integrates with TMSes
What's Missing
- Pricing isn’t transparent
- Time tracking, health insurance, and workers’ compensation are paid add-ons
- W-2/1099 form delivery and filing are available for an additional fee
- Lacks IFTA tracking
ADP Run Pricing
- Essential: Custom-priced
- Includes full-service payroll, tax filings and year-end tax reports, new hire reporting, and onboarding tools
- Enhanced: Custom-priced
- Essential + check signing and stuffing services, state unemployment insurance (SUI) management, ZipRecruiter job postings, and background checks
- Complete: Custom-priced
- Enhanced + access to HR forms, an employee handbook wizard, and a dedicated HR support team
- HR Pro: Custom-priced
- Complete + online training programs, employee handbook creation assistance, and HR advisory services
ADP Run is a versatile payroll program that can meet the needs of small to large businesses in a variety of industries, including trucking. It has multiple payroll packages with a wide range of payroll and HR features to support trucking companies as they grow. It even offers professional employer organization (PEO) services if you need expert assistance in handling HR administrative tasks without expanding your in-house HR team.
With an overall score of 3.52 out of 5 in our evaluation, it earned perfect ratings in HR features and reporting and high marks (4 and up) in user popularity and payroll functionalities. Compared to Gusto, ADP Run offers a wider range of payroll tools for truckers as it supports nondriver staff designations and integrates with trucking software. It also has background checks, which is useful when hiring drivers. However, nontransparent pricing, additional fees for year-end tax reporting, and the lack of IFTA tracking features prevented ADP Run from ranking higher on our list.
In terms of user reviews, many reviewers said ADP Run is generally easy to use with efficient payroll tools that help save them time. Meanwhile, some users complained about pricing, adding that many of the features they need are paid add-ons or require a plan upgrade.
ADP Run lets you manage payroll on the web or mobile.
(Source: ADP Run)
ADP Run Features
Feature-rich platform
Compared to TruckLogics, Gusto, and QuickBooks Payroll, ADP Run has the most extensive HR solution suite, enabling you to efficiently handle the entire employee lifecycle. Aside from payroll, it offers recruitment, time and attendance, benefits, learning and development, and performance management tools. It even provides HR outsourcing and PEO services. Of course, these extras come at an increased price.
Efficient HR solutions
While several of the products on our list have basic onboarding tools, ADP Run offers complete employee onboarding tools, including background checks. Its mobile apps—iOS and Android—also let your employees access their pay stubs, tax forms, timesheets, and benefits information while on the go.
There’s even a mobile app for payroll administrators to run payroll, whereas Gusto and TruckLogics with the PayWow add-on don’t offer this. Plus, if you need expert support, ADP Run has a team of HR professionals that can assist you with compliance and HR issues—provided you subscribe to its higher tiers.
Trucker-friendly payroll tools
ADP Run can handle nondriver staff designations and integrates with TMSes, such as Tenstreet and allGeo. Aside from hours worked, it supports pay calculations by other means like miles driven—a pay processing functionality that most trucking companies need. Gusto and QuickBooks Payroll can’t do this automatically.
Multiple payment options with secure paychecks
In addition to direct deposits, you can pay employees through paychecks and a Wisely Direct debit card. If you subscribe to ADP Run’s premium payroll packages, you are granted access to paychecks with advanced fraud protection features, including check signing and stuffing services—a feature that none of the other providers in this guide offers.
Robust reporting
You can view, run, customize, and print a wide range of payroll and HR reports.
If you need help selecting from our list of top payroll for trucking companies, follow our step-by-step guide on choosing payroll services.
How We Chose the Best Payroll Software for Trucking Companies
In our evaluation of the best trucking payroll software, we compared a mix of trucking software with payroll functionalities and payroll software that would allow payment by miles or loads. We chose solutions that offered the best combination of payroll processing and trucking-specific features, giving priority to the latter.
Trucking-specific systems (like TMSes) usually scored high for trucking-related features but low for essential HR and payroll functionalities. Similarly, payroll software providers offer solid pay processing and HR solutions but limited trucking features. You’ll need to decide your priorities when selecting.
To see our full evaluation criteria for the best payroll software for trucking companies, click through the tabs in the box below:
20%
Trucking-specific tools
15%
Pricing
15%
Payroll features
15%
Expert review
10%
HR features
10%
Reporting
10%
Ease of use
5%
Popularity
20% of Overall Score
Trucking companies need more than basic payroll. We looked for software that let you pay by miles, designate roles, track IFTA information, and integrate with or are part of a trucking system. TruckLogics received a perfect score here because its platform is primarily a TMS with robust tools for managing your fleet and truck dispatches.
15% of Overall Score
We gave points for plans costing less than $100 monthly for five employees. We also favored companies with transparent pricing, no set-up fees, and unlimited pay runs. Gusto and QuickBooks Payroll earned perfect scores here.
15% of Overall Score
Software that can calculate taxes and offer two-day direct deposits and other payroll tools, such as automatic pay runs and year-end tax report preparation and delivery, are rated favorably. Gusto and QuickBooks Payroll earned the highest points in this criterion, both scoring 4.75 out of 5.
15% of Overall Score
Our experts considered affordability and how well the features meet the needs of small trucking businesses for HR and payroll. Gusto received a perfect score here, while ADP Run posted the lowest rating (3 out 5), mainly because of its non-transparent pricing and limited trucking-specific features.
10% of Overall Score
We looked for HR tools like new hire reporting, online onboarding, compensation management, training, performance management, and self-service portals. Of the four providers on our list, only TruckLogics didn’t get a perfect score here since it doesn’t have a lot of HR functionalities, even with the PayWow add-on.
10% of Overall Score
Aside from having access to standard payroll reports, we looked at whether you can customize them. The platforms that met all the requirements in these criteria are QuickBooks Payroll, ADP Run, and Gusto.
10% of Overall Score
We looked for features that make the software easy to learn and use, such as having an intuitive and modern-looking interface. We also checked the integration options available, file export capabilities, and the type of customer support offered. Gusto and QuickBooks Payroll are the highest scorers (4 and up) here.
5% of Overall Score
We considered online user reviews from third-party sites (like G2 and Capterra) based on a 5-star scale, wherein any option with an average of 4-plus stars is ideal. Also, software with 1,000 or more reviews on third-party sites is preferred. Gusto earned a perfect score here, followed by ADP Run. Both QuickBooks Payroll and TruckLogics lost some points mainly because they had fewer than 1,000 reviews online.
*Percentages of overall score
Bottom Line
Trucking companies have many moving parts to keep track of—and we’re not just talking about the trucks themselves. With the best trucking payroll software, especially one that is part of a TMS or can integrate with one, your office staff can keep your drivers paid on time and accurately.
Although it’s not TMS software, we chose Gusto as the best payroll software for trucking companies. It has an excellent range of payroll and HR features, including benefits. In addition, you can set it to pay according to mileage or load rather than by hour or salary. It has a cheaper plan for contractors too. Sign up for Gusto today.
