Project management solutions like Trello allow teams to organize tasks, files, and resources related to a project. While Trello is a popular tool for small businesses, it lacks built-in project reporting and task dependencies and offers limited views on its free plan. We’ve narrowed down six alternatives for Trello—offering free plans, communication tools, and extensive integrations. Based on our research, these are the leading Trello competitors in the market:
Trello & Its Best Alternatives at a Glance
Top Trello Alternatives | Monthly Starting Price (per User) | Key Features | Free Plan | Learn More |
|---|---|---|---|---|
 4.50 out of 5 | $5 |
| ✓ | |
 4.64 out of 5 | ClickUp: Best Overall Trello Alternative | |||
$10 |
| ✓ | ||
 4.61 out of 5 | monday.com: Best for Document Collaboration | |||
$10 |
| ✓ | or | |
 4.47 out of 5 | Asana: Best for Shared Team Calendars | |||
$13.49 |
| ✓ | ||
 4.42 out of 5 | Wrike: Best for AI Functionality | |||
$9.80 |
| ✓ | ||
 4.39 out of 5 | Jira: Best for Software Development | |||
$7.75 |
| ✓ | ||
 4.33 out of 5 | Freedcamp: Best for Affordability | |||
$2.49 |
| ✓ | ||
ClickUp: Best Overall Trello Alternative
What We Like
- Free-forever plan comes with unlimited tasks
- Native time tracking comes with all plans
- Up to 250,000 monthly automations and multiple actions and conditions
Where It Falls Behind
- Range of features can make navigation challenging for new users
- Mobile supports only five viewing types: list, board, calendar, doc, and chat view
- Free plan only comes with 100MB of storage
How It Compares to Trello
- Trello’s free plan comes with unlimited storage, while ClickUp only comes with 100MB of storage
- Both Trello and ClickUp have Kanban boards
- ClickUp is more customizable and feature-rich than Trello, offering advanced workflow automation and custom dashboards
ClickUp is the best overall Trello alternative, offering an affordable, feature-rich project management software with customizable features like statuses, checklists, and dependencies. Its best features include real-time chat, Agile reporting, and in-app video recording. The relationships feature enables teams to build a database and create links between documents and tasks, from client orders or users to bug reports.
The platform also provides built-in time tracking features that allow you to focus on your work and track your time from any device. Boost productivity by identifying which tasks consume the most time and prioritizing activities. Advanced features include adding time entry labels, marking time entries as billable, and adding descriptions. ClickUp also offers custom roles for tailoring roles to suit your team’s needs. Enterprise subscribers get unlimited customization with advanced permissions.
ClickUp AI features include an intelligent copy editor, summarized action items, and writing support. Unfortunately, AI solutions are an add-on to paid plans priced at $5 per member, monthly. If you’re looking for an affordable platform with AI capabilities, Wrike is a great free alternative to Trello. Its free plan comes with document processing and AI-recommended tasks.
ClickUp Monthly Pricing at a Glance (per User) Choose annual billing and save up to 37%.
- Free: Free for 100MB of storage, unlimited tasks, real-time chat, and native time tracking
- Unlimited: $10 for unlimited storage, guests with permissions, and Agile reporting
- Business: $19 for unlimited teams, advanced dashboard features, and workload management
- Enterprise: Custom pricing for white labeling, team sharing for spaces, and live onboarding training
ClickUp Features
Configure ClickUp tasks to reflect priorities. (Source: ClickUp)
- Everything view: Find anything you need quickly, no matter where it is within your project hierarchy. This bird’s-eye view puts all your tasks front-row center and can be filtered and sorted based on your needs.
- Custom dashboards: Choose from over 50 widget variations and create a dashboard suited for your business operations. Get real-time reporting updates and a detailed overview of your organization’s project statuses and performance.
- ClickUp University: Fast-track learning and quickly familiarize yourself with the platform. Choose from beginner and advanced courses and take advantage of different learning modalities and activities, including on-demand videos, quizzes, and pro tips.
monday.com: Best for Document Collaboration
What We Like
- 200-plus board and automation templates
- Easily add budgeting information to tasks
- Free plan comes with customizable notifications
Where It Falls Behind
- Unlimited boards are only available for paid plans
- Free and Basic plan users only get one board per dashboard
- Only Enterprise plans have a 99.9% uptime service level agreement (SLA)
How It Compares to Trello
- Unlike Trello, monday.com offers HIPAA compliance
- Trello offers unlimited storage on all plans, which monday.com does not
- Trello’s free version includes up to 10 boards, while monday.com’s free plan includes only three boards
Of all the Trello alternatives on this list, monday.com is the best for collaborative documents thanks to its document editing tool called workdocs. It offers real-time information sharing and brainstorming spaces, and workdocs allows multiple users to edit documents simultaneously. Designed to support productivity, users can embed calendar or list widgets, and its user undo function affects only the individual’s last actions, not actions on the entire sheet.
