5 Best Trucking Accounting Software for 2023

QuickBooks Online has enhanced standard accounting features that can be easily customized to nearly any type of business, making it our overall best small business accounting software. It has no trucking-specific features, but when you add TruckingOffice, it becomes a powerful trucking management system (TMS) and accounting software combined.

While QuickBooks Online handles all your accounting processes, TruckingOffice helps you accomplish trucking-related tasks. For instance, you can use TruckingOffice to manage your loads, dispatch orders, and track delivery status. You can then transfer the load information to QuickBooks to create invoices, track expenses, and generate reports.

If you can afford the two solutions, then QuickBooks Online integrated with TruckingOffice provides value to your business.

TruckingOffice Integration

Q7 by Frontline Software Technology is an all-in-one solution that offers a comprehensive set of features tailored specifically to the needs of the trucking industry. It allows you to manage bookkeeping tasks, such as paying bills, sending invoices, and reconciling bank accounts. It also has a powerful fleet maintenance program that will track your fixed assets and help you schedule routine maintenance, whether it’s based on months or miles driven.

Unlike other trucking-specific management software, Q7 does not require integration with accounting systems, as it already has built-in accounting capabilities. This means that you can manage all aspects of your trucking business—from load management to invoicing and financial reporting, within a single platform—without having to purchase and integrate external accounting software like QuickBooks.

While Tailwind TMS isn’t a complete bookkeeping solution, it’s great for invoicing and bill payment, which are two major needs of a trucking company. It has comprehensive A/P and A/R features that let you track bills and payments from different personnel involved in your operations, such as vendors, employees, carriers, and customers. The Invoice List and Bill Posting modules are intuitive and comprehensive, and they help you review and track bills and invoices easily.

Additionally, Tailwind’s TMS billing and invoicing modules provide greater flexibility than those in other trucking-specific software. For instance, trucking companies have the flexibility to post related bills together with the invoice or post the expenses and bills separately. This allows you to customize your billing workflows based on your specific requirements.

You might consider upgrading to the Enterprise plan to offer customer and carrier self-service portals. Customers can log in to view their account information, shipments, and invoices, whereas carriers can access available loads, shipments you have dispatched with them, and amounts you owe them.

Rigbooks is ideal for small fleets with one or two trucks. For as low as $19 per month, you can track business expenses, fuel mileage, trips, and orders for a single truck. It’s an affordable option for small trucking companies that need to track cost per mile and understand which of their loads are the most profitable.

Also, we believe that it has the simplest user interface (UI) among all the software listed here, making it a great option for trucking owners with no accounting background. If your trucking company doesn’t require accounting features and solely focuses on trucking management, then Rigbooks is a cost-effective solution.

Just like QuickBooks Online, Zoho Books isn’t custom-tailored for trucking businesses. However, it has a powerful mobile accounting app that can help independent truckers in many ways.

For instance, they can capture receipts, record expenses related to fuel, tolls, maintenance, and other business costs, and then categorize them for reporting and tax purposes. They can also create professional invoices on the go and send them to clients or brokers directly from their mobile devices. Self-employed truck drivers who need basic tracking of their income and expenses can even save money with Zoho Books’ free plan.