While monday.com helps teams track productivity and project milestones, its free plan does not come with calendar views or unlimited storage, which is essential to many teams. As an alternative, check out Asana’s free plan; it comes with unlimited tasks and projects, unmetered file storage (100MB per file), and calendar viewing. Its free plan is ideal for individuals or small teams new to project management.
monday.com Monthly Pricing at a Glance (per User) Users who opt for the annual subscription save 18% yearly.
- Free: Free for two seats, three boards, unlimited documents, 500MB storage, 200-plus templates, and iOS and Android apps
- Basic: $10 for unlimited seats, 5GB of storage, and unlimited free viewers
- Standard: $12 for 20GB file storage, six-month activity log, Zoom integration, 250 integration and automation actions, and up to five combined boards
- Pro: $20 for 100GB file storage, one-year activity log, private boards and docs, time tracking, and up to 10 combined dashboards
- Enterprise: Custom pricing for advanced reporting and analytics, up to five years file storage, 1TB of file storage, and up to 50 combined boards
monday.com Features
Create an interactive calendar on monday.com. (Source: monday.com)
- Whiteboard collaboration: Digital whiteboards allow users to add pictures, sketch ideas, and collaborate in real time. Add dashboard widgets to your board and see a summary of your project information across multiple whiteboards.
- Shared team calendar: View the team calendar and see which tasks are due in the coming days and weeks.
- Advanced account permissions: Secure your assets and use granular permission controls to determine which employees can access specific files or folders.
Asana: Best Trello Alternative for Shared Team Calendars
What We Like
- All plans have calendar view
- Multi-factor authentication
- Time-tracking with integrations part of the Free plan
Where It Falls Behind
- Only paid plans have access to custom templates
- No Gantt chart in the Free plan
- Limited task assignment features
How It Compares to Trello
- Asana’s analytics and reporting capabilities are more advanced than Trello’s
- Asana’s free plan allows up to 15 users, while Trello allows unlimited users
- Asana’s free trial is 30 days, while Trello only offers 14 days
For teams looking for a platform that can help manage workloads and milestones, Asana’s shared calendar makes it easy to plan and visualize team tasks. Choose between calendar and lists, and use its advanced search to see your upcoming deadlines or tasks your team members are working on. Integrate Asana with other scheduling tools like Outlook and Google Calendars. See meeting schedules and tasks, and view status updates as well.
While Asana features robust projectivity tools like calendar view and time tracking with integrations, Asana allows only one assignee per task to minimize confusion. For teams with shared responsibilities looking to assign tasks to multiple colleagues, try monday.com. Assign several people or entire teams to tasks using monday.com’s People Column.
Asana Monthly Pricing at a Glance (per User) Save on per-user rates with annual billing, which starts at $10.99 per user, monthly.
- Free: Free for unmetered file storage (1GB per file) and unlimited tasks, projects, messages, and activity logs
- Premium: $13.49 for workflow builder, unlimited dashboards, advanced search, and unlimited free guests
- Business: $30.49 for portfolios, workload, custom rules builder, proofing, and forms branching and customization
- Enterprise: Custom pricing for user provisioning and deprovisioning, data export and deletion, custom branding, and priority support
Asana Features
Asana has a running timer and task name, allowing you to track the time spent on an activity. (Source: Asana)
- Timeline view: See project deadlines in a Gantt-style display for better planning, resource scheduling, and deadline monitoring.
- Comment-only projects: This gives all users access to project information but limits editing capabilities. Minimize accidental changes or edits to projects or templates by limiting project members’ access to comment-only.
- Status updates: Update statuses in seconds and share with colleagues, team leaders, and stakeholders. Use the overview tab to look at historical updates quickly.
If you need a robust calendar to manage your team’s schedule and project, check out our list of the best shared calendar apps for small businesses.
Wrike: Best for AI Functionality
What We Like
- Supports eight languages
- Offers advanced analytics and data visualizations
- Includes AI project risk prediction
Where It Falls Behind
- Advanced resource and capacity planning features unlock at Pinnacle plan
- No single-user option for paid plans
- Lacks unlimited storage space
How It Compares to Trello
- All Trello plans have unlimited storage, while Wrike offers up to 15GB per user
- Wrike only offers two-factor authentication in Enterprise and Pinnacle plans, but Trello includes this in all plans
- Neither platform offers real-time communication via chat
When it comes to artificial intelligence (AI) tools for project management, Wrike is our top-ranked solution because its Free plan comes with work intelligence tools like smart replies and AI-recommended tasks. Improve team productivity using Wrike’s AI solutions to generate content, accelerate task completion, and streamline workflows. For example, generative AI can help create plans, briefs, and descriptions from scratch. Use it to check for mistakes, translate, and improve your tone.
As a task management platform, it allows users to share documents and files and track project progress, but it only offers up to 15GB of file storage per user. For teams handling large digital data, Asana offers unlimited file storage on all plans, and its free plan allows up to 100MB per file. The free plan includes unlimited projects, 15 teammates, and calendar viewing.
Wrike Monthly Pricing at a Glance (per User)
- Free: Free for unlimited users, eight language support, 2GB storage, task, and subtask management, and email notifications and integrations
- Team: $9.80 for two to 25 users, 50 automations, personal work schedules, custom fields, workflows, and statuses, and dynamic Gantt chart
- Business: $24.80 for five to 200 users, 200 automations, 5GB storage, branded workspace, project portfolio management, and real-time reports
- Enterprise: Custom pricing for five to unlimited users, 10GB storage, 1,000 automations, tableau integration, business intelligence API, and advanced user access controls
- Pinnacle: Custom pricing for 15GB storage, 1,500 automations, advanced analytics and data visualizations, performance dashboard, job roles, and advanced proofing
Wrike Features
Receive real-time alerts and updates through Wrike’s AI-powered mobile apps. (Source: Wrike)
- Activity mentions: View all your actions related to projects and teams you’re part of. Users can call other people’s attention when needed by using @mention, making coordination highly efficient and effective.
- Workload tracking: See the number of tasks at each stage and each team member’s completed or pending work. Its built-in reporting function is great for resource management and avoiding over- or under-working colleagues.
- Marketing insights: This digital marketing add-on feature integrates digital ad campaigns with performance metrics. Boost campaign efforts and easily monitor marketing results using Wrike.
Jira: Best Trello Alternative for Software Development
What We Like
- All plans have encryption in-transit and at-rest
- Simple and quick setup
- Unlimited storage part of all plans
Where It Falls Behind
- Only the Enterprise plan comes with unlimited sites
- Doesn’t offer unlimited users
- Free and Standard plans lack admin insights
How It Compares to Trello
- Both have file storage in their Free plans, but Trello’s is unlimited, while Jira’s is limited to 2GB
- Jira offers Agile reporting, which Trello does not
- Unlike Trello, which is limited to Kanban boards, Jira offers sprint, scrum, and Kanban
Jira is our top Trello alternative for software development because it is built for Agile project management and comes with both Kanban and scrum boards. It began as a bug-tracking tool and retains features like bug tracking. Create custom workflows or use its ready-made templates, including a bug-tracking template, to accelerate task management. It integrates with over 3,000 software, including DevOps tools like GitHub and Opsgenie.
While Jira Software has gained popularity among IT teams, it’s helpful in non-IT projects like human resources and marketing. While Jira is highly customizable, it can be complex for new users, requiring some technical expertise to set up and operate. Choose ClickUp if you’re looking for a customizable platform with a user-friendly interface. Build your workflow and quickly learn basics like creating lists, setting deadlines, and assigning tasks.
Jira Monthly Pricing at a Glance (per User) Jira Software offers annual billing and its pricing calculator estimates the pricing for annual billing.
- Free: Free for up to 10 users, unlimited project boards, 2GB of storage, reporting and insights, and backlog and timeline
- Standard: $7.75 for up to 35,000 users, audit logs, 250GB of storage, and data resiliency
- Premium: $15.25 for advanced roadmaps, unlimited storage, project archiving, and 24/7 premium support
- Enterprise: Custom pricing for unlimited sites, centralized security controls, centralized user subscriptions, and 24/7 Enterprise support
Jira Features
Use scrum boards to break down complex projects into manageable work activities for better focus. (Source: Jira)
- Issue tracking: Manage tasks and identify bugs using a centralized platform. Assign problems to team members with priority levels and due dates. Get live updates on changes and comments and track progress quickly.
- Reporting: Make data-driven decisions using Jira’s out-of-the-box reporting templates. Standard reports include average age, time since issues, and user workload reports.
- Unlimited sites: Depending on your plan, you can get licenses for unlimited sites. This improves security by allowing you to separate data by region or department.
Freedcamp: Best for Affordability
What We Like
- Invoicing add-on
- Offers calendar sharing
- Allows users to create custom statuses
Where It Falls Behind
- Limited Free plan functionality
- Somewhat complicated navigation with a basic interface
- Lacks user permission customization
How It Compares to Trello
- Both plans offer unlimited storage with a 10MB file size cap on the free plan
- Trello includes two-factor authentication for all plans, but Freedcamp only makes this available to Enterprise users
- Both providers offer issue or bug tracker solutions
Of all the Trello alternatives on this list, Freedcamp is the most affordable, with its paid monthly subscriptions starting at only $2.49 per user. It’s an excellent option for businesses looking for an affordable platform or teams just getting started with project management. Freedcamp’s free plan includes unlimited storage and collaborators, calendar sharing, and tagging. While the offerings are limited, it’s enough for small teams needing basic task management capabilities.
Freedcamp lets you assign tasks and subtasks to multiple people for shared responsibility and visibility. Its white labeling feature gives businesses their own domain and one-click login to their branded sign-in and sign-up pages. While it offers unlimited tasks, storage, and projects, its file size limit ranges between 10 and 250MB, depending on your plan. For teams handling larger files exceeding this limit, try Asana. Its free plan comes with a higher file size limit of 100MB.
Freedcamp Monthly Pricing at a Glance (per User) Save 25% when you opt for annual billing.
- Free: Free for 10MB file size limit, unlimited collaborators, API, tags, and calendar sharing
- Pro: $2.49 for 25MB file size limit, cloud storage integrations, data feed links, recurring tasks, and recurring events
- Business: $8.99 for Google shared drives, file edits, reports, data snapshots, and Gantt chart view
- Enterprise: $19.99 for lightning support, two-factor authentication, single sign-on, and dashboards
Freedcamp Features
See all your projects using Freedcamp’s dashboard sticky list view. (Source: Freedcamp)
- Bulk edit: Simultaneously edit milestones and tasks within the Freedcamp’s milestones application. Bulk editing allows you to change several milestones simultaneously, saving time and ensuring consistency across the project.
- Reports: See how your projects progress and use graphics and other formats to represent your team’s performance.
- Kanban view: Visualize your workflow using cards and columns like on a whiteboard. Choose from Kanban, table, list, or Gantt views.
How We Evaluated the Best Trello Alternatives
To determine the best alternative solutions to Trello, we considered the subscription costs, general and niche features, and usability of several popular platforms. Our evaluation also includes our expert opinion on each solution’s value for money and popularity.
Learn how we evaluated the best Trello alternatives by clicking on the tabs below:
15% of Overall Score
To determine if a platform is cost-effective and suited for small businesses, we looked at the availability of free plans and the cost of the base-level subscription plan. We also checked the number of package options to see if they are affordable for small businesses and cater to different budget requirements. We gave higher points to providers with discounts for annual billing and bulk purchases.
25% of Overall Score
The general features we looked at were time tracking and task reminders. We gave more points to providers with two-factor authentication and functional mobile applications.
20% of Overall Score
When it comes to specialized features, we focused on Kanban boards and milestone tracking. We deemed data export and integration capabilities crucial to project management software to expand functionality.
10% of Overall Score
Ease of use was evaluated by determining the expertise required to set up and operate the phone system. We also assessed if providers have an intuitive interface.
10% of Overall Score
Our evaluation included the variety of available customer communication channels. Higher points were given to providers with email, phone, and live chat support. We considered the hours these channels are active and operational.
20% of Overall Score
We checked verified user ratings in third-party review sites to gauge the popularity of all the Trello alternatives on this list. This score also includes our evaluation of the provider’s standout features, value for money, and ease of use.
Frequently Asked Questions (FAQs)
Trello’s disadvantages include limited reporting tools and project views. While it’s a flexible visual task management tool, it lacks advanced features like time tracking and is better suited for simpler, smaller projects.
Trello is a project management tool anchored on a Kanban framework, ideal for task management using a to-do list format. It’s a popular, simple, easy-to-use collaboration tool for organizing short or uncomplicated projects.
Thanks to its forever-free plan, ClickUp is our best overall Trello alternative for business and personal use. It offers essential features like unlimited tasks and whiteboards, task management, priority setting, and brainstorming. Customize your workflow to organize your tasks, from appointment setting to home management.
Bottom Line
The best Trello alternatives for small businesses offer unlimited file storage with high file size limits, AI capabilities, and robust integrations and power-ups. Moreover, these solutions offer affordable plans for freelancers, startups, and small teams. ClickUp is our top recommendation among the top Trello competitors because of its robust free plan, user-friendly design, and native time-tracking capabilities. Try ClickUp’s Free plan today.